Ballroom

Capacity figures for the Ballroom depend on the seating configuration chosen — theatre, banquet, cocktail, or classroom layouts each yield different guest counts. For verified capacity numbers specific to your event format, it is best to contact the Demo Hotel events team directly.

Yes, the Ballroom's formal setting, high ceilings, and structured layout make it a natural choice for wedding receptions and large family celebrations in Gurugram. The hotel's in-house team can coordinate catering, décor, audiovisual production, and related services as part of a consolidated wedding package. Couples are advised to book well in advance, particularly for peak wedding season dates.

As a full-service hotel, Demo Hotel is expected to offer in-house banqueting and catering services for events held in the Ballroom. The specific menus, cuisine options, and whether outside catering vendors are permitted should be confirmed directly with the hotel's food and beverage or events team.

Hotel ballrooms of this type typically include built-in or rentable audiovisual infrastructure such as projection screens, microphones, and sound systems. The exact AV inventory, technical specifications, and whether an on-site technician is provided should be verified with the Demo Hotel events team before finalising your production requirements.

The Ballroom's layout and neutral formal interior are designed to support a range of décor styles, from traditional wedding florals to branded corporate installations. The hotel's events team can advise on in-house décor capabilities and guidelines for third-party decorators. Any restrictions on open flames, hanging fixtures, or outdoor installations should be confirmed in advance.

Demo Hotel is a full-service hotel property, meaning guests attending events in the Ballroom have the option to stay on the premises. This is particularly convenient for wedding guests and out-of-town conference delegates, as it removes the need for coordinating transfers between separate venues. Room block availability and group booking rates should be discussed with the hotel's reservations team.

Sector 61 is connected to central Gurugram, Delhi, and Indira Gandhi International Airport via the Southern Peripheral Road and Golf Course Extension Road corridor, with multiple arterial road options available. The area is also served by Gurugram's Rapid Metro network. Guests travelling by cab or private car will find the location accessible from key Delhi NCR hubs, though travel times will vary depending on traffic conditions.

Hotel properties in Sector 61, Gurugram typically offer on-site parking for guests attending events. The exact parking capacity, whether valet service is available, and any charges associated with event-day parking should be confirmed with the hotel directly to ensure adequate arrangements for your expected guest count.

Prospective event hosts can reach out to the Demo Hotel events or banqueting team to request availability for specific dates and receive a customised quote based on their event format, guest count, and service requirements. Spalba's platform also supports direct enquiry submission to the property. Early engagement is recommended, as the Ballroom may book out quickly during peak corporate and wedding seasons.

Hotel properties are generally expected to meet accessibility standards, including step-free access and lifts for guests with mobility requirements. The specific accessibility features of the Ballroom and the hotel's common areas should be confirmed with the Demo Hotel team prior to the event to ensure all guests can be comfortably accommodated.

The Ballroom's formal layout and hotel infrastructure make it a practical setting for conferences, leadership summits, and AGMs, which are among the event types it is noted as suiting. The hotel can support conference-format requirements including breakout space, business centre facilities, and on-site accommodation for multi-day programmes. Specific technical and logistical requirements for large corporate events should be discussed with the events team early in the planning process.

Many hotel ballrooms are complemented by pre-function lobbies or adjacent meeting rooms that can serve as breakout spaces, registration areas, or cocktail reception zones. Whether Demo Hotel's Ballroom benefits from such ancillary spaces, and their respective capacities, should be confirmed with the property directly.

Setup and access timelines for the Ballroom — including when vendors such as decorators, AV crews, and caterers can begin their work — are typically agreed upon as part of the event contract. Hosts planning elaborate setups for weddings or large corporate productions should discuss access windows and any overnight setup requirements with the hotel's events team at the time of booking.

Cancellation and rescheduling terms for event spaces at Demo Hotel will be outlined in the booking agreement, and these can vary based on lead time, the value of the booking, and the specific dates involved. It is important to review the cancellation clauses carefully before signing and to ask the events team about any flexibility provisions relevant to your event.