Meeting Room

Exact capacity figures for the Meeting Room depend on the seating configuration chosen and should be confirmed with the Oakwood Residence Hanoi team before booking. The space is generally suited to small-to-medium business gatherings rather than large-scale events. Contacting the property directly will allow the team to advise on the most appropriate layout for a given group size.

Oakwood Residence Hanoi is a serviced residence property operated under the Oakwood brand, which is part of the Ascott group. It is not a traditional hotel, though it offers hotel-level service standards oriented toward business and long-stay guests. This means the meeting experience is supported by a professional, internationally managed hospitality team.

The property is located in Quang An, Tây Hồ (West Lake district), one of Hanoi's most established international neighbourhoods. The area is home to many embassies, international organisations, and expatriate residents, and benefits from relatively low traffic density compared to the city centre. Road access is generally straightforward, and the venue is reachable from Noi Bai International Airport by car.

The Tây Hồ location places the property on the northern side of Hanoi, which is the side closer to Noi Bai International Airport relative to the Old Quarter. This can make arrival and departure more convenient for international delegates. The exact travel time will vary depending on traffic conditions, and the property team can advise on recommended transport arrangements.

As a serviced residence, Oakwood Residence Hanoi offers on-site accommodation, which is a practical advantage for events involving guests travelling from outside Hanoi or internationally. Delegates can stay in fully furnished apartments within the same property where the meeting takes place. Availability and rates should be confirmed with the reservations team at the time of booking.

Catering support, including refreshments and light meals, can typically be arranged through the property team for meetings and events. As a serviced residence operating to Oakwood brand standards, the property is accustomed to supporting the day-to-day needs of business travellers, which extends to food and beverage coordination for meeting groups. Specific catering menus and minimum orders should be discussed with the events or food and beverage team.

The Meeting Room is equipped to support standard professional meeting requirements, with AV facilities typically available to assist with presentations and video conferencing. Specific equipment — such as projectors, screens, microphones, or conferencing systems — should be confirmed with the property team ahead of the event date. Early communication about technical requirements helps ensure everything is set up and tested before delegates arrive.

The Meeting Room's setup, air conditioning, and access to catering support make it a practical choice for full-day corporate use. The serviced residence environment means that housekeeping-level standards are maintained throughout the day. Organisers planning a full-day session are encouraged to discuss break arrangements, catering, and any room refresh needs with the property team in advance.

Yes — Quang An and the broader Tây Hồ district are well known as the centre of Hanoi's diplomatic and international business community, with numerous embassies, international schools, and multinational offices in the area. This makes the Meeting Room a particularly natural fit for NGOs, embassy functions, and international organisations whose teams are already based in that part of the city. Local delegates can often reach the venue without crossing the city's busiest traffic corridors.

Enquiries about availability, pricing, and event packages can be directed to the Oakwood Residence Hanoi events or sales team through the property's official channels. The Ascott group's website at discoverasr.com provides contact details for the property. It is advisable to reach out well in advance for preferred dates, particularly during peak business travel seasons.

Parking arrangements at the property should be confirmed directly with the Oakwood Residence Hanoi team, as availability and terms can vary. The Quang An neighbourhood in Tây Hồ generally offers better road access and less congestion than central Hanoi, which can ease arrival by private vehicle or taxi. The property team will be best placed to advise on designated parking areas for event guests.

Different seating layouts — such as boardroom, classroom, U-shape, or theatre style — may be available depending on the room's dimensions and the nature of the event. The property team can advise on which configurations are supported and which best fits the group size and event format. Confirming the preferred setup at the time of booking allows sufficient preparation time.

As a serviced residence operated by the Ascott group, Oakwood Residence Hanoi combines hotel-level service standards with a residential atmosphere that many business travellers find more comfortable for extended stays and working meetings. The Tây Hồ location also offers a quieter, less commercial environment than downtown hotel districts, which can be conducive to focused discussions. For groups with delegates staying on-site, the integrated accommodation and meeting provision adds a layer of convenience not always available at standalone conference hotels.

Cancellation and amendment terms for the Meeting Room are set by Oakwood Residence Hanoi and may vary depending on the booking type, group size, and time of year. Planners should request the full terms and conditions from the property's events team at the time of enquiry. Reviewing these details before confirming a booking helps avoid any unexpected charges if plans change.