The Board Room

The Board Room is configured as an intimate boardroom-format space with a central conference table layout. The exact guest capacity should be confirmed directly with the events team at Empires Hotel, as setup may vary depending on the specific requirements of each booking.

Yes, the enclosed and private nature of The Board Room makes it well-suited for discussions that require discretion, such as investor meetings, legal consultations, HR reviews, or executive deliberations. Its dedicated, separate setup provides the kind of privacy that open or shared spaces cannot always guarantee.

Empires Hotel is located in Saheed Nagar, one of Bhubaneswar's established commercial and residential neighbourhoods. The area has strong road connectivity to the city's central business zones and government offices, making it convenient for delegates coming from across the city.

Biju Patnaik International Airport connects Bhubaneswar to major Indian metros, and Saheed Nagar is accessible from the airport via the city's main arterial roads. The precise travel time or distance depends on traffic and route, so attendees are advised to check current conditions or confirm transfer arrangements with the hotel.

Empires Hotel offers accommodation for guests, making it practical for multi-day corporate programmes where outstation delegates need to stay on-site. Having meeting facilities and guest rooms under one roof reduces the logistical complexity of coordinating off-site business events. Specific room availability and rates should be confirmed with the hotel's reservations team.

Yes, The Board Room can be used alongside the property's other event spaces to support multi-format programmes that require concurrent sessions or breakout rooms. This makes it a flexible component within larger corporate conferences or training events hosted at Empires Hotel. The events team can advise on the best combination of spaces based on the programme structure.

The availability of specific audiovisual equipment such as projectors, screens, or video-conferencing facilities should be confirmed with the events team at Empires Hotel before booking. It is advisable to share any technical requirements in advance so the team can ensure the room is set up appropriately for the meeting.

As a full-service hotel, Empires Hotel is expected to offer in-house catering support for events; however, specific menus, service styles, and any restrictions on outside food should be discussed with the hotel's events or food and beverage team. Tailored refreshment arrangements such as tea breaks, working lunches, or dinner following a meeting can typically be arranged in advance.

Interested clients should reach out to the events or reservations team at Empires Hotel to check availability and discuss event requirements. It is recommended to enquire well in advance for preferred dates, particularly during peak corporate calendar periods. The hotel's team can guide clients through the booking, deposit, and confirmation process.

Parking availability for guests visiting Empires Hotel in Saheed Nagar should be confirmed directly with the property, as arrangements may vary. Given the commercial nature of the Saheed Nagar neighbourhood, attendees arriving by private vehicle are advised to check parking options with the hotel ahead of their visit.

Accessibility provisions at Empires Hotel, including lift access and facilities for attendees with mobility requirements, should be verified with the hotel's team before finalising a booking. Sharing any specific accessibility needs in advance allows the hotel to make appropriate arrangements.

The Board Room is purpose-built around a central conference table arrangement that suits boardroom-style meetings. Any flexibility in layout configuration — such as adjustments for training sessions or panel discussions — should be discussed with the events team at the time of enquiry to confirm what is possible within the space.

The Board Room's location in Saheed Nagar, within reach of Bhubaneswar's corporate offices, IT firms, government bodies, and professional services organisations, makes it a natural fit for these client profiles. The combination of a professional meeting environment and full hotel services is particularly practical for organisations coordinating meetings with out-of-city participants.

Cancellation and amendment terms are set by Empires Hotel and may vary depending on the nature of the booking, the notice period, and any deposits paid. Clients should request a written copy of the cancellation policy at the time of booking to avoid any uncertainty. The events team at the hotel can clarify all terms before a booking is confirmed.