Conference Hall
150 guests max
Bharatpur, Rajasthan, India, India
The Lawn at Hotel Udai Vilas Palace is the property's premier event space, offering an expansive and picturesque setting for the grandest of occasions. With an impressive capacity to host up to 2000 guests, this venue is one of the largest and most sought-after outdoor locations in the Bharatpur region. It is specifically designed for large-scale celebrations such as lavish weddings, elaborate receptions, gala dinners, and significant corporate events. The well-manicured green expanse provides a refreshing and natural ambiance, while the stunning architectural facade of the hotel serves as a regal and unforgettable backdrop. The sheer size of the lawn allows for the comfortable accommodation of a large number of guests without feeling crowded, ensuring everyone can enjoy the celebration. Its open-air nature makes it particularly enchanting for evening events, where guests can celebrate under the stars, creating a truly magical atmosphere for any high-profile social gathering or milestone celebration.
One of the most significant advantages of the Lawn is its versatility. It acts as a vast, blank canvas for event planners and wedding designers to bring their most ambitious creative visions to life. The open space allows for complete customization, from the erection of large, ornate marquees and grand stages for performances to the creation of themed zones for dining, entertainment, and lounging. The possibilities for decoration are limitless, whether one envisions a traditional Indian wedding with vibrant floral arrangements and intricate lighting or a modern, chic reception with contemporary decor. The hotel's palace-like structure in the background adds a layer of inherent grandeur and provides a spectacular photo opportunity, reducing the need for extensive structural backdrops. This flexibility allows planners to tailor every detail, from the layout of the seating to the placement of food stalls and entertainment, ensuring a unique and personalized experience for every event.
Hosting an event on the Lawn comes with the full support of the hotel's experienced team and extensive infrastructure. The venue is backed by essential logistical support, including access to power for elaborate lighting and sound systems, and convenient access points for vendors to manage setup and breakdown efficiently. The hotel's in-house culinary team can provide extensive catering options, from live cooking stations to elaborate buffet spreads, tailored to the specific tastes and scale of the event. Perhaps the most crucial advantage for destination weddings is the availability of 50 on-site guest rooms. This allows the entire wedding party, including close family and friends, to stay at the property, transforming the event into a multi-day celebration. Guests can seamlessly move from their rooms to the wedding festivities, and different pre-wedding functions like Mehendi or Sangeet can also be hosted at various locations within the hotel, culminating in the grand wedding on the lawn. This integrated approach ensures a seamless, stress-free, and truly memorable experience for both the hosts and their guests.
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The Lawn is an expansive outdoor venue that can comfortably accommodate up to 2000 guests, making it ideal for grand weddings and large-scale events.
The Lawn is perfect for large social gatherings such as weddings, receptions, gala dinners, concerts, and corporate annual days that benefit from an open-air setting.
While the Lawn can be used during the day, it is particularly popular for evening events. For daytime functions, arrangements for shade, such as canopies or marquees, would be necessary, especially during warmer months.
The hotel generally works with a panel of approved vendors but may allow outside decorators. It is essential to discuss this with the hotel management and adhere to their guidelines.
The hotel provides power access for events on the lawn. For large-scale lighting and sound requirements, you should coordinate with your event planner and the hotel's technical team to ensure adequate supply and backup.
Policies regarding fireworks are subject to local regulations and hotel safety rules. You must obtain explicit permission from the hotel management and any required local authorities well in advance.
The Lawn is a flexible space, and a mandap or stage can be set up at a location of your choice within the designated area, often positioned to take advantage of the hotel's facade as a backdrop.
As the Lawn is an outdoor venue, it is highly recommended to have a contingency plan. This may include booking a waterproof marquee or having an indoor backup space, if available. Discuss backup options with the hotel during planning.
Yes, the hotel's in-house culinary team provides comprehensive catering for events on the Lawn, offering a wide range of menu options from buffets to live cooking stations.
While the hotel has ample parking, you should discuss the logistics for an event of this scale with the management to ensure smooth traffic flow and parking management, which may include valet services.
Yes, DJs and live bands are permitted. However, there may be regulations regarding noise levels and performance end times, which you should confirm with the hotel.
The Lawn is part of the hotel grounds and is easily accessible from the main building and lobby areas. The hotel will ensure clear signage and pathways for your event.
Guests can use the restrooms located within the main hotel building. For very large events, you might consider arranging for luxury portable restrooms for guest convenience.
Yes, the Lawn, with its scenic backdrop, is an excellent location for pre-wedding or other photoshoots. Contact the hotel to inquire about their photoshoot packages and policies.
To book the Lawn, you'll need to sign an event contract and typically pay a deposit. The payment schedule will be outlined in the contract. Contact the sales team for a detailed proposal.
