Grand Ballroom
382 guests max3,821 sq.ft.71 × 54 × 16 ft
Bengaluru, Karnataka, India, India
The Boardroom at the DoubleTree by Hilton Hotel Bengaluru - Whitefield is a purpose-built space designed for high-stakes meetings, executive sessions, and confidential discussions. Occupying an intimate 484 square feet, this venue is meticulously crafted to foster focus and facilitate productive dialogue. The centerpiece is a large, polished boardroom table, comfortably seating up to 12 guests in ergonomic, high-back leather chairs that are designed for long sessions. The room's acoustics are optimized to ensure privacy and clarity of speech, making it an ideal environment for board meetings, strategic planning sessions, legal depositions, or sensitive negotiations. Unlike larger, more public venues, the Boardroom offers a sense of seclusion and importance, signaling to participants that the matters at hand are of the highest priority. The decor is understated and professional, with rich wood finishes and a neutral color scheme that minimizes distractions. This carefully controlled environment allows leaders to engage with content and each other without interruption, making it a powerful tool for corporate governance and decision-making.
In today's business landscape, technology is not an amenity but a necessity. The Boardroom is fully equipped with integrated, user-friendly audiovisual technology to support modern meeting requirements. A large, high-definition screen is available for presentations, video conferencing, and data sharing, ensuring that remote participants can be seamlessly integrated into the conversation. Multiple, easily accessible ports for power and data are provided at the table, allowing attendees to keep their devices charged and connected throughout the meeting. High-speed Wi-Fi is standard, and the hotel's on-site technical support team is on standby to assist with setup or troubleshoot any issues, ensuring that technology enhances, rather than hinders, the meeting's flow. This focus on technological readiness means that planners can be confident that their presentations will run smoothly and that communication, whether in the room or across the globe, will be crystal clear. The room's design thoughtfully conceals wiring and equipment, maintaining a clean and uncluttered aesthetic while providing all necessary functionalities.
The experience in the Boardroom is elevated by the personalized service that anticipates the needs of its executive users. A dedicated attendant can be arranged to manage the space, ensuring that everything runs smoothly from start to finish. The hotel’s culinary team offers a specialized catering menu for the Boardroom, ranging from continuous coffee and tea service to gourmet working lunches and light refreshments, all served discreetly to avoid disrupting the meeting's momentum. The room often benefits from natural daylight, which is proven to enhance alertness and mood, but also features effective blackout capabilities for when screen presentations require a darker environment. Its location within the hotel is typically in a quieter zone, away from the high traffic of the main lobby or large ballrooms, further reinforcing its private and exclusive nature. For planners seeking a premium, self-contained, and fully supported environment for a small group of key stakeholders, the Boardroom provides an unparalleled solution that combines professional ambiance with the full backing of Hilton's world-class hospitality services.
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The Boardroom is designed for executive meetings and can comfortably accommodate up to 12 guests around a central conference table.
The Boardroom is equipped with a high-definition screen for presentations, video conferencing capabilities, and multiple power/data ports. High-speed Wi-Fi is standard, and technical support is available.
Yes, we offer a dedicated catering menu for the Boardroom, including continuous tea/coffee service, snacks, and working lunches. Service can be timed to minimize disruption to your meeting.
Absolutely. The Boardroom is a fully private, enclosed space with optimized acoustics, designed to ensure confidentiality for sensitive discussions.
The Boardroom is typically booked for half-day or full-day sessions. For specific hourly booking inquiries, please contact our sales team to discuss availability and pricing.
Yes, the Boardroom is designed to have natural light, which creates a pleasant meeting environment. Blackout curtains are also available for presentations.
You can book the Boardroom by contacting our events team. They will confirm availability for your desired date and time and provide you with a proposal and booking confirmation.
Yes, our on-site AV and IT teams are available to help you set up your equipment and will be on standby to provide any technical support you may need during your meeting.
The hotel lobby and lounge areas can serve as informal breakout spaces. If you require a formal, private breakout room, we recommend booking one of our Meeting Rooms in conjunction with the Boardroom.
The Boardroom has a fixed, formal setup with a single large table for executive meetings. Our Meeting Rooms are more flexible and can be configured in various styles (classroom, theatre, etc.) for workshops or training sessions.
Yes, the Boardroom provides a professional and private setting that is ideal for conducting high-level interviews or a series of one-on-one meetings.
Yes, all attendees for meetings held in the Boardroom can avail themselves of the hotel's complimentary valet and self-parking facilities.
The cancellation policy will be specified in your booking agreement. Generally, a notice period is required to avoid cancellation charges. Please review your contract for specific details.
Yes, the system is designed for easy 'plug-and-play' connectivity with standard HDMI and other connections. Our team can assist you in connecting your device.
Yes, the Boardroom and the pathways leading to it are fully accessible, in line with the hotel's commitment to providing an inclusive environment for all guests.
