BoardRoom

The exact seating capacity of the BoardRoom has not been publicly confirmed on the official website. Prospective bookers are encouraged to contact the Rhythm Gurugram events team directly for the precise capacity figure relevant to their meeting format.

The BoardRoom is equipped with presentation-ready audio-visual technology to support corporate meetings and client presentations. The hotel's events team can assist with setup and technical support. Specific equipment details — such as screen size, projector or display type, and conferencing hardware — are best confirmed with the property directly when enquiring.

Reliable high-speed Wi-Fi is available within the BoardRoom to support both in-person and hybrid meeting formats. Guests with specific bandwidth or network security requirements for corporate use should discuss these needs with the hotel team ahead of the booking.

Rhythm Gurugram is a full-service hotel, and its food-and-beverage team can arrange tea, coffee, refreshment breaks, and working lunches to fit a meeting's schedule. Catering packages and menu options can be customised based on the group's duration, dietary requirements, and preferences, and should be discussed when confirming the booking.

As a hotel property, Rhythm Gurugram offers on-site guest rooms for participants who need to stay overnight, making the BoardRoom a practical choice for multi-day corporate programmes. Organisers can coordinate room blocks or individual reservations alongside the meeting booking through the hotel's reservations team.

Rhythm Gurugram is located in Sector 68, along the Southern Peripheral Road corridor in New Gurugram, Haryana. The area is accessible by road via NH-48 and the Southern Peripheral Road network, connecting it to major Gurugram business districts and the broader Delhi NCR region. Attendees travelling from Indira Gandhi International Airport or hubs like Cyber City can reach the hotel by road without navigating the most congested parts of the city.

On-site parking is available at Rhythm Gurugram, which is a practical benefit for delegates who prefer to drive to the meeting. For details on parking capacity, valet availability, or any associated charges, it is advisable to check with the hotel when making the booking.

The BoardRoom's AV infrastructure and high-speed Wi-Fi connectivity are intended to support hybrid meeting formats where some participants join remotely. Organisers requiring specific video-conferencing platforms, external cameras, or audio equipment should specify these needs in advance so the hotel team can prepare accordingly.

Stationery, notepads, and writing essentials are typically provided as part of the BoardRoom meeting setup at Rhythm Gurugram. If a meeting requires additional printed materials, branded stationery, or specific supplies, these should be communicated to the events team before the session.

Rhythm Gurugram is situated in Sector 68, New Gurugram, which is positioned away from the denser commercial zones such as Cyber City and Golf Course Road but remains connected to them via the Southern Peripheral Road. Actual travel times will vary depending on traffic conditions; organisers should factor this in when planning arrival times for attendees coming from those corridors.

To receive a quote or check availability, event organisers should contact the Rhythm Gurugram events or reservations team directly through the official website at rhythmhospitality.com or by phone. Pricing for the BoardRoom will depend on factors such as the duration of the booking, the number of attendees, and any catering or AV services included.

Cancellation and rescheduling terms are subject to the hotel's event booking conditions, which can vary based on the booking size and lead time. Organisers are advised to review the policy carefully with the events team at the time of confirmation and to clarify any deposit or notice-period requirements.

Whether outside vendors or self-supplied equipment are permitted in the BoardRoom is a detail that should be confirmed with the Rhythm Gurugram events team, as hotel policies on this vary. It is worth discussing this early in the planning process if a corporate client has a preferred AV or technology vendor.

As a dedicated, enclosed meeting room within a hotel, the BoardRoom offers a private setting that is well-suited for confidential discussions, client negotiations, or sensitive strategy sessions. For any specific requirements around soundproofing, restricted floor access, or NDAs related to event staff, these should be raised directly with the hotel's events and security team.