We all know how stressful it is to
organise and plan an event. That’s why it has been on the list of
top 10 most stressful jobs in the world almost every year, for the last decade or so.
Statistics also reveal that event
coordinators have a stress score that puts them almost neck to next
with law enforcement officers and airline pilots.
So, what makes it
Event planning requires one to always
be on their toes — planning, coordinating and executing events.
Each phase is a challenge on
The planning phase witnesses difficult
demands from the client with limited budgets. Conceptualising an
event within the given parameters and serving dreams on a silver
platter is a tough job to do! Also scouting for appropriate spaces
that befits our concepts and event requirements takes time.
Coordinating an event with the client
and vendors also requires a lot
of effort. Finally, the execution stage is a
one take job. One must have planned all the exigencies and loop
holes but what happens on the event day is totally not plannable.
The New Year ushers in new hope. We
have started looking at events in a new way. Virtual and Hybrid
events are here to stay alongside traditional
and in person events. We are not limited to space as we can reach
and engage a larger audience and hence increase the expected ROI.
Technology can be a great tool to alleviate the basic stress factors
which pile on during the event planning stage.
Make Technology your
Event planners have
a lot of technology at their disposal, the best of which is a
one-stop shop, SPALBA.
Spalba is a
full-stack solution for planning events, from inception to
execution. It Re-Invents the way events are Planned, Managed and
When you make the most of available
technology, you give yourself and your team some much-needed space
to concentrate on the tasks that need the “human” touch. By constantly evaluating
which tasks are taking up most of your time and whether technology
can benefit you there, you also cut down on your workload and give
yourself some headspace.
- Locating a venue isn’t time
is. With modules like Space-As-A-Service and Vendor Marketplace, Spalba simplified
your venue and vendor selection process by integrating event
tech to simplify the process by suggesting apt venues and
vendors that are tailored to your specific event.
- For an event host, most
time is spent on streamlining
the management and planning processes and whatever time is left
is spent on increasing the quality of the event. Spalba’s AI powered tools facilitate
the event building process by automating the work flow and
planning, allowing for more free time to work on the execution
and experience of the event.
- Budgeting is the most
time-consuming aspect of the event building process. Spalba’s CLON3D tool allows you to
recce the venues through immersive 4K
VR from the comfort of your home, saving on a lot
of time and money. The Spalba AI helps in minimising wasteful spending
while allowing for maximised RoI from the
event, ensuring higher
success rate of your event.
We all experienced some of the above
stressful situations in our work life. As event professionals we
have a duty to deliver great
experiences to our attendees but also to
preserve ourselves and take good care of us and our family.
Stress is ever-present and hard to get
rid of completely. If not managed, stress can manifest in other ways
throughout your body. From headaches to stomach problems, anxiety to
anger, stress wreaks havoc on all parts of our life. Event planning
is exhilarating, challenging, and
exciting, but it’s also time-consuming, stressful and,
at times, more than you bargained for. By creating some sort of
work-life balance, you’ll be better in both aspects of your life.
Our stress deeply affects the way we
perform, and even our attendees notice it.
Never put yourself second. Use tools
smartly and break a big event into little chunks, it will make
Drop that phone
Make that email wait for a couple of
Go outside and take a walk
You’ll feel much better!