Boardroom

Hotel Clarks Shiraz is located approximately two kilometres from the Taj Mahal, making it straightforward for delegates to include a heritage visit alongside their meeting schedule. The hotel's central position in Idgah Colony means most of Agra's key attractions are within a short drive. The events team can assist with coordinating timing if a cultural excursion is part of the programme.

Exact capacity figures for the Boardroom should be confirmed directly with Hotel Clarks Shiraz, as the layout and configuration can affect the number of delegates comfortably accommodated. Prospective organisers are encouraged to contact the hotel's events or reservations team with the specific seating arrangement they require.

The Boardroom is equipped with business-grade audio-visual support to facilitate presentations, video conferences, and collaborative sessions. Specific equipment available — such as projectors, screens, or conferencing systems — should be confirmed with the hotel's events team when enquiring. Arrangements for additional or specialised AV requirements can typically be discussed at the time of booking.

Hotel Clarks Shiraz provides connectivity support within its meeting spaces, including the Boardroom, to keep business sessions running smoothly. For mission-critical video conferences or presentations involving large file transfers, it is advisable to confirm bandwidth specifications and any dedicated-line options with the hotel's technical or events team in advance.

Yes, the Boardroom is frequently used in parallel with larger venues on the property, such as the Taj Mahal Banquet Hall or the hotel's lawns, serving as a green room, speaker-preparation area, or VIP holding space. Multi-space bookings are coordinated by the hotel's banqueting and events team. Availability across spaces should be discussed with the team when planning a combined event.

The hotel's in-house catering team can arrange refreshments, working lunches, or full meals to accompany Boardroom bookings. Menu options and service styles — from simple tea-and-coffee setups to multi-course dining — can be customised based on the nature and duration of the meeting. Specific catering packages and pricing are best confirmed with the events team at the time of enquiry.

Hotel Clarks Shiraz is a full-service five-star hotel with its own catering facilities, and policies on external vendors typically favour in-house services. Whether outside food or beverage suppliers are permitted should be clarified directly with the hotel's events team before making any third-party arrangements.

Agra Cantonment Railway Station is the city's main rail hub and is located close to Hotel Clarks Shiraz, making the property convenient for delegates arriving by train from Delhi or other major cities. The precise distance and estimated travel time can vary depending on traffic, so guests are advised to confirm transfer arrangements with the hotel's concierge team.

Hotel Clarks Shiraz, as an established five-star property in Agra, generally provides parking facilities for guests and visitors. Delegates driving to the hotel for a Boardroom meeting should contact the hotel in advance to confirm parking availability and any arrangements for vehicles during the event.

Yes, Hotel Clarks Shiraz offers guest-room accommodation, allowing participants travelling from other cities to stay on-site and move conveniently between their lodging and the Boardroom. This is particularly practical for multi-day meetings or corporate delegations. Room availability and rates should be confirmed with the hotel's reservations team when making a combined booking.

Enquiries for the Boardroom can be directed to the hotel's events or reservations team via the official Hotel Clarks Shiraz website or by contacting the property directly. The team will confirm availability, discuss requirements, and provide a quotation based on the event's duration, guest count, and services needed. Early enquiry is recommended, especially during peak tourist and conference seasons in Agra.

Cancellation terms for Boardroom bookings will depend on the specific agreement reached at the time of reservation. Organisers should request and review the cancellation and amendment policy in writing before confirming a booking. The hotel's events team is the right point of contact for clarifying applicable terms.

As a large, established hotel property, Hotel Clarks Shiraz is expected to have provisions for guests with accessibility needs, though specific details about ramps, lifts, or step-free access to the Boardroom should be confirmed with the hotel directly. Organisers planning events for attendees with particular accessibility requirements are encouraged to raise this during the initial enquiry.

Boardroom-style spaces in full-service hotels can often accommodate different seating configurations depending on the nature of the event, and the hotel's events team can advise on what layouts are possible within the room. Organisers planning a specific format — such as a classroom arrangement for training or a U-shape for a workshop — should discuss this requirement early so the team can confirm feasibility and prepare accordingly.