Boardroom

The precise capacity of the Boardroom depends on the seating configuration required for your event. It is designed for smaller, intimate gatherings rather than large audiences. For confirmed figures suited to your specific layout needs, it is best to contact the hotel's events team directly.

Yes, the Boardroom is particularly convenient for organisations with offices in Udyog Vihar, Phase-III and the surrounding commercial zone, as the hotel sits within this established business district. Attendees can reach the venue quickly without significant travel, making it a practical choice for a professional off-site setting. The hotel environment also provides a degree of neutrality and polish that internal office spaces often cannot.

The Boardroom can typically be set up with presentation and AV technology to support professional meetings and briefings. The specific equipment available — such as projectors, screens, display panels, or conferencing systems — should be confirmed with the hotel's events team when making your booking enquiry. They can also advise on any additional AV arrangements that can be made on request.

Yes, Udman Hotel, Gurugram is a full-service hotel with guest rooms, so outstation attendees can stay on the same property as the meeting. This allows the entire event — including check-in, the boardroom session, meals, and any evening arrangements — to be managed under one roof. The hotel's events team can assist in coordinating room blocks for delegations.

Udman Hotel, Gurugram has in-house food and beverage facilities, and the events team can arrange catering for meetings held in the Boardroom. Options typically include working lunches, refreshment breaks, and customised F&B packages. Specific menus, dietary accommodations, and pricing should be discussed directly with the hotel when planning your event.

The hotel offers on-site parking, which is a practical advantage for multi-person delegations arriving by car — a common scenario given Udyog Vihar's road-accessible location. For details on parking capacity and any applicable charges, it is recommended to confirm with the hotel ahead of your event date.

Udman Hotels is backed by Ferns N Petals, India's well-known floral and gifting brand, which brings a strong attention to detail and presentation aesthetics to the property. For corporate events, this can translate into thoughtfully curated table setups, gifting options for delegates, and décor touches that elevate the look and feel of a meeting. The events team can advise on what bespoke FNP-backed arrangements are available for Boardroom bookings.

Indira Gandhi International Airport is accessible from the hotel via NH-48, which connects the airport to Gurugram's Udyog Vihar area. The exact travel time varies depending on traffic conditions. Guests and delegates flying in for meetings at the Boardroom should allow adequate time, and the hotel's team can provide specific distance or transfer guidance on request.

The Boardroom is primarily designed for a boardroom-style seating arrangement suited to focused meetings, though specific layout options available to your group should be confirmed with the events team. They can advise on what configurations are possible within the room and help align the setup with your event agenda.

Availability for the Boardroom can be checked by contacting the hotel's events or reservations team directly through the official Udman Hotels website or by phone. It is advisable to enquire well in advance, particularly for busy corporate calendar periods such as quarter-end weeks or conference seasons. The team will typically provide a quote based on your event requirements, including duration, catering, and AV needs.

As a modern business hotel, Udman Hotel, Gurugram is expected to have standard accessibility provisions in place. However, specific details about step-free access to the Boardroom, lift availability, and other accessibility features should be confirmed directly with the hotel prior to booking to ensure the space meets all attendee requirements.

The Boardroom can be booked for extended durations, including full-day meeting formats with scheduled refreshment and lunch breaks. The in-house catering team can structure F&B service around your agenda to avoid disruptions. Pricing for full-day versus half-day hire, along with any minimum spend requirements, should be discussed with the events team during the enquiry stage.

Udman Hotel, Gurugram has other event and banqueting spaces beyond the Boardroom that can accommodate larger gatherings or different event formats. If the Boardroom's intimate capacity does not match your group size or event type, the hotel's events team can guide you through the available alternatives on the property. It is worth discussing your full requirements upfront so they can recommend the most suitable space.

The Boardroom's location within a full-service hotel in Udyog Vihar, Phase-III means that meeting facilities, accommodation, catering, and parking are all available in one place — reducing the logistical complexity of coordinating across multiple vendors or venues. The hotel's corporate-focused service culture, backed by the Ferns N Petals group's attention to detail, ensures a well-managed experience for both organisers and delegates. For companies in the Udyog Vihar corridor, the proximity also minimises travel time for local attendees.