The Den Board Room

The Den Board Room is located inside Hotel Polo Towers in Police Bazar, which is the central commercial district of Shillong, Meghalaya. The hotel's address in Police Bazar places it close to government offices, business districts, and key civic landmarks in the city. Guests should confirm the exact floor or wing of the boardroom directly with the hotel's events team.

The Den Board Room is a boardroom-format space intended for small to mid-sized professional groups, but the confirmed seating capacity should be checked directly with the Hotel Polo Towers events team. Capacities can vary depending on the seating arrangement and any additional equipment set up in the room. The hotel will be able to advise on the maximum number of attendees based on the specific configuration required.

Hotel Polo Towers typically offers boardroom spaces on both full-day and half-day rental packages to accommodate varying schedule needs. Whether the same flexibility applies specifically to The Den Board Room, and what the associated rates are, should be confirmed with the reservations or events team at the time of enquiry. Availability will depend on the date and any concurrent events at the property.

As a corporate boardroom within a full-service hotel, The Den Board Room is expected to offer standard AV and presentation equipment, but the precise list of available technology should be verified with the hotel directly. It is advisable to inform the events team in advance of any specific technical requirements — such as video conferencing, projectors, or high-speed internet access — so they can confirm availability and arrange setup accordingly.

Hotel Polo Towers provides internet connectivity for guests and event attendees across its premises, and connectivity in meeting spaces is standard for the property. Whether dedicated or high-bandwidth connectivity can be arranged specifically for The Den Board Room should be confirmed with the hotel's events team prior to booking. Corporate groups with intensive data requirements are encouraged to discuss bandwidth needs in advance.

As a full-service hotel, Hotel Polo Towers has in-house catering capabilities and can typically arrange refreshment breaks, working lunches, or meal service for boardroom sessions. The specific catering packages available for The Den Board Room — including menus, dietary accommodations, and pricing — should be discussed directly with the hotel's food and beverage or events team. Outside catering arrangements may be subject to the hotel's vendor policy.

Hotel Polo Towers is a full-service hotel with guest accommodation, making it straightforward to combine a boardroom booking with overnight stays for out-of-town attendees or delegations. This is one of the practical advantages of hosting a working engagement at a property like Polo Towers in Police Bazar, where meeting and accommodation logistics are handled under one roof. Room block availability and group rates should be discussed with the reservations team at the time of enquiry.

Hotel Polo Towers is located in Police Bazar, Shillong's central hub, and Umroi Airport serves as the nearest commercial airport for the city. The approximate travel time between the airport and Police Bazar can vary based on road conditions and traffic, so guests are advised to confirm current travel estimates with the hotel or a local transport provider. The hotel may also be able to assist with airport transfer arrangements.

Hotel Polo Towers is an established full-service hotel in Shillong, and accessibility provisions within the property should be confirmed directly with the hotel prior to booking. Guests with specific mobility or accessibility requirements are encouraged to contact the events team in advance so that appropriate arrangements can be made. The hotel's team will be best placed to advise on elevator access, room layout, and any other relevant facilities.

Hotel Polo Towers is situated in Police Bazar, a busy commercial area in central Shillong, and parking arrangements for meeting attendees should be confirmed with the hotel directly. The hotel's events team can advise on available parking options — whether on-site, managed, or nearby — at the time of booking. Attendees driving in from other parts of the city or from outside Shillong are encouraged to enquire in advance.

The Den Board Room's self-contained, private layout makes it well suited to confidential discussions such as executive strategy sessions, legal briefings, or sensitive client meetings. As a dedicated boardroom space within a professional hotel, it functions independently from the hotel's larger, more open event areas, helping to maintain discretion. Organisers with specific confidentiality requirements should discuss any additional needs — such as restricted access or non-disclosure arrangements — with the hotel's events team.

Enquiries for The Den Board Room at Hotel Polo Towers can be directed to the hotel's reservations or events team via the official website at hotelpolotowers.com. Providing details such as the preferred date, expected number of attendees, event type, and any specific requirements will help the team prepare an accurate proposal. Early enquiry is recommended, particularly for peak seasons and during major events in Shillong.

Given Hotel Polo Towers' location in Police Bazar — close to Shillong's government offices and civic institutions — The Den Board Room is a practical choice for delegations or official working groups requiring a professional meeting space in the city. The combination of a central address, private boardroom format, and full hotel support services makes it a convenient base for official visits to the Meghalaya capital. Specific requirements for official or government delegations should be communicated to the hotel's events team in advance.

Cancellation terms for event space bookings at Hotel Polo Towers are subject to the hotel's standard events and reservations policy, which may vary depending on the booking size, date, and lead time. Clients are advised to review the specific terms provided at the time of confirmation and to raise any questions with the events team before signing a contract. The hotel's team can walk through applicable conditions when putting together a booking proposal.