Utsav I & II
250 guests max3,000 sq.ft.100 × 30 × 12 ft
Gandhinagar, Gujarat, India, India
The Board Room at The Fern Residency, Gandhinagar, is a purpose-built space designed for privacy, focus, and high-stakes decision-making. This exclusive venue spans 350 square feet, with well-proportioned dimensions of 25 feet in length and 14 feet in breadth, creating an environment that is both professional and comfortable. The 10-foot ceiling height adds to the room's open, non-claustrophobic feel, which is essential for long meetings. It is meticulously configured to host up to 20 attendees, making it the perfect setting for executive board meetings, confidential client presentations, high-level interviews, or intensive brainstorming sessions. The room's location within the hotel ensures a quiet and discreet atmosphere, away from the hustle and bustle, allowing participants to concentrate without interruption. Its primary function is to serve as a strategic hub for business leaders, offering a sophisticated and fully-equipped setting for productive dialogue and collaboration.
The interior of the Board Room reflects its serious purpose. It is furnished with a large, polished conference table and premium ergonomic chairs that provide comfort and support during extended sessions. The decor is classic and professional, with wood-paneled accents and subtle lighting that create a refined and authoritative ambiance. The space is engineered for modern business needs, featuring soundproofed walls to guarantee confidentiality. It is equipped with essential technology, including high-speed Wi-Fi, a built-in screen or provision for a projector, and multiple power outlets for laptops and other devices. This technological integration ensures that presentations can be delivered seamlessly and that participants can stay connected. The room is also fully air-conditioned, with individual controls to maintain a comfortable temperature, further contributing to a productive and focused environment for all attendees.
Booking the Board Room comes with the assurance of impeccable service from The Fern Residency's hospitality team. A dedicated staff member is available to assist with any requirements during the meeting, from adjusting the AV equipment to coordinating refreshment breaks. The hotel's in-house catering team can provide a range of options, from continuous tea and coffee service to working lunches and snacks, all served discreetly within or near the meeting space to minimize disruption. For organizers hosting larger conferences in the Utsav halls, the Board Room serves as an invaluable asset, functioning as a private office, a speaker's preparation room, or a breakout space for smaller group discussions. This flexibility, combined with its prime location within a full-service business hotel, makes the Board Room at The Fern Residency an intelligent and practical choice for any organization seeking a premium meeting facility in Gandhinagar.
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The Board Room is designed for intimate meetings and can comfortably accommodate up to 20 guests around a central conference table.
The room is equipped with high-speed internet and provisions for AV equipment. Please inform our team of your specific video conferencing requirements in advance so we can ensure the necessary setup is available.
Yes, the Board Room is designed to be soundproof to ensure complete privacy and confidentiality for your meetings.
Absolutely. We offer dedicated service for the Board Room, including continuous tea and coffee, refreshments, and customized working lunch menus from our in-house restaurant.
The rental includes the fully furnished room, standard Wi-Fi access, a whiteboard or flip chart, and basic stationery. Projectors and other specific AV equipment can be arranged for an additional fee.
The Board Room is typically booked in half-day (4 hours) or full-day (8 hours) slots. Please contact our sales team to inquire about hourly availability and pricing.
Yes, the hotel lobby and pre-function areas can serve as a comfortable waiting space for participants before the meeting begins.
You can book the Board Room by contacting our sales team directly via phone or email. They will assist you with availability and confirmation.
Yes, our hotel staff and technical team are available to assist with setting up equipment and troubleshooting any issues that may arise during your meeting.
Yes, it is an excellent option for a breakout session, a VIP lounge, or a private office for organizers of a larger event being held in our Utsav banquet halls.
Yes, all attendees of meetings held in our Board Room can avail of the hotel's complimentary on-site and valet parking facilities.
The Board Room is 350 square feet, with a length of 25 feet and a breadth of 14 feet.
Yes, the Board Room is fully air-conditioned, and the temperature can be adjusted for your comfort.
Yes, there are well-maintained public restrooms conveniently located in the common areas near the Board Room.
Full payment is typically required in advance to confirm the booking. For corporate clients with established accounts, billing arrangements may be possible.
