Grand Ballroom
382 guests max3,821 sq.ft.71 × 54 × 16 ft
Bengaluru, Karnataka, India, India
Meeting Room 1 at the DoubleTree by Hilton Hotel Bengaluru - Whitefield is a highly functional and adaptable space, specifically designed to cater to the dynamic needs of modern corporate events. Covering 645 square feet, this room is the epitome of flexibility, serving as an ideal venue for interactive workshops, focused training sessions, seminars, and departmental meetings. Unlike the formal structure of a boardroom, Meeting Room 1 can be transformed into a variety of layouts. It can be arranged in a theatre style for up to 50 attendees for a presentation, a classroom setup for 24 participants in a training program, or a U-shape for 20 people to encourage collaborative discussion. This inherent adaptability makes it a valuable asset for event planners, allowing them to tailor the environment precisely to their program's objectives. The room is designed with a clean, professional aesthetic, ensuring that the focus remains on the content and interaction within the session. Its manageable size fosters a more intimate and engaging atmosphere than a large ballroom, promoting better communication and participation among attendees.
Every element of Meeting Room 1 is chosen to enhance productivity and comfort for attendees who may be spending several hours in the space. The room is often cited as having good access to natural light, which helps maintain energy levels and focus throughout the day. This is complemented by a sophisticated, adjustable lighting system that can be modified to suit different activities, from bright light for group work to dimmed settings for audiovisual presentations. The room is equipped with essential presentation technology, including a screen and projector, and features reliable, high-speed internet access to support digital and hybrid components of any meeting. The hotel's events team ensures that the room is set up with ergonomic seating and provides all necessary meeting amenities, such as notepads, pens, and water service. Catering can be seamlessly integrated, with options for coffee breaks served just outside the room to keep the main space clear, or a working lunch set up within, depending on the planner's preference.
While Meeting Room 1 is an excellent standalone venue for smaller gatherings, it plays a crucial strategic role as a breakout space for larger conferences hosted in the Grand Ballroom. Its proximity to the main ballroom allows for a smooth flow of delegates between plenary sessions and more focused, smaller group discussions. Planners can utilize this room for specialized workshops, VIP meetings, a speaker preparation room, or a media center. This ability to function as part of a larger event ecosystem adds significant value and logistical ease. The dedicated events team at the DoubleTree by Hilton coordinates the use of all spaces, ensuring that transitions are seamless and that each room is prepared and serviced according to the event schedule. By offering such well-equipped and flexible smaller spaces, the hotel provides a comprehensive solution that can accommodate the full complexity of a multi-track conference or corporate summit, making it a truly one-stop-shop for event planners in the Whitefield business district.
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Meeting Room 1 can typically host up to 50 guests in a theatre setup, 24 in a classroom setup, 20 in a U-shape, and around 50-60 for a standing reception. The exact capacity depends on your required layout and AV setup.
Yes, at 645 sq. ft., Meeting Room 1 is perfectly sized and located to serve as a breakout room for larger conferences taking place in the Grand Ballroom. It allows for focused group discussions and workshops.
The room is equipped with a standard screen and projector, along with a sound system suitable for its size. Additional equipment, such as flip charts, whiteboards, and microphones, can be provided upon request.
Yes, this meeting room is designed to benefit from natural daylight, creating a more pleasant and productive environment. It is also fitted with blackout blinds for when presentations require a darker room.
Yes, we can arrange for catering to be served inside the room, such as a working lunch buffet. Alternatively, coffee and tea breaks can be set up in the foyer area just outside the room to maximize space.
Our team can arrange the seating in various styles, including theatre, classroom, U-shape, hollow square, or banquet rounds, depending on your event's needs. Please discuss your preferred layout with our events team.
Yes, complimentary basic Wi-Fi is provided for all meeting attendees. If you require a dedicated high-speed connection for streaming or video conferencing, this can be arranged for an additional fee.
Meeting Room 1 is ideal for corporate training, workshops, seminars, departmental reviews, and as a breakout room for larger conferences. Its flexibility allows it to adapt to many different small to mid-sized events.
The room is designed to minimize disruptions from outside areas, providing a good level of acoustic privacy for most meetings. If you have specific concerns about sound, please discuss them with our team.
Yes, Meeting Room 1 can be booked for full-day or half-day sessions. We offer packages that can include catering and AV equipment for your convenience.
Yes, every event, regardless of size, is important to us. You will have a point of contact on our events team to ensure all your requirements are met and your meeting runs smoothly.
The meeting rooms are conveniently located within the hotel's dedicated conference area, easily accessible from the main lobby and other event spaces.
Yes, there are well-maintained public restrooms located conveniently close to the conference and meeting room facilities.
Yes, you are welcome to bring in your own branding materials like pop-up banners and posters. We ask that you coordinate with our team to ensure no damage is done to the room's walls or surfaces.
To book Meeting Room 1, please contact our sales department with your event details. They will provide you with a proposal, and upon your confirmation, a contract will be issued to secure the space.
