Private Meeting Room

Exact capacity figures for the Private Meeting Room depend on the seating configuration chosen for the event. The hotel's events team will be best placed to advise on the maximum number of guests for theatre, boardroom, or classroom layouts. It is recommended to reach out to Elegant Suites Westlake directly with your expected group size before confirming a booking.

Yes — the room's private, enclosed format makes it appropriate for sensitive meetings such as HR reviews, legal consultations, investor discussions, and executive negotiations where discretion is a priority. Being set within a boutique hotel in the quieter Quang An neighbourhood of Tây Hồ also means less foot traffic and disturbance than venues located in busier parts of Hanoi. Guests should confirm soundproofing specifics with the property directly.

As a hotel meeting room, standard business amenities including presentation and audio-visual equipment are expected to be available, but the specific technical specifications should be verified with the Elegant Suites Westlake events team before booking. Guests with particular requirements — such as video conferencing hardware or specialist display setups — are encouraged to communicate these needs in advance. The hotel can advise on what is included and what may need to be arranged separately.

Reliable internet connectivity is an expected feature of the meeting facilities at Elegant Suites Westlake, given its positioning as a boutique business hotel. However, bandwidth specifications and whether dedicated business-grade connectivity is available for large-group events should be confirmed directly with the property. Groups with high data requirements, such as those streaming or video conferencing simultaneously, are advised to raise this with the hotel when enquiring.

As a full-service hotel, Elegant Suites Westlake is expected to offer in-house catering options for meetings, which may include coffee breaks, light refreshments, and set lunch arrangements. The availability of specific menus, dietary accommodations, and minimum spend requirements should be discussed with the events or food-and-beverage team at the time of booking. Bringing outside catering or beverages into the room is subject to the hotel's own policy, which guests should confirm in advance.

Elegant Suites Westlake is located in the Quang An area of Tây Hồ district, Hanoi — a quieter, diplomatic quarter of the city situated along West Lake. The neighbourhood's relatively uncongested roads offer a more straightforward transfer from Nội Bài International Airport compared with properties in Hanoi's Old Quarter. Taxis, ride-hailing services, and hotel car arrangements are common ways to reach the property.

Tây Hồ district, where Elegant Suites Westlake is situated, is generally considered one of the closer central Hanoi districts to Nội Bài International Airport by road. However, exact travel times vary depending on traffic and the specific route taken. Guests should check with the hotel directly for estimated journey times and to enquire about any airport transfer services available.

Whether on-site or nearby parking is available for meeting delegates should be confirmed directly with Elegant Suites Westlake, as parking arrangements at boutique hotels in Tây Hồ can vary. If attendees plan to drive to the venue, it is worth asking the hotel in advance about capacity, any associated costs, and whether reserved spaces can be arranged for corporate groups.

Elegant Suites Westlake is a hotel with guest-room accommodation, which means visiting delegates can typically book both rooms and the meeting space within a single property. This is particularly convenient for international teams or multi-day events where attendees need to be on-site. Combining accommodation and meeting room bookings under one reservation can simplify both logistics and invoicing — the events team can advise on how this is structured.

Prospective clients can enquire about availability and pricing through the official Elegant Suites Westlake website at elegantsuites.com or by contacting the hotel's events or reservations team directly. Providing details such as the event date, expected number of attendees, preferred setup style, and any catering or technical requirements will help the team prepare a relevant proposal. Pricing is generally provided on request and may vary by duration, configuration, and add-on services.

Cancellation terms for the Private Meeting Room are set by Elegant Suites Westlake and can vary depending on the booking size, duration, and whether catering or additional services are included. It is important to review the specific cancellation and amendment conditions before confirming a booking. The events team at the hotel can clarify the applicable terms when issuing a contract or proposal.

Accessibility provisions at Elegant Suites Westlake, including step-free access, lift availability, and facilities for guests with mobility requirements, should be confirmed directly with the hotel prior to booking. Organisers expecting attendees with specific accessibility needs are encouraged to communicate these requirements during the enquiry stage so the team can advise accordingly.

The Quang An area of Tây Hồ is home to a well-regarded selection of restaurants, international cafés, and lakeside dining spots, giving delegates walkable options for breaks or informal meals between sessions. The neighbourhood's West Lake setting is known for its more relaxed, upscale atmosphere compared with busier parts of Hanoi. The hotel team can suggest nearby options to suit different preferences and budgets.

Meeting rooms in hotel settings are typically offered in a range of layout configurations — such as boardroom, theatre, U-shape, or classroom — to suit different event formats and group sizes. Whether the Private Meeting Room at Elegant Suites Westlake supports multiple configurations, and which layouts are available for specific group sizes, is best confirmed with the hotel's events team during the enquiry process.