Meeting Room

The hotel is located in the Old Quarter of Hà Nội, one of the city's most historically significant and centrally connected neighbourhoods. Hoàn Kiếm Lake is a short distance from the property, and the area provides easy access to the city's main transport routes. The Old Quarter address means delegates can walk to many of Hà Nội's key landmarks and dining options.

Nội Bài International Airport is accessible from the Old Quarter by road, though travel time will vary depending on traffic conditions. The hotel team can advise on recommended transfer options for arriving delegates. It is best to confirm current journey time estimates directly with the hotel when planning delegate arrivals.

Day-use bookings for the Meeting Room are a common request at boutique hotels of this type, allowing external delegates to use the space without an overnight stay. Whether this arrangement is available on specific dates and what rates apply should be confirmed directly with The Q Boutique Hotel's reservations team.

The Q Boutique Hotel operates as a hotel with guest rooms, so groups can combine their meeting with an overnight stay at the same property. This is a practical advantage for travelling teams who want to keep their entire itinerary under one roof. Room availability and combined meeting-plus-accommodation packages should be discussed with the hotel directly.

Specific AV equipment details, such as screen size, projector type, microphone availability, and connectivity options, should be confirmed with the hotel's events team before booking. Boutique hotels typically accommodate specific technical requirements on request, so early communication about your setup needs is recommended. The hotel team can advise on what is in-house and what may need to be arranged externally.

The available layout options — such as boardroom, classroom, U-shape, or theatre style — depend on the room's dimensions and the hotel team's setup capabilities. Because the space is intimate in scale, certain high-capacity configurations may not be practical. It is worth discussing your preferred arrangement with the events team when making an enquiry so they can confirm feasibility.

The Q Boutique Hotel's in-house team is accustomed to supporting delegate catering requirements, from tea and coffee refreshments to working lunches. Specific menus, dietary accommodation, and catering packages should be discussed directly with the hotel. Early communication about catering needs helps the team plan and source accordingly.

Policies on third-party vendors vary by property, and The Q Boutique Hotel's stance on external catering or AV suppliers should be confirmed with the team before contracting with outside providers. Many boutique hotels prefer to manage catering in-house to maintain quality and consistency. Clarifying this upfront avoids any complications on the day of the event.

Bookings are accepted through the hotel's reservations or events team, reachable via the official website at theqhotel.com.vn. Because the space is intimate and availability is limited, early enquiry is advisable — especially for popular dates during Hà Nội's peak business and tourism seasons. Deposit requirements, cancellation terms, and payment methods should be confirmed at the time of booking.

Cancellation and amendment terms are set by the hotel and can vary depending on how far in advance the booking is made and the size of the event. The hotel team will provide the applicable terms at the time of confirming a reservation. Reading these carefully before signing a contract is always advisable.

Wi-Fi connectivity is a standard expectation in hotel meeting rooms, and The Q Boutique Hotel's team can advise on the connection available in the Meeting Room. For events that rely on live video conferencing or large file transfers, it is worth asking specifically about bandwidth and whether a dedicated connection can be arranged. Confirming this detail in advance helps prevent technical disruptions during your session.

Accessibility provisions at The Q Boutique Hotel, including lift access, step-free routes, and accessible restroom facilities, should be confirmed directly with the hotel prior to booking. The Old Quarter's historic building stock can sometimes present architectural constraints, so raising accessibility needs early allows the team to advise honestly on what they can accommodate.

The Old Quarter of Hà Nội is a dense urban neighbourhood where on-site parking is typically limited. The hotel can advise on the nearest available parking options for delegates travelling by private vehicle or taxi. For groups arriving from the airport or other parts of the city, the hotel team may also be able to recommend preferred transfer services.

The Old Quarter places delegates within walking distance of Hoàn Kiếm Lake, the city's cultural landmarks, and a wide range of restaurants — making it straightforward to combine a productive working session with an authentic Hà Nội experience. The neighbourhood is well connected to the rest of the city, simplifying arrivals and departures for guests travelling from different parts of Hà Nội. For international visitors, the location also offers a genuinely memorable backdrop that a business-park or airport-hotel setting cannot match.