Istana Ballroom

The property features the Grand Ballroom as its flagship event space, supported by smaller breakout meeting rooms and pre-function foyer areas suited for cocktail receptions and registration zones. The Grand Ballroom can be partitioned for concurrent events of varying sizes. Each named space has individual PAX figures and setup format options viewable on the Spalba listing page.

The hotel offers outdoor lawn and poolside areas that are well suited for cocktail evenings, sundowner functions, and wedding mehendi or sangeet ceremonies. These spaces complement the indoor ballroom for multi-function wedding programmes. Availability of outdoor spaces is subject to seasonal weather conditions in Hyderabad, and planners should confirm exact capacities and layout options through the Spalba enquiry panel.

Hyatt Hyderabad Gachibowli operates an in-house catering team that covers multi-cuisine menus spanning Indian regional, Continental, Asian, and live-counter formats for corporate banquet venue packages in Hyderabad. Vegetarian, Jain, and dietary-specific menus can be customised. The hotel follows Hyatt brand standards for food quality and hygiene. Alcohol service is available subject to event type and applicable Telangana state regulations.

The property is equipped with in-built projection systems, PA audio setups, LED screens, and high-speed Wi-Fi across all event spaces. A dedicated hotel AV and banquet operations team provides on-site technical support for the duration of each event. Additional or specialised AV equipment can be arranged through the hotel's empanelled vendors. Planners can confirm exact technical specifications via the Spalba enquiry form.

Hyatt Hyderabad Gachibowli offers 228 guest rooms and suites across multiple room categories, providing on-site accommodation for conference delegates, wedding guests, and corporate groups. Blocked room rates for event groups are negotiated directly with the hotel's sales team. Planners can initiate a room-block enquiry alongside their event booking through the Spalba platform to streamline the process.

Hyatt Hyderabad Gachibowli is approximately 30 to 35 kilometres from Rajiv Gandhi International Airport in Shamshabad, translating to a travel time of roughly 40 to 55 minutes depending on traffic conditions. This proximity to Hyderabad's financial district hotels zone makes it convenient for outstation corporate delegates and destination wedding guests arriving by air. The hotel can assist with airport transfer arrangements.

The hotel provides both valet parking and self-parking options for event guests, with capacity suited to large-scale functions. Gachibowli's wide road infrastructure supports easier vehicle movement compared to older city localities. For events exceeding standard parking capacity, the hotel banquet team can advise on overflow parking coordination. Planners should confirm specific event-day parking arrangements during the pre-event briefing with the venue operations team.

The property is designed in compliance with accessibility standards, featuring ramp access, lift connectivity to all event floors, and accessible restroom facilities. Differently-abled guests attending conferences or social events can move across the hotel's public areas and event spaces without significant barriers. Planners with specific accessibility requirements are encouraged to communicate them in advance through the Spalba enquiry so the hotel team can prepare accordingly.

For premium hotel event booking in Hyderabad's wedding and conference seasons — typically October through February — securing a date six to nine months in advance is strongly advisable given high demand across the Gachibowli and HITEC City corridor. Corporate events and MICE programmes with flexible dates have more options but benefit from at least three months' lead time. Submitting an enquiry through Spalba provides direct access to the hotel's availability calendar.

Once an enquiry is submitted via the Spalba listing, the hotel's dedicated banquet sales team is notified and typically responds with availability, indicative pricing, and a site visit invitation. Spalba's platform allows planners to track response status, compare shortlisted properties, and manage proposal documents in one place. This removes the need for repeated cold calls and accelerates the venue confirmation process significantly.

The hotel permits external décor vendors and event production companies to operate on-site, subject to prior approval from the banquet sales team and adherence to the hotel's vendor policy regarding safety, setup timings, and operational guidelines. An in-house banquet setup team also provides standard décor and linen arrangements. Planners working with preferred vendors should disclose this during the initial planning consultation to ensure smooth coordination.

Hyatt Hyderabad Gachibowli provides dedicated wedding event coordination through its banquet and catering sales team, covering multi-function programmes including mehendi, sangeet, wedding ceremony, and reception. As an established luxury wedding hotel in Gachibowli, the property's planning team assists with timelines, vendor coordination, menu tastings, and décor briefings. Families can initiate the planning conversation and request a detailed wedding proposal through the Spalba listing enquiry form.

The property is well configured for multi-day MICE events, offering a combination of a large plenary hall, breakout meeting rooms, pre-function networking zones, and on-site accommodation for residential conferences. Business amenities including business centre access, high-speed connectivity, and dedicated event managers support extended programmes. Corporate planners can request a tailored MICE package proposal, including delegate accommodation rates, through the Spalba enquiry panel.

As a formally operated hotel under the Hyatt brand, the property issues GST-compliant tax invoices for all event and accommodation services, supporting corporate clients' input tax credit claims. Billing can be structured across event components including venue rental, catering, and accommodation as required by the client's finance team. Corporate bookers should communicate their GST registration details to the hotel sales team at the proposal stage to ensure accurate documentation.