Kaveri

The primary ballroom at Trident Gurgaon is the Grand Ballroom, which seats up to 600 guests in a banquet layout. The Jasmine and Iris meeting rooms accommodate smaller groups ranging from 20 to 80 delegates each in boardroom or classroom formats. The pre-function lobby adjacent to the ballroom is frequently used for cocktail receptions and exhibition setups.

Trident Gurgaon features a landscaped outdoor lawn area that is suitable for cocktail evenings, sundowners, and pre-wedding functions. The outdoor space complements the indoor Grand Ballroom for multi-segment events. Weather contingency plans and marquee arrangements can be discussed during the site inspection process, which can be initiated directly through the Spalba enquiry form.

Trident Gurgaon operates an in-house catering team managing all food and beverage services for hotel banquet events. The culinary team offers multi-cuisine menus spanning Indian regional, continental, and Asian formats, with dedicated Jain and vegetarian menu options available on request. Alcohol service is permitted under the hotel's licensed bar operations, and customised tasting sessions can be arranged for wedding clients.

The banquet spaces at Trident Gurgaon are equipped with professional audio-visual systems including PA systems, projectors, and projection screens. High-speed Wi-Fi connectivity is available across all event floors and meeting rooms. The property's in-house technical team supports setup and live management. For larger LED wall installations or specialised staging, the hotel coordinates with approved external AV vendors.

Trident Gurgaon is a full-service five-star hotel with 136 guest rooms and suites. Room categories include Deluxe, Club, and Suite tiers. For events with outstation attendees or multi-day conferences, the property offers negotiated room block rates. Check-in time is 14:00 and check-out is 12:00 noon, with early check-in and late check-out subject to availability.

Trident Gurgaon in Udyog Vihar Phase V sits approximately 8 to 10 kilometres from Indira Gandhi International Airport, making it a strong choice for MICE events and corporate conferences with international delegates. Cyber City and DLF Cyber Hub are within 3 to 4 kilometres, and NH-48 provides direct highway access, reducing transfer times for guests travelling from central Delhi.

The nearest metro connectivity is via the Rapid Metro Gurgaon network, with Sector 42-43 and Phase V stations accessible within a short road transfer. The Delhi Metro Yellow Line connects at HUDA City Centre, approximately 6 kilometres away. The hotel's concierge team assists guests with transport coordination, and the Spalba listing provides precise location and navigation details.

Trident Gurgaon provides dedicated on-site parking with valet service available for event guests. The hotel's basement and surface parking areas accommodate a significant number of vehicles, making it practical for large wedding receptions and corporate galas. Delegates attending day conferences can also avail self-parking. Specific parking capacity details can be confirmed during the enquiry stage on Spalba.

For corporate banquets and MICE bookings at Trident Gurgaon, advance booking of two to four months is generally recommended during peak season from October to March. Wedding bookings typically require six to twelve months of lead time given high demand across Gurugram hotel venues. Submitting an enquiry through Spalba connects planners directly to the property's events team, who provide availability, pricing, and a detailed proposal.

Trident Gurgaon works with a set of empanelled décor vendors familiar with the property's spatial requirements and floor load specifications. External decorators may be permitted subject to prior approval by the events management team. The hotel's banquet coordinator facilitates vendor approvals, and planners are advised to confirm décor permissions and installation timelines during contract discussions initiated through the Spalba platform.

Cancellation and rescheduling terms at Trident Gurgaon are governed by the signed banquet agreement and vary based on the event type, booking value, and the notice period given before the event date. Advance deposits are generally non-refundable within a specified window. Planners are strongly advised to review the full policy with the hotel's events team before signing the agreement, details of which can be requested via Spalba.

Trident Gurgaon supports multi-function wedding celebrations spanning mehendi, sangeet, wedding ceremony, and reception across its indoor and outdoor spaces. A dedicated wedding coordinator is assigned to manage vendor timelines, catering coordination, and on-day logistics. The property's five-star positioning in Gurugram makes it a preferred choice for destination weddings with outstation family groups requiring on-site accommodation and hospitality.

Trident Gurgaon offers structured MICE packages that bundle venue rental, audio-visual equipment, delegate dining, and accommodation for multi-day conferences. The property's proximity to Cyber City and multinational corporate offices in Udyog Vihar makes it a natural fit for annual general meetings, product launches, and leadership conclaves. GST-compliant invoicing is available, and corporate accounts can be established for recurring bookings.

Trident Gurgaon's suite inventory includes rooms suitable for bridal preparation, providing the privacy and space required for hair, makeup, and dressing. The hotel can designate a suite adjacent to the event floor for the bridal party on the wedding day. Specific suite allocation for bridal use should be confirmed during the booking process, and availability can be checked by raising an enquiry on Spalba.