Crystal Hall
600 guests max5,000 sq.ft.
Bhubaneswar, Odisha, India, India
The Poolside venue at The HHI Bhubaneswar offers a delightful departure from traditional indoor banquet halls, presenting a vibrant and refreshing setting for social events. This beautiful alfresco space, spanning approximately 3,000 square feet, is centered around the hotel's serene swimming pool. It provides a resort-like feel in the heart of the city, making it a unique and highly sought-after location for a variety of gatherings. With the capacity to host a floating reception for up to 150 guests, it is perfectly suited for stylish cocktail parties, networking dinners, pre-wedding mixers, or chic after-parties. The ambiance is naturally relaxed and sophisticated, with the shimmering water of the pool as a stunning centerpiece. By day, it's a bright and airy space, and as evening descends, it transforms into a magical setting. The hotel's event team can enhance the atmosphere with creative lighting, from elegant uplighting on the surrounding foliage to floating lights in the pool, creating a truly enchanting environment for guests to mingle and socialize. The open-air nature of the venue allows for a more dynamic and less formal event flow, encouraging interaction and providing a memorable experience that stands out from the conventional.
Planning an event at the Poolside venue opens up a world of creative possibilities. The space is a blank canvas for themed parties and unique entertainment. The hotel's culinary team can set up live cooking stations and interactive food counters, adding a theatrical element to the dining experience. Imagine a barbecue grill sizzling by the pool, a live pasta station, or a stylish cocktail bar where mixologists craft signature drinks for guests. The layout can be customized with a mix of high-top cocktail tables for mingling and comfortable lounge-style seating for relaxation. The space is also ideal for live music, whether it's a solo saxophonist, a jazz trio, or a DJ playing ambient tunes, with the open sky ensuring the soundscape is pleasant and not overwhelming. The HHI event team specializes in managing outdoor events and can assist with all logistical aspects, including power supply for lighting and sound, elegant décor, and ensuring guest comfort. They work with planners to leverage the natural beauty of the space while adding layers of sophistication and service to create a seamless and impressive event that feels both exclusive and effortlessly cool.
While the allure of an outdoor event is undeniable, success lies in meticulous planning, particularly concerning the elements. The primary consideration for any planner booking the Poolside venue is the weather. The ideal time for events is typically in the evenings and during the cooler, drier months of the year. It is crucial to have a detailed discussion with the hotel's event team about contingency plans. This often involves booking a backup indoor venue, such as the Senate or Utsav hall, which would be held on a provisional basis. The hotel's policy on weather-related cancellations or postponements should be clearly understood and documented in the contract. Despite this consideration, the unique appeal of the Poolside venue often outweighs the risk. For a corporate group looking for a relaxed networking event after a day of intense meetings, or a wedding party wanting a chic cocktail reception before the main day, the Poolside offers an experience that an indoor hall simply cannot replicate. The combination of fresh air, beautiful scenery, and 5-star service creates a relaxed yet upscale atmosphere that leaves a lasting impression on every guest.
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The Poolside is ideal for evening social events such as cocktail receptions, networking dinners, product launches, theme parties, and informal pre-wedding functions. Its relaxed, open-air ambiance is perfect for mingling.
The venue can accommodate approximately 150 guests in a standing, cocktail-style reception. Seated dinner arrangements would have a lower capacity and should be discussed with the event planner.
This is a critical point for any outdoor venue. It is essential to book a backup indoor venue (like one of the hotel's halls) as a contingency. You must discuss the specific policy, costs, and decision-making timeline for moving the event indoors with the hotel.
Yes, outdoor events, especially those with music, are typically subject to time restrictions to avoid disturbing hotel guests and neighbors. Events usually need to conclude by a certain hour, often around 22:00 or 23:00. Please confirm the exact timings.
Yes, live music and DJs are permitted, but they are subject to the hotel's noise level and timing policies to ensure resident guests are not disturbed. The hotel can advise on suitable types of entertainment.
For safety and exclusivity, the swimming pool is typically closed for swimming during a private event. It serves as a beautiful aesthetic backdrop.
The venue is perfect for live food stations, barbecue grills, and extensive buffet spreads. The hotel's catering team can create a customized menu and setup that complements the outdoor setting.
The hotel's event team can arrange for professional lighting to transform the space, including ambient lighting, spotlights on food stations, and decorative lights. The pool itself is usually lit, adding to the ambiance.
The poolside area is on the ground level and generally accessible. It's best to confirm the exact path and any potential steps with the hotel to ensure all guests can be comfortably accommodated.
The natural setting is already beautiful, so minimal decor often works best. Think elegant floral arrangements, creative lighting, and stylish lounge furniture. The hotel's empanelled decorators can provide many options.
Yes, there are accessible restrooms located within a short walk from the poolside area inside the main hotel building.
Due to safety regulations, open flames like fire pits may be restricted. However, controlled elements like tiki torches or specific types of live cooking stations might be allowed. This must be explicitly discussed and approved by the hotel.
The hotel typically takes standard pest control measures. For outdoor events, they may be able to arrange additional measures like citronella candles or insect repellents upon request.
Yes, a temporary dance floor can be rented and set up in a designated area of the poolside venue. The event team can coordinate this for you.
Pricing can vary based on the season, day of the week, and demand. While there might not be a rental fee, there is usually a minimum spend on food and beverage. The cost of booking a backup indoor hall should also be factored in.
