Boardroom

Exact capacity figures for the Boardroom should be confirmed directly with the hotel's events team, as they can vary based on layout configuration and any furniture or equipment in place. Reaching out to the property before finalising your delegate count ensures the space can comfortably accommodate your group.

The hotel's in-house events team coordinates audiovisual and presentation requirements for Boardroom bookings. Planners are encouraged to discuss their specific technical needs — such as projection, display screens, or connectivity — at the time of enquiry so everything can be confirmed and set up before the event begins.

The property's hospitality team manages catering and F&B arrangements for Boardroom events, including refreshment breaks, working lunches, and full meal service where required. Specific menus, dietary accommodations, and service timings can be discussed with the events desk during the booking process.

Because the Boardroom is located within a hotel, overnight accommodation for delegates can be arranged at the same property, making it a convenient single-venue solution for multi-day corporate programmes or residential workshops. Planners should confirm room availability and group rates with the reservations team alongside their event booking.

Idgah Colony is an established locality in Agra, with access via the city's road network. Delegates travelling by car can reach the area via the Yamuna Expressway and national highway connections from Delhi and other major cities. The hotel's events team can advise on the most convenient route or transfer options from Agra Cantonment railway station or the city's airport upon request.

The exact distance between the hotel in Idgah Colony and Agra Cantonment railway station should be confirmed with the property, as precise travel times depend on the specific route and traffic conditions. The hotel's team can typically advise on local transfer or taxi arrangements to assist arriving delegates.

Parking arrangements at the hotel should be confirmed directly with the property, as availability and any associated charges can vary. Planners expecting a number of delegates to drive in are advised to check parking capacity with the events or front-desk team when finalising their booking.

The space is configured in a dedicated boardroom style, which is optimised for meetings and discussions where attendees face one another. Whether alternative layouts such as classroom or U-shape are possible within the room's dimensions should be discussed with the events team at the time of booking.

Agra's globally recognised cultural landmarks make the city a compelling incentive destination, and the Boardroom can serve as the professional anchor for programmes that combine a business agenda with team or client experiences in the city. Organisations planning incentive meetings or leadership off-sites often find the destination itself adds significant appeal for attendees.

Availability for the Boardroom depends on the hotel's wider occupancy and events calendar, so earlier enquiries give planners greater choice of dates and setup lead time. It is best to contact the property's events desk as soon as the preferred dates are identified, particularly for events requiring specific catering or AV arrangements.

Pricing for the Boardroom is typically determined based on the duration, delegate numbers, catering requirements, and any additional services needed. The hotel's events team can provide a tailored quote once the key details of the event have been discussed.

Cancellation and amendment terms are set by the property and should be reviewed carefully at the time of contract. Planners are advised to request the full booking terms from the events desk so they can plan for any changes to delegate numbers or dates.

Whether external vendors or technicians are permitted on-site is subject to the hotel's policy and should be confirmed with the events team before arrangements are finalised. Providing advance notice of any third-party suppliers the client intends to use helps avoid any complications on the day.

Accessibility provisions at the property should be confirmed with the hotel directly, as facilities can vary. Planners with delegates who have specific mobility or accessibility needs are encouraged to raise these requirements with the events team early in the booking process so appropriate arrangements can be made.