The Oak Room 1

The property features multiple event spaces including a primary banquet hall, a dedicated conference room, and an outdoor lawn area suited for cocktail receptions and gala dinners. Each space supports different seating configurations including theatre, classroom, and banquet layouts. Spalba's listing page provides a detailed breakdown of each venue space and its individual capacity.

The outdoor lawn at Welcomhotel Shimla is available for events during favourable weather months, typically from late spring through early autumn. Himalayan weather conditions, including heavy snowfall and monsoon rain, may affect outdoor event feasibility during winter and mid-monsoon periods. Event planners are advised to discuss weather contingency arrangements and indoor backup options at the time of enquiry.

As an ITC Hotels brand property, Welcomhotel Shimla operates with an in-house catering team offering multi-cuisine menus covering Indian, Continental, and regional Himachali cuisine. The kitchen can accommodate Jain and vegetarian-specific menus on request. For corporate hospitality and wedding catering at hill station venues in Shimla, planners can confirm menu customisation and alcohol licensing terms directly through the Spalba enquiry channel.

Welcomhotel Shimla has an in-house events and décor coordination team that manages event styling for weddings, social celebrations, and corporate functions. External decorators and florists may be permitted subject to the property's vendor policy and prior approval. Planners should clarify vendor permissions and any associated fees during the site inspection or initial booking discussion facilitated through Spalba.

The conference and banquet facilities at Welcomhotel Shimla are equipped with audio-visual support including projectors, public address systems, and screen setups standard to ITC Hotels brand properties. High-speed internet access is available across the venue for delegate use. Planners requiring specialised AV setups such as LED walls or live-streaming rigs should confirm technical specifications and third-party AV vendor policies via Spalba before finalising the event.

Welcomhotel Shimla is located in Mashobra, approximately 13 kilometres from Shimla city centre. Shimla Airport at Jubbarhatti is roughly 30 kilometres from the property, while Shimla Railway Station on the UNESCO-listed Kalka-Shimla narrow-gauge line is about 15 kilometres away. For outstation delegates travelling to this Mashobra hill retreat event venue, the Spalba listing includes location details to assist with guest logistics planning.

Welcomhotel Shimla offers on-site parking for guests and event attendees within its hill property grounds. Valet parking assistance is typically available for larger functions. Given the mountain terrain and narrow approach roads in Mashobra, planners coordinating large-scale events are encouraged to discuss vehicular access, coach parking, and guest transfer arrangements with the venue team prior to the event date.

Welcomhotel Shimla, as part of the ITC Hotels portfolio, maintains accessibility standards aligned with the brand's commitment to inclusive hospitality. The property is set across a hillside terrain in Mashobra, which may present natural gradient challenges. Planners with accessibility requirements for differently-abled guests or delegates should directly discuss specific accommodation needs, ramp availability, and lift access with the property team through Spalba.

For destination weddings and large corporate retreats at this hill station hotel event venue, bookings are recommended at least six to twelve months in advance, particularly for peak season between April to June and September to November. Smaller corporate meetings and off-season events may have greater near-term availability. Planners can check live date availability and send a booking enquiry directly through Welcomhotel Shimla's Spalba listing page.

Once an enquiry is submitted through the Spalba listing for Welcomhotel Shimla, the venue's sales and events team is notified and typically responds with a detailed proposal covering space options, menu packages, accommodation rates, and event-day logistics. Spalba's platform allows planners to compare responses, manage communications, and track proposal status from a single dashboard without switching between multiple channels.

Cancellation and rescheduling policies at Welcomhotel Shimla are governed by the terms outlined in the venue's event contract, which typically includes tiered cancellation charges based on proximity to the event date. Specific policy terms, deposit amounts, and force majeure clauses are confirmed at the time of formal booking. Planners are advised to review all contractual terms thoroughly before signing, with support available through Spalba's enquiry process.

Welcomhotel Shimla offers a combination of luxury accommodation, multi-space event infrastructure, and a scenic Mashobra setting that suits multi-function destination weddings including mehendi, sangeet, and reception ceremonies spread across indoor and outdoor spaces. As an ITC Hotels brand destination wedding property near Shimla, it provides branded service standards and dedicated event coordination. Spalba's listing includes enquiry tools and a virtual walkthrough to assist early-stage wedding planning.

The property is equipped to support multi-day MICE events combining conference sessions, team-building activities, and leisure programming within its Mashobra resort setting. In-house accommodation allows delegates to stay on-site across the event duration, reducing logistics complexity. Corporate planners can request MICE-specific packages covering room blocks, conference hall hire, F&B, and recreational programming through the dedicated Spalba enquiry workflow.

Welcomhotel Shimla, operating under the ITC Hotels brand, provides GST-registered tax invoices for all corporate event and accommodation bookings, enabling companies to claim eligible input tax credit. Planners should share their organisation's GST registration number and billing details at the time of booking confirmation. Any specific corporate billing or purchase order requirements can be coordinated through the venue's sales team via the Spalba platform.