The Pine Terrace
150 guests max2,002 sq.ft.
Shimla, Himachal Pradesh, India, India
The Oak at Welcomhotel by ITC Hotels, Tavleen, Chail is an event space that draws its identity directly from its Himalayan surroundings. Set within the forested hills of Chail in Himachal Pradesh — a destination historically known for its regal character and cooler climes — the venue offers a sense of retreat without sacrificing the facilities expected of a contemporary ITC Hotels property. The name itself nods to the oak-rich forests that define this part of the Shimla district, and the space carries that grounded, natural character into its atmosphere and design sensibility. For event planners and hosts seeking a venue that feels genuinely distinct from a city hotel ballroom, The Oak presents a compelling alternative rooted in place.
The Oak is designed to host a range of private events in a setting that balances warmth with professionalism. Its interior character aligns with the broader Tavleen property, which presents a colonial-era hill-station aesthetic refined for modern guests. The space is suited to intimate gatherings, corporate retreats, and social celebrations — occasions where the surrounding mountain landscape is as much a part of the experience as the room itself. The relatively contained nature of the venue lends it well to events where connection and atmosphere matter more than sheer scale: think leadership offsites, milestone celebrations, wedding functions, or brand experiences where the Chail setting becomes part of the narrative. In-house catering drawing on ITC Hotels' established food and beverage standards is available through the property, and the wider hotel infrastructure supports guests attending multi-day events.
Chail sits at an altitude of approximately 2,250 metres above sea level in Himachal Pradesh, roughly 45 kilometres from Shimla by road. This positioning — away from the commercial bustle of Shimla yet accessible enough for a planned trip — is one of the venue's strongest assets. The drive through pine and oak forests is itself an experience, and for guests arriving from Delhi or Chandigarh, Chail feels like a genuine escape. The town is known for the Chail Palace and what is reputed to be the world's highest cricket ground, giving the destination a layer of storied character that adds to any event held here. Welcomhotel by ITC Hotels, Tavleen sits within this landscape, meaning guests at The Oak benefit from a hill-station setting that is rare among hotel event venues in the region. For corporate groups or wedding parties looking to combine an event with an immersive stay in the Himalayas, the combination of The Oak's intimate event space and the wider property's accommodation and leisure offerings makes Chail a purposeful choice rather than simply a scenic one.
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The Oak is suited to a range of private events including corporate retreats, leadership offsites, milestone celebrations, wedding functions, and brand experiences. Its intimate scale and mountain setting make it particularly well-suited to occasions where atmosphere and connection are priorities. Prospective hosts should contact the events team at Welcomhotel by ITC Hotels, Tavleen directly to discuss their specific event format.
The Oak takes its name from the oak-rich forests surrounding Chail, and its atmosphere reflects that natural character. The venue's position within a forested hill-station environment means that the landscape itself becomes part of the event experience, offering a sense of retreat that is difficult to replicate in an urban hotel setting. This makes The Oak a strong choice for events where the destination is intended to be as memorable as the occasion itself.
Specific capacity figures for The Oak have not been publicly confirmed and can vary depending on the event format and seating arrangement. It is best to reach out to the Welcomhotel by ITC Hotels, Tavleen events team with your guest count so they can advise on the most appropriate configuration for your event.
Welcomhotel by ITC Hotels, Tavleen operates within the ITC Hotels network, which is known for its established food and beverage standards, and in-house catering is available through the property. The specific menus, dietary accommodations, and catering packages available for events at The Oak should be confirmed with the hotel's events team during the planning process.
The Oak, supported by the wider Welcomhotel by ITC Hotels, Tavleen property, is well-positioned for multi-day corporate retreats and offsites. Guests attending extended events can stay on-site at the hotel, and the Chail setting — approximately 45 kilometres from Shimla — provides a focused, distraction-free environment that is well-suited to leadership meetings and team programmes. Specific packages and room block arrangements should be discussed with the hotel directly.
Chail is approximately 45 kilometres from Shimla by road, making it accessible by car or hired vehicle from Shimla town or Shimla's Jubbarhatti Airport. Guests arriving from Delhi or Chandigarh typically travel by road, with Chandigarh being a common starting point for the drive into the hills. The hotel's team can advise on recommended routes and, where available, transfer arrangements.
Chail sits at an altitude of approximately 2,250 metres above sea level and is known for its forested landscape, cooler temperatures, and landmarks including the Chail Palace and what is reputed to be the world's highest cricket ground. This combination of natural beauty and storied character gives events hosted here a context that goes well beyond a standard hotel venue. For groups looking to combine a professional or celebratory event with a genuinely immersive Himalayan experience, Chail offers something meaningfully different.
Welcomhotel by ITC Hotels, Tavleen is a full hotel property, meaning guests attending events at The Oak can stay on-site rather than arranging separate accommodation. This is particularly advantageous for multi-day events, destination weddings, and corporate retreats where having all attendees housed together adds to the cohesion of the experience. Room availability and group booking arrangements should be confirmed with the hotel directly.
Details of the specific audiovisual and technical equipment available at The Oak have not been publicly confirmed. Event planners with technical requirements — such as presentation screens, sound systems, or video conferencing capabilities — are advised to discuss these needs with the Welcomhotel by ITC Hotels, Tavleen events team during the enquiry stage.
The Oak's intimate scale and atmospheric hill-station setting make it a fitting venue for wedding functions, including receptions, mehendi gatherings, or smaller wedding-day celebrations. For couples planning a destination wedding in the Himalayas, the combination of The Oak's event space and the wider property's accommodation and surroundings offers a cohesive venue. The events team can advise on which wedding formats the space accommodates most comfortably.
Chail's altitude of approximately 2,250 metres means temperatures are noticeably cooler than in the plains, and conditions vary significantly by season — winters can bring snowfall, while summers are mild and pleasant. Event planners should factor in seasonal weather when choosing a date, particularly for any elements with an outdoor component. The Welcomhotel by ITC Hotels, Tavleen team can provide guidance on optimal event seasons and any weather contingency arrangements.
As most guests travelling to Chail arrive by private vehicle or hired car given the hill-station location, parking provisions at the property are relevant for event planning. Specific details on parking capacity and arrangements at Welcomhotel by ITC Hotels, Tavleen should be confirmed directly with the hotel when finalising event logistics.
Vendor policies — including whether external décor or floristry vendors are permitted — vary by property and event type. Prospective hosts should clarify the hotel's policy on outside vendors with the Welcomhotel by ITC Hotels, Tavleen events team early in the planning process to avoid any logistical complications closer to the event date.
The most direct way to enquire about availability and pricing for The Oak is to contact the Welcomhotel by ITC Hotels, Tavleen events team through the official ITC Hotels website at itchotels.com or by calling the property directly. Providing details such as the event date, expected guest count, and event format will allow the team to respond with the most relevant options and a tailored proposal.
The Oak at Chail is a deliberate travel destination rather than a drop-in venue, which many event organisers consider an advantage — the journey itself sets a tone of occasion and commitment among attendees. Guests travelling from Delhi typically drive or fly to Chandigarh and then continue by road into the hills, a route that is well-established for leisure and corporate travel in the region. The events team can advise on practical logistics to help out-of-town guests plan their travel effectively.
