Meeting Room 1

The hotel is located in Newtown, Rajarhat, which places it in close proximity to Netaji Subhas Chandra Bose International Airport — one of the key reasons delegates flying in from other cities find this venue convenient. Exact travel time depends on traffic conditions, and guests are advised to check current road conditions when planning their journey.

Yes. Holiday Inn Kolkata Airport is a full-service hotel, so delegates travelling from outside Kolkata can stay on the same property where the meeting is held. This makes it a practical choice for multi-day training programmes, overnight corporate visits, or client meetings where attendees are flying in and need a place to stay.

As part of the IHG Hotels & Resorts portfolio, Holiday Inn properties maintain brand standards for meeting spaces that typically include audio-visual support and reliable internet connectivity. Specific equipment available in Meeting Room 1 should be confirmed with the hotel's events team at the time of enquiry, as configurations can vary.

The hotel's in-house food and beverage team can typically coordinate catering for meetings, including refreshment breaks, working lunches, and breakfast setups. Organisers should discuss catering requirements with the events team when making a booking to ensure everything is scheduled in line with the meeting agenda.

Exact capacity figures for Meeting Room 1 depend on the seating arrangement chosen — for example, boardroom, classroom, or theatre style. The hotel's events team will be able to confirm the precise numbers for each layout and recommend the most appropriate setup for the type of event being planned.

Holiday Inn Kolkata Airport, as a modern hotel property in Newtown, is expected to provide accessibility features in line with standard hospitality requirements. Guests with specific mobility or accessibility needs are encouraged to speak directly with the hotel team ahead of their visit so that appropriate arrangements can be made.

Parking availability at the hotel should be confirmed directly with the property, as arrangements can vary. Given the hotel's location in Newtown — a planned township with relatively organised road infrastructure — delegates travelling by car will find the area more navigable than many parts of central Kolkata.

Newtown, formally known as New Town, Rajarhat, is a planned satellite township that houses a significant concentration of IT parks, corporate offices, and business infrastructure. Its modern road network makes it accessible from central Kolkata as well as the airport, and its growing commercial ecosystem means many corporate clients and partners are already based in the area.

Enquiries about availability and pricing for Meeting Room 1 can be directed to the hotel's events or reservations team. It is advisable to provide the preferred date, expected number of attendees, event type, and any catering or AV requirements upfront so that the team can prepare a tailored proposal.

Meeting rooms at Holiday Inn properties are generally set up to accommodate different configurations such as boardroom, U-shape, classroom, or theatre layouts, depending on the nature of the event. The hotel's events team can advise which arrangement best suits a specific requirement and confirm what is possible within the dimensions of Meeting Room 1.

Booking duration options — including half-day and full-day availability — should be confirmed directly with the hotel's events team, as these can depend on the time of year and existing reservations. Many hotel meeting rooms accommodate flexible booking windows, so it is worth raising this at the enquiry stage.

Cancellation terms for meeting room bookings are typically outlined in the venue's event contract and can vary depending on the lead time and the nature of the booking. Prospective clients should review the policy carefully with the events team before confirming, particularly for bookings involving catering or external AV arrangements.

Holiday Inn Kolkata Airport has a trained events and front-desk team available to assist with logistics on the day of the meeting. This includes coordinating room setup, managing catering timings, and handling any last-minute requirements, allowing meeting hosts to focus on their agenda rather than operational details.

Policies on external vendors and equipment vary by hotel and are best clarified with the events team at the time of booking. In many cases, hotels within the IHG portfolio have preferences for in-house services but can accommodate specific external requirements when discussed in advance.