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Vivanta Guwahati's primary event space is the Grand Ballroom, suited for large-scale banquets and conferences. A smaller boardroom and breakout spaces support parallel sessions. Each hall supports multiple seating configurations — theatre, classroom, U-shape, and banquet — allowing planners to right-size the setup. Specific per-hall PAX figures and dimensions can be confirmed by sending an enquiry through Spalba.

The property offers an outdoor lawn area suitable for pre-wedding functions, cocktail evenings, and social receptions. The lawn is available subject to weather conditions and can be tented or dressed with canopy structures. For monsoon-season bookings, the events team typically recommends a contingency indoor plan. Availability for a specific date can be checked via the Spalba enquiry panel.

As a Taj Group hotel, Vivanta Guwahati provides full in-house catering through its culinary team, covering multi-cuisine menus including Indian regional, Continental, and Asian options. Jain and vegetarian menus are available on request. The property manages bar services in compliance with Assam excise regulations. For corporate banquets and weddings, custom menus can be curated, and pricing is typically quoted on a per-plate basis.

The banquet halls at Vivanta Guwahati are equipped with projectors, LED screens, a professional PA system, and high-speed Wi-Fi connectivity suitable for hybrid and in-person conferences. On-site technical support is coordinated through the hotel's events team. MICE planners requiring specialised AV — such as LED video walls or simultaneous interpretation setups — can engage external vendors with prior approval from the property.

Vivanta Guwahati offers over 100 rooms and suites, including Superior Rooms, Vivanta Rooms, and Suite categories, providing convenient on-site accommodation for outstation delegates and wedding guests. Room block allocations for groups can be negotiated at preferential rates when booked alongside event space. Planners should confirm group room availability early, especially during Bihu and winter wedding seasons when occupancy runs high.

Vivanta Guwahati is located in Khanapara, approximately 12 to 15 kilometres from Lokpriya Gopinath Bordoloi International Airport, translating to a drive of roughly 25 to 40 minutes depending on traffic. This location on the NH 37 corridor makes it a convenient hotel event venue in Guwahati for delegates arriving by air. The hotel can assist with airport transfer arrangements for large event groups.

Guwahati's metro network is still under development, so public transport access to Vivanta Guwahati in Khanapara is primarily via road. City buses and app-based cabs serve the NH 37 corridor regularly. Guwahati Railway Station is approximately 8 to 10 kilometres from the property, providing connectivity for outstation guests travelling by train. Planners are advised to arrange shuttle services for large delegations.

Vivanta Guwahati provides on-site parking for event guests, with valet assistance available at the hotel entrance. The parking capacity is suited for mid-to-large gatherings, though planners hosting events exceeding 400 guests are advised to coordinate overflow parking arrangements with the events team in advance. Valet availability on event days should be confirmed when finalising the event agreement through Spalba.

For wedding bookings at this Taj-managed hotel event venue in Guwahati, six to twelve months of advance notice is strongly recommended, particularly for peak dates around Bihu festivals and the October-to-February wedding season. Corporate conferences and MICE events typically require three to six months of lead time for preferred setups. Planners can submit an enquiry through Spalba to check real-time date availability.

After submitting an enquiry on the Spalba listing for Vivanta Guwahati, the property's events sales team typically responds with a detailed proposal covering space options, catering packages, and room block rates. A formal agreement and advance deposit are required to confirm the booking. Planners can use Spalba's direct enquiry feature to initiate the process and compare the response against other shortlisted venues.

Cancellation and rescheduling terms at Vivanta Guwahati are governed by the hotel's standard events contract, which typically includes tiered cancellation charges based on proximity to the event date. Deposits are generally non-refundable after a defined confirmation window. Planners are strongly advised to review the cancellation clause in the event agreement before signing. Specific terms can be requested during the proposal stage via Spalba.

Vivanta Guwahati, operating under the Taj Group's Vivanta brand, provides a dedicated wedding specialist who coordinates across catering, décor, and event scheduling for multi-function wedding programmes including mehendi, sangeet, and reception setups. A bridal suite is available for the wedding party's use on the event day. Couples planning a Guwahati hotel wedding can request a full wedding package proposal directly through Spalba.

The property's multiple event spaces, including the main ballroom and smaller breakout rooms, support multi-day conferences, product launches, and MICE programmes. The hotel offers delegate day packages and residential conference packages that bundle accommodation, meals, AV, and venue hire. GST-compliant tax invoices are issued through the hotel's corporate billing process. MICE coordinators can request a detailed package quote through the Spalba listing.

Vivanta Guwahati has an empanelled vendor network for floral and event décor, and the property's events team can coordinate with these vendors on behalf of the client. External decorators not on the empanelled list may be permitted subject to prior approval and a vendor access fee. Planners bringing their own décor teams should confirm the policy during the proposal stage to avoid day-of logistical conflicts.