Board Room

The Board Room is set up in a traditional boardroom configuration, with attendees seated around a central table to encourage direct engagement and structured conversation. This format is specifically designed to suit decision-making sessions, negotiations, and high-level consultations. It provides a formal, professional atmosphere that supports focused group interaction.

Yes, the Board Room's position within Uday Samudra Leisure Beach Hotel & Spa makes it a strong choice for executive retreats and strategy offsites. Delegates can hold structured meetings in the boardroom and then take advantage of the hotel's beachfront facilities on the Arabian Sea for breakout sessions or informal downtime. This combination of professional space and scenic coastal surroundings is a key draw for corporate planners.

Exact capacity figures for the Board Room are best confirmed directly with the Uday Samudra events team, as the number of seats around the central table can vary depending on the specific configuration requested. The space is intended for intimate executive-scale groups rather than large delegations. Reaching out to the hotel with your precise attendee count will help confirm suitability.

Uday Samudra Leisure Beach Hotel & Spa has an in-house food and beverage team that can support meetings held in the Board Room with catering services. Whether you require refreshment breaks, working lunches, or a full-service dining arrangement, the hotel can coordinate these through its events and catering staff. Specific menus and packages should be discussed with the hotel directly when making your booking enquiry.

AV support and meeting equipment availability should be confirmed with the Uday Samudra events team at the time of enquiry, as configurations can change and may depend on the specific requirements of your meeting. It is advisable to share your technical needs — such as projection, display screens, or conferencing connectivity — in advance so the team can prepare accordingly.

The hotel is situated on Samudra Beach in Kovalam, Thiruvananthapuram, Kerala, along the Arabian Sea coastline. Thiruvananthapuram is the capital of Kerala and is served by both Thiruvananthapuram International Airport and Thiruvananthapuram Central railway station, making the hotel accessible for delegates travelling from across India or internationally.

Thiruvananthapuram International Airport is the nearest air gateway to the property, located in the same city. The precise travel time and distance should be verified with the hotel or a current map service, as road conditions and routes can vary. The hotel's front desk or events team can typically advise on the best transfer arrangements for arriving delegates.

As a full-service leisure beach hotel, Uday Samudra is expected to offer parking facilities for guests and visitors. Whether dedicated parking is available for day-use meeting delegates, and any applicable charges, should be confirmed with the hotel directly before your event date.

Yes, the Board Room is well positioned for international use given that Thiruvananthapuram International Airport provides direct and connecting flight access from various destinations. The hotel's full-service infrastructure, including accommodation on-site, makes it practical for visiting international delegations to combine travel, stay, and meetings in one location. The events team can assist with coordination for multi-day itineraries.

Uday Samudra Leisure Beach Hotel & Spa is a full hotel with guest accommodation, meaning delegates attending a Board Room meeting can stay on-site if needed. This is particularly convenient for executive offsites or multi-day retreats where the group combines meeting sessions with an extended stay on Samudra Beach. Room availability and rates should be checked with the reservations team at the time of booking.

Booking the Board Room at Uday Samudra offers a distinctive combination that a standard city-centre conference room cannot provide — a formal, purpose-fitted meeting space embedded within a coastal resort environment on the Arabian Sea. The setting can lift delegate engagement and provide a memorable backdrop for client hospitality or leadership events. For companies planning strategy sessions or incentive-linked meetings, the scenic Kerala coastline adds a sense of occasion beyond the meeting itself.

Availability and pricing for the Board Room can be requested by contacting the Uday Samudra Leisure Beach Hotel & Spa events or reservations team directly through the hotel's official website at udshotels.com. It is helpful to share your event date, estimated number of attendees, duration, and any specific catering or AV requirements when making your enquiry. The team can then provide a tailored proposal for your meeting.

Uday Samudra Leisure Beach Hotel & Spa has multiple event and leisure facilities on the property, and it may be possible to combine the Board Room with other spaces for a broader programme — for example, pairing a formal board session with a group dinner or networking activity. The hotel's events team is the best point of contact to discuss multi-space arrangements and how to structure a full-day or multi-day corporate itinerary.

Cancellation and amendment terms for venue bookings at Uday Samudra Leisure Beach Hotel & Spa are set by the hotel and may vary depending on the type of booking, lead time, and any packages included. It is important to review and confirm these terms with the events team before finalising your reservation. Having a clear understanding of the policy upfront helps avoid any complications closer to your event date.