Mawsmai Ballroom

The resort features indoor banquet and conference facilities alongside outdoor spaces that overlook the scenic Cherrapunji landscape. The outdoor areas are well-suited for cocktail evenings, pre-function setups, and al fresco dining. Given Cherrapunji's high rainfall, the resort advises planners to confirm weather contingency arrangements and tent or cover availability when booking outdoor functions.

Polo Orchid Resort caters to a range of group sizes, from small corporate retreats to larger social and wedding celebrations. The property is designed to support both theatre and banquet configurations across its available spaces. Planners should connect with the venue team via Spalba's direct enquiry feature to confirm minimum booking headcount requirements and capacity per specific hall or lawn.

Polo Orchid Resort operates an in-house kitchen offering Indian, continental, and local Meghalayan cuisine, making it a comprehensive resort event venue in Cherrapunji for groups seeking authentic regional flavours alongside familiar banquet menus. Customised menus for vegetarian preferences, including Jain options on request, can typically be arranged. Planners should confirm alcohol policy and external catering permissions directly with the property through Spalba.

The resort's conference and meeting facilities are equipped with projector systems, screens, and public address setups suited for corporate presentations and workshops. Wi-Fi connectivity is available across the property. For large-scale MICE events requiring advanced LED walls or specialised AV production, planners are advised to discuss technical specifications and third-party vendor access with the venue team prior to finalising the booking.

Polo Orchid Resort provides on-site accommodation, making it particularly convenient for destination weddings and multi-day corporate retreats where outstation guests require overnight stays. The resort's room inventory includes standard and upgraded room categories with views of the surrounding Cherrapunji terrain. Planners organising group blocks should enquire through Spalba to confirm current room availability, categories, and group booking rates.

Polo Orchid Resort is located in Nongthymmai, Cherrapunji, approximately 55 kilometres from Shillong city centre, translating to roughly one and a half to two hours by road depending on traffic and weather conditions. The nearest major airport is Lokpriya Gopinath Bordoloi International Airport in Guwahati, around 200 kilometres away, making it a key logistics consideration for destination event planners in northeast India.

Planners organising events with differently-abled attendees should verify ground-floor event space availability and ramp or lift access directly with Polo Orchid Resort, as the property's hilly terrain in Cherrapunji may present navigation considerations. The Spalba listing allows planners to raise specific accessibility requirements during the enquiry stage so the venue team can confirm suitable arrangements in advance of the event date.

Polo Orchid Resort provides parking facilities for guests arriving by private vehicle, which is the primary mode of transport for most visitors given Cherrapunji's location. Groups arriving in coaches or larger convoys should confirm parking capacity and vehicle management arrangements with the resort team ahead of the event. Planners can specify group transport details when submitting an enquiry via Spalba.

For destination wedding venue bookings and large corporate offsites at Polo Orchid Resort, early enquiry is strongly recommended, particularly for the October to February peak season when Cherrapunji's weather is most favourable for outdoor functions. Monsoon months bring heavy rainfall but can also appeal to planners seeking the region's iconic landscape. Submitting an enquiry through the Spalba listing is the fastest way to check availability for preferred dates.

Polo Orchid Resort typically structures event pricing around accommodation packages combined with per-plate or per-head catering rates, a common model for full-service resort events in Meghalaya. Venue rental, AV usage, and décor services may be quoted separately depending on event scope. Planners should request a detailed itemised proposal through the Spalba direct enquiry tool to compare costs across formats and guest counts.

Cancellation and rescheduling terms at Polo Orchid Resort are determined at the time of booking and vary based on the event size, advance notice period, and whether accommodation blocks have been reserved. Planners are advised to request the full terms in writing before confirming any deposit. Key policy details can be clarified directly with the property by initiating a conversation through the Spalba enquiry system.

Polo Orchid Resort is positioned as a leading destination wedding property in Meghalaya, offering scenic backdrops including misty valleys and lush surroundings that make it distinctive for multi-function wedding celebrations. The resort's event team coordinates across catering, accommodation blocks, and function scheduling for ceremonies, receptions, and pre-wedding events. Planners can initiate wedding-specific discussions by submitting a detailed brief through the Spalba listing page.

The resort's combination of conference facilities and full on-site accommodation makes it suitable for multi-day corporate programmes including leadership retreats, team offsites, and training workshops. Breakout spaces, dining facilities, and outdoor areas can be configured to alternate between structured sessions and recreational activities. Planners should share programme schedules and delegate counts via Spalba to receive a tailored MICE package proposal from the venue team.

Polo Orchid Resort, as a registered hospitality property, issues GST-compliant invoices for corporate event and accommodation bookings, which is a standard requirement for Indian companies processing event expenditure through formal procurement. Planners managing corporate billing should provide their company GSTIN at the enquiry stage. Specific invoice formats, advance payment receipts, and billing schedules can be confirmed with the resort's accounts team through the Spalba enquiry channel.