The Oak Room 2

The hotel is located in Mashobra, Himachal Pradesh, a short drive from central Shimla along a hill road. Guests travelling from Shimla's bus stand or taxi stand can hire a local cab for the journey. It is advisable to confirm exact transfer timings and arrangements directly with the hotel, as road conditions in the hills can vary by season.

Delegates from Delhi can fly into Shimla Airport at Jubbarhatti, take the UNESCO-listed narrow-gauge Kalka–Shimla Railway, or travel by road via Chandigarh. From Shimla, the Mashobra location of Welcomhotel Shimla is reachable by road. The hotel's events team can advise on preferred transfer options and timings when planning delegate arrivals.

Specific capacity figures for The Oak Room 2 depend on the seating configuration — theatre, classroom, boardroom, or banquet style — and should be confirmed directly with the events team at Welcomhotel Shimla. The space is designed for smaller, more intimate gatherings rather than large-scale banquets, making it a considered choice for focused sessions.

Yes, the space is particularly well suited for multi-day offsites and leadership retreats. Delegates can use The Oak Room 2 for working sessions while drawing on Welcomhotel Shimla's accommodation and dining facilities for the rest of their programme. This self-contained arrangement reduces logistics in a hill-station setting where road travel can be time-sensitive.

Welcomhotel Shimla is an ITC Hotels property with established food and beverage operations. In-house catering is expected to be available for events held in The Oak Room 2, with menu options coordinated through the hotel's events team. Exact menus, dietary accommodation, and catering packages should be discussed directly with the banqueting or events department.

For current AV and technical specifications — including projector, screen, microphone, and connectivity options — prospective bookers should contact the events team at Welcomhotel Shimla directly. Setup requirements and any third-party AV needs can typically be discussed during the planning stage.

Policy on external vendors, including decorators, florists, and entertainment providers, varies by property. It is recommended to raise this with Welcomhotel Shimla's events team early in the planning process so they can advise on what is permitted and what the hotel can arrange in-house.

Welcomhotel Shimla is a full-service hotel, so guest rooms are available on-site for delegates attending events in The Oak Room 2. Booking rooms alongside an event space can simplify logistics significantly, particularly for multi-day retreats in a hill-station setting. Room availability and group-rate arrangements should be confirmed with the reservations team.

Yes, Mashobra is notably greener and less commercially dense than central Shimla, which makes it a more restful setting for events that benefit from focus and concentration. The forested surroundings of Welcomhotel Shimla contribute to an atmosphere that delegates often find more conducive to productive discussion than an urban venue.

As a hotel property in Mashobra, Welcomhotel Shimla is expected to have parking facilities for guests and event attendees. Specific parking arrangements, including capacity and any valet services, should be verified with the hotel directly before the event date.

Enquiries about availability, pricing, and event packages for The Oak Room 2 can be directed to the events or sales team at Welcomhotel Shimla. ITC Hotels properties typically provide customised proposals based on the event format, expected attendance, catering requirements, and dates. Reaching out via the official ITC Hotels website or by contacting the property directly is the recommended starting point.

Welcomhotel Shimla's setting in the oak-forested hills of Mashobra suggests there may be outdoor areas that can be used for breakout sessions, team activities, or networking. Details about outdoor event areas and their availability should be confirmed with the hotel's events team, as availability and suitability will depend on the season and weather conditions.

Cancellation and booking terms for event spaces at Welcomhotel Shimla are set by the hotel and will be outlined in any formal event contract. Prospective bookers are advised to ask for the full terms in writing at the time of enquiry so they can factor them into their planning. Policies may vary depending on the event size, advance notice, and dates.

Accessibility features for The Oak Room 2 should be confirmed directly with Welcomhotel Shimla's events or guest services team. When making an enquiry, it is advisable to share specific accessibility requirements in advance so the team can advise on access arrangements and any support the property can provide.