Conference Hall

Seating capacity varies depending on the layout chosen — theatre-style arrangements accommodate more guests than boardroom or classroom configurations. Exact capacity figures for each setup should be confirmed directly with Hotel Shashi International's reservations or events team.

The Conference Hall can be arranged in multiple configurations including theatre-style, boardroom-style, and classroom-style, depending on the nature of the event. The hotel's team can advise on which layout best suits a particular meeting or seminar format.

The hotel is located on Station Road in Gaya, placing it in close proximity to Gaya Junction — the city's principal railway terminus. This makes the venue particularly convenient for delegates arriving by train from cities such as Patna, Varanasi, Kolkata, or Delhi. The precise walking or driving distance can be confirmed with the hotel.

Hotel Shashi International operates as a full-service property and its team coordinates audio-visual support for events held in the Conference Hall. Organisers should provide a detailed list of AV requirements — such as projectors, microphones, or screens — when making an enquiry so availability can be confirmed in advance.

As a full-service hotel, Hotel Shashi International has an in-house hospitality team that can provide catering for conference events, including tea-and-coffee service, buffet breaks, and meals. The specific menus, packages, and pricing should be discussed with the hotel's catering coordinator at the time of booking.

Yes — Gaya's role as an administrative and commercial hub in southern Bihar means the Conference Hall regularly serves government and institutional clients alongside private-sector bookings. The enclosed, professionally managed setting is appropriate for official meetings that require privacy and a structured environment.

Hotel Shashi International is a hotel property and offers guest accommodation alongside its conference facilities, making it practical for multi-day events where delegates need to stay on-site. Room availability and group-booking terms should be confirmed with the reservations team when planning the event.

Bodh Gaya — home to the UNESCO World Heritage-listed Mahabodhi Temple complex — is located near Gaya city and is accessible from Station Road. Event organisers planning programmes for international delegates who may wish to visit the site can ask the hotel about transportation options and exact distances.

Availability and pricing for the Conference Hall can be enquired about directly with the Hotel Shashi International reservations or events team. It is advisable to provide the expected number of attendees, preferred dates, and event format when reaching out so an accurate proposal can be prepared.

Hotel Shashi International is a hotel property on Station Road, and parking arrangements for event attendees should be confirmed with the hotel directly. Guests arriving by road are advised to check availability and any applicable charges ahead of the event day.

Policies on third-party vendors for décor, photography, or specialised equipment vary by property. Organisers wishing to bring in outside suppliers should check with the Hotel Shashi International events team in advance to understand what is permitted and whether any conditions apply.

Cancellation and rescheduling terms are set by Hotel Shashi International at the time of booking and may vary depending on the event size and lead time. Organisers should request these terms in writing when confirming their reservation.

Gaya Airport operates select domestic routes and provides an air-travel access point for delegates alongside the city's rail connectivity. The distance between the airport and Hotel Shashi International on Station Road should be verified with the hotel, which can also advise on transportation options for arriving delegates.

Full-service hospitality support — including tea-and-coffee service and buffet or meal breaks — is part of what the hotel's team can coordinate for day-long conference programmes. The specifics of timing, menu choices, and delegate counts should be discussed when finalising the event package with the hotel.