Grand Ballroom

The resort provides both air-conditioned indoor banquet halls and open-air outdoor spaces overlooking the Cochin Harbour and backwaters. The waterfront setting on Willingdon Island makes outdoor ceremonies and cocktail evenings particularly distinctive. Weather-contingent outdoor setups benefit from the property's proximity to covered fallback spaces, and the events team can advise on seasonal suitability during the planning consultation.

The property accommodates a range of group sizes, from small executive meetings and private dining gatherings to larger banquet-format celebrations. The exact per-space minimums and maximum capacities across theatre, banquet, and cocktail configurations are listed on the Spalba property page. Planners are advised to submit an enquiry through Spalba specifying headcount to receive a tailored space recommendation from the venue team.

Taj Malabar Resort & Spa operates fully in-house catering managed by the IHCL food and beverage team, a key feature for groups seeking consistent quality at heritage luxury resort venues in Kerala. The culinary offering spans Kerala specialties, pan-Indian cuisine, and international menus. The team accommodates vegetarian, Jain, and dietary preference menus on request. Specific menu packages and per-plate pricing can be confirmed through a Spalba enquiry.

The resort's event spaces are equipped with professional audio-visual systems, projector and screen setups, and high-speed Wi-Fi access to support corporate conferences and MICE events. An in-house technical and banqueting operations team coordinates AV requirements during setup. Planners organising multi-session conferences or hybrid formats should specify technical needs at the time of enquiry so the venue team can confirm available configurations.

Taj Malabar Resort & Spa, Cochin features over 90 rooms and suites, including harbour-view and heritage-wing options, making it a strong fit for multi-day residential conferences and wedding stays. Room block allocations for event groups can be negotiated alongside venue packages. Delegates benefit from the iconic heritage ambiance and the resort's direct waterfront access. Room availability for specific event dates can be checked via the Spalba listing.

Willingdon Island, where the resort is located, is approximately 40 kilometres from Cochin International Airport, with a drive of roughly 60 to 90 minutes depending on traffic and route. The island is well connected by road via National Highway corridors, and pre-arranged airport transfers are available through the resort for event delegates and outstation wedding guests seeking a waterfront resort conference venue in Kochi.

The resort provides on-site parking for event guests, with valet services available for larger gatherings. Willingdon Island's contained geography means most guests arrive by road or via the resort's boat transfer service from Fort Kochi. Planners coordinating large delegations should communicate estimated vehicle counts in advance so the venue team can arrange adequate parking and arrival logistics for the event day.

The resort has provisions for differently-abled guest access across key areas of the property. Planners with specific accessibility requirements for delegates or guests are strongly encouraged to discuss those needs directly with the Taj Malabar events team at the time of booking, so appropriate room allocation, venue access routes, and on-ground support can be arranged in advance to ensure a comfortable experience for all attendees.

For weddings and large social events, advance booking of six to twelve months is strongly advisable given the resort's popularity as a premier waterfront event property in Kochi. Corporate conferences and smaller meetings may have shorter lead times depending on date availability. Planners can check live availability and submit a booking enquiry directly through the Spalba listing, which connects them to the venue's dedicated events team.

Once an enquiry is submitted via the Spalba platform, the Taj Malabar events team is notified and typically responds with a proposal covering space options, capacity, catering outlines, and accommodation blocks relevant to the specified event date and format. Spalba's direct enquiry system ensures communication is tracked and documented, reducing back-and-forth for busy planners coordinating multi-vendor events.

Cancellation and rescheduling terms for event bookings at Taj Malabar Resort & Spa are governed by the standard IHCL group booking policy and are confirmed in the event contract at the time of booking. Specific terms vary based on event size, advance notice, and the contractual package selected. Planners are advised to review the written policy with the venue's sales team before signing any agreement to avoid ambiguity.

As a flagship IHCL property, Taj Malabar Resort & Spa offers access to dedicated wedding specialists who coordinate across catering, décor, guest accommodation, and ceremonial logistics. The waterfront setting supports multiple wedding functions across different venues within the property, a differentiator for luxury destination weddings in Kerala. Couples can initiate the planning process through Spalba's enquiry tool to receive a personalised wedding package proposal from the venue team.

Taj Malabar Resort & Spa has an empanelled list of décor and floral vendors familiar with the property's spaces and operational requirements. External vendors may be considered subject to prior approval by the events and operations team. Planners and couples who have a preferred external decorator should declare this at the enquiry stage so vendor permissions and access logistics can be confirmed before any contracts are finalised.

As part of the IHCL group, Taj Malabar Resort & Spa is fully equipped to issue GST-compliant invoices for corporate event bookings, supporting finance teams that require proper tax documentation for internal approvals and reimbursements. Corporate planners organising MICE events, off-sites, or executive retreats should specify billing entity details and GST registration numbers at the enquiry stage to ensure documentation is prepared correctly from the outset.