Vihara

The hotel offers several event spaces including a grand ballroom and smaller meeting rooms suited for 20 to 800 guests across theatre, banquet, U-shape, and classroom setups. The variety of room sizes allows planners to host concurrent breakout sessions alongside plenary conferences. Visit the Spalba property page for a detailed breakdown of each space's individual seating configurations and dimensions.

The property features outdoor event areas that can be used for cocktail receptions, pre-function gatherings, and social evenings. Availability of outdoor spaces for specific event formats depends on season and booking schedule. Event planners coordinating monsoon-season or summer programmes should confirm weather contingency arrangements directly through the hotel's events team via the Spalba enquiry feature.

As a full-service hotel event venue in Pune, the property operates an in-house catering team covering multi-cuisine menus including Indian, Continental, and Asian options, with dedicated Jain and vegetarian meal configurations available on request. In-house AV infrastructure includes projectors, PA systems, LED screens, and technical support staff. External catering vendors are generally not permitted, ensuring quality consistency across all events.

The hotel works with an approved vendor network for event décor, and planners may also engage the hotel's in-house events team for floral and thematic arrangements. External decorators from outside the empanelled list are subject to hotel approval and may require a refundable deposit. Confirming the décor policy well in advance is recommended, particularly for weddings and themed corporate galas.

DoubleTree by Hilton Hotel Pune - Chinchwad offers a substantial inventory of guest rooms and suites, providing convenient on-site accommodation for corporate delegates, wedding guests, and outstation attendees. Hilton Honors members benefit from loyalty programme perks during their stay. Group room block rates for event-linked bookings can be negotiated through the hotel's events sales team, with enquiries initiated via Spalba.

Located in Chinchwad, a well-connected industrial and residential hub in the Pimpri-Chinchwad township, the hotel is approximately 20 to 25 kilometres from Pune International Airport and roughly 18 to 22 kilometres from Pune Railway Station, with travel times varying by traffic. The PCMC Metro corridor provides additional public transit access for delegates commuting from central Pune or Hinjewadi.

The hotel provides on-site parking with valet service available for event guests. The parking capacity supports large-format events, though planners coordinating gatherings above 500 guests are advised to discuss overflow parking arrangements with the hotel's events team in advance. Confirming parking allocation at the time of venue booking ensures a smooth arrival experience for all attendees.

The property is designed to accommodate differently-abled guests, with lift access to event floors, step-free entry points, and accessible restroom facilities. Event planners with specific accessibility requirements for attendees or speakers are encouraged to notify the hotel's events coordinator at the time of booking so that tailored arrangements can be made well ahead of the event date.

For large-scale conferences and MICE bookings at this Pune hotel event venue, a booking lead time of three to six months is recommended, particularly for Q4 and the October-to-March wedding season when demand across Pune's premium hotel circuit peaks. Sending an enquiry through Spalba allows planners to check real-time availability and receive a tailored proposal from the hotel's dedicated events sales team promptly.

Planners can submit a direct event enquiry through the Spalba property listing, specifying event type, date, expected guest count, and preferred setup. The hotel's events team responds with a customised proposal covering space options, catering packages, and room block rates. Spalba also provides a virtual walkthrough and floor plan access on the listing page, enabling remote shortlisting before a site visit.

Cancellation and rescheduling terms are governed by the hotel's standard event contract and vary based on the notice period, booking value, and event date proximity. Policies typically include a tiered cancellation fee structure. Planners are strongly advised to review contract terms in detail with the hotel's sales team before signing, and to clarify force majeure provisions for large multi-day events.

As a sought-after hotel wedding venue in Pune's Chinchwad corridor, the property offers dedicated wedding planning support through an assigned events coordinator, multi-function space for ceremonies, receptions, and post-wedding brunches, and curated food and beverage menus for large guest counts. Bridal suite availability and wedding-night room enhancements can be confirmed directly with the hotel team through the Spalba enquiry channel.

The hotel is well-suited to multi-day MICE events, offering configurable breakout rooms alongside a primary conference hall, high-speed Wi-Fi throughout event spaces, AV and technical crew support, and business centre facilities. Delegate accommodation packages combining room blocks with conference room rentals are available. Corporate planners can request a comprehensive MICE proposal by submitting an event enquiry through the Spalba listing page.

Being a Hilton-branded property, the hotel issues fully GST-compliant tax invoices for all corporate event expenditures, including venue rental, catering, accommodation, and ancillary services. Procurement and finance teams requiring GSTIN registration details, HSN codes, or consolidated billing across multi-day events should coordinate with the hotel's accounts and events sales team at the contracting stage to avoid post-event documentation delays.