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The property features a primary ballroom suitable for large banquets and conferences, supported by smaller meeting rooms and pre-function areas. Each space can be configured in theatre, classroom, U-shape, or banquet layouts, giving planners the flexibility to match the room to the event format. Detailed floor plans and PAX figures for each named space are available on the Spalba listing for this property.

The hotel includes outdoor spaces that can be used for cocktail receptions and pre-event gatherings, complementing the indoor banquet and conference areas. Availability of outdoor setups is subject to seasonal weather conditions in Pune. Planners should confirm current outdoor capacity and setup options directly through the Spalba enquiry panel for the Vivanta Pune Hinjawadi listing.

As a Taj Hotels property, Vivanta Pune Hinjawadi provides in-house catering services for all events, covering multi-cuisine menus including Indian, Continental, and Asian options. The culinary team can accommodate Jain, vegetarian, and dietary-specific menus on request. Alcohol service is available subject to applicable Maharashtra excise regulations. This integrated food and beverage service for corporate events and weddings ensures consistent quality under a single-vendor model.

The hotel's event spaces are equipped with professional audio-visual systems including projectors, screens, PA systems, and high-speed Wi-Fi connectivity suited for corporate conferences and MICE events. A dedicated in-house technical support team is available to assist with setup and live event management. Planners requiring specialised AV builds such as LED walls or hybrid streaming setups can discuss external vendor integration with the events team.

Vivanta Pune Hinjawadi offers a range of rooms and suites for outstation delegates and event guests, with accommodation available under group booking blocks for conferences and weddings. Standard check-in is at noon and check-out at noon, with early check-in or late check-out available on request subject to availability. Group room block requirements can be submitted directly via the Spalba enquiry form on the property listing.

Vivanta Pune Hinjawadi sits within the Hinjawadi IT hub, making it a strategically located conference hotel near Pune's major technology parks. Pune International Airport is approximately 25 to 30 kilometres from the property, with travel time varying by traffic conditions. The hotel's proximity to Phase 1, 2, and 3 of Rajiv Gandhi Infotech Park makes it a practical venue for corporate events hosted by IT and technology companies operating in the corridor.

The property provides on-site parking facilities for event guests and conference delegates. Valet parking services are available, particularly for weddings and formal corporate functions. Given the volume of traffic in the Hinjawadi IT zone, planners coordinating large-scale events should pre-communicate parking requirements to the hotel's events team to ensure smooth delegate arrival and dispersal logistics.

The hotel is designed to accommodate differently-abled guests, with accessible entrances, lift access to event floors, and facilities compliant with hospitality accessibility standards. Planners with specific accessibility requirements for delegates or guests should flag these at the enquiry stage so the events coordination team can make appropriate arrangements ahead of the event date.

For large MICE bookings and premium hotel event space in Hinjawadi, a booking lead time of three to six months is advisable, particularly for peak corporate conference seasons between September and February and for year-end gatherings. Weddings typically require even greater advance notice given décor, catering, and accommodation coordination timelines. Planners can initiate a confirmed inquiry and check real-time availability directly through the Spalba listing page for this property.

Once an enquiry is submitted via the Spalba listing for Vivanta Pune Hinjawadi, the property's events sales team receives the brief and typically responds with a proposal covering space availability, pricing structure, catering packages, and accommodation block options. Spalba's platform allows planners to manage communication, compare proposals, and progress to booking confirmation, reducing the back-and-forth typically associated with venue procurement.

Cancellation and rescheduling policies for event bookings at Vivanta Pune Hinjawadi are governed by the hotel's standard terms and conditions, which vary based on the booking value, advance notice period, and event type. Specific cancellation clauses, refund timelines, and force majeure provisions should be reviewed in the event agreement. Planners are encouraged to clarify these terms in writing at the proposal stage.

The hotel provides dedicated wedding event coordination as part of its Vivanta by Taj hospitality offering, with an experienced weddings team supporting ceremony, reception, and multi-day celebration formats. In-house décor arrangements are available, and the property also permits empanelled external vendors for specialised décor setups. Couples planning destination or city weddings in Pune's western corridor can explore customised wedding packages through the Spalba listing.

The hotel is equipped to host multi-day MICE conferences, combining event space, guest accommodation, catering, and AV services under one roof. Day delegate packages and residential conference packages are available, typically bundling room hire, meals, and technical support. The Hinjawadi location makes it particularly suited for IT sector summits, product launches, and leadership off-sites. Package details and availability can be requested via Spalba.

As a registered commercial hospitality property operating under the Taj Hotels group, Vivanta Pune Hinjawadi issues GST-compliant tax invoices for all corporate event bookings, enabling companies to claim applicable input tax credits on venue, catering, and accommodation expenditure. Finance and procurement teams should provide their company GSTIN at the booking stage to ensure correct invoice generation from the outset.