Boardroom

Exact seating capacity for the Boardroom should be confirmed directly with Hotel City Park Airport's events or reservations team, as figures can vary depending on the table layout required. The space is designed for small to mid-sized corporate groups rather than large delegations.

Yes — the Boardroom's enclosed, private layout makes it well suited to confidential discussions, including executive briefings and sensitive client negotiations. Its separation from high-traffic hotel areas supports a discreet, focused environment. The hotel's team can confirm specific privacy arrangements on request.

Hotel City Park Airport is located in Sector 18, Gurugram, and is accessible from Indira Gandhi International Airport. The precise travel time depends on traffic and route; the hotel's team can provide current travel guidance and may offer airport transfer arrangements for delegates arriving from out of town.

Sector 18, Gurugram is well connected to the Delhi–Gurugram Expressway corridor and the broader National Capital Region road network, making the property reachable for delegates converging from Delhi, Noida, and other NCR locations. The hotel's events team can share directions tailored to participants' origin points to simplify logistics for multi-company meetings.

The Boardroom can be booked for extended sessions, including full-day programmes. Hotel City Park Airport's on-site food and beverage facilities mean that meals, refreshments, and tea or coffee breaks can be arranged without participants needing to leave the property, reducing logistical complexity for coordinators.

Hotel City Park Airport is a hotel property, so guest rooms are available on-site — a practical advantage for delegates travelling from outside Gurugram or internationally. Coordinators planning multi-day programmes can arrange accommodation alongside the Boardroom booking. Room availability and rates should be confirmed with the hotel directly.

Specific details about in-room AV equipment — such as display screens, projectors, video-conferencing capability, or sound systems — should be confirmed with the hotel's events team before booking, as setups can vary. It is advisable to share a list of technical requirements in advance so the team can confirm what is available in-house and what may need to be arranged additionally.

As a full-service hotel, Hotel City Park Airport has its own food and beverage operation, and catering for Boardroom meetings — such as working lunches, tea and coffee service, or buffet breaks — can typically be arranged. The specific menu options and catering packages available should be discussed with the events or catering team when making an enquiry.

The hotel's parking arrangements should be confirmed directly with the property, including whether dedicated parking is available for day-use meeting guests. The Sector 18 location in Gurugram is accessible by road, and the hotel's team can advise on the best approach for delegates arriving by car.

Boardroom-style venues typically accommodate a fixed or semi-fixed central table configuration suited to the space's dimensions. Whether alternative arrangements — such as a hollow-square or theatre-style setup — are possible depends on the room's physical layout. The hotel's events team can advise on available configurations when an enquiry is made.

Availability and pricing for the Boardroom can be checked by contacting Hotel City Park Airport's events or reservations team directly through the hotel's official website at hotelcityparkairport.com. Providing the preferred date, expected guest count, and a brief description of the event type will help the team respond with an accurate proposal.

Accessibility features at Hotel City Park Airport — including step-free access, lift availability, and accessible restroom facilities — should be confirmed with the hotel directly when making a booking enquiry. Sharing specific requirements in advance allows the team to advise on the most suitable access arrangements.

Hybrid and video-conferencing meetings are an increasingly common requirement for corporate venues. Whether the Boardroom has the necessary connectivity and display infrastructure for hybrid sessions should be verified with the hotel's events team, along with any support available for technical setup on the day.

Cancellation and amendment terms for Boardroom reservations are set by Hotel City Park Airport and can vary depending on the type of booking, lead time, and any catering or services included. Prospective clients should review the terms provided at the time of booking confirmation and direct any specific questions to the hotel's reservations or events team.