Game Plan

The hotel features a main pillarless ballroom alongside dedicated breakout meeting rooms suited for conferences, product launches, and executive off-sites. Each space supports theatre, classroom, and boardroom configurations. The ballroom's pillarless design allows unobstructed sightlines, a feature planners frequently cite when evaluating mid-to-large conference formats in Sholinganallur. Verified floor plan details are viewable on the Spalba listing page.

The property includes an outdoor event area suitable for sundowner cocktail receptions and pre-wedding functions. Given Chennai's tropical climate, the hotel advises planners to schedule outdoor functions between November and February for optimal weather conditions. A marquee or canopy arrangement can be coordinated for additional coverage. Confirm outdoor space availability and capacity directly through the Spalba enquiry form.

The hotel operates a full in-house catering team as part of the Taj Hotels hospitality framework, covering multi-cuisine menus that include South Indian, North Indian, Continental, and Asian fare. Vegetarian-only and Jain meal configurations are available on request. For corporate MICE catering in Chennai, customised menus aligned to event budgets can be arranged. Reach out via Spalba to request a sample banquet menu.

The ballroom and meeting rooms are equipped with integrated audio-visual systems including LED screens, projectors, PA systems, and high-speed Wi-Fi connectivity throughout the event floors. A dedicated in-house AV and technical support team is available on event days. Planners hosting hybrid conferences or live-streamed product launches at this property should confirm bandwidth requirements during the pre-event planning call coordinated through Spalba.

Vivanta Chennai IT Expressway offers 134 rooms and suites, providing on-site accommodation for outstation delegates attending multi-day conferences or wedding guests travelling from other cities. Room block bookings for event groups can be negotiated directly with the hotel's events team. Corporate rates and complimentary room allocations tied to banquet spend are subject to availability and can be discussed after submitting an enquiry on Spalba.

The property is located on the Old Mahabalipuram Road in Sholinganallur, approximately 18 to 22 kilometres from Chennai International Airport depending on traffic and the specific route taken. For event planners scouting a hotel event venue near Chennai's IT corridor with manageable airport access, this location is regularly chosen by technology sector companies whose guests arrive via the airport. Pre-arranged airport transfers can be organised through the hotel.

The hotel is located along OMR, and the nearest Chennai Metro stations on the extended Phase 2 network are under development in this corridor. Currently, road access via OMR is the primary route for guests. Taxi and app-based cab services operate with strong availability along this stretch. Planners coordinating large delegate movements should arrange shuttle transfers and can request logistics support details through the Spalba listing.

The hotel provides on-site parking with valet service available for event guests. For large banquet gatherings exceeding 300 guests, the events team can coordinate overflow parking arrangements in consultation with the property management. Planners should communicate expected vehicle count during the site inspection phase. Accessibility ramps and designated differently-abled parking bays are present in line with Taj group property standards.

Peak wedding season in Chennai, running from October through February, sees high demand at premium OMR hotels. Planners are advised to secure dates at least six to nine months in advance for weddings and three to four months ahead for large corporate conferences. Tentative holds may be available for shorter windows subject to availability. Submit an enquiry through Spalba to check date availability and initiate a proposal.

Once an enquiry is submitted on the Spalba listing, the platform routes it directly to the hotel's designated events sales contact. Planners can expect an initial response with a proposal or availability confirmation typically within one to two business days. Spalba's enquiry dashboard allows planners to track response status, compare proposals, and communicate with the venue team in one place without needing separate email threads.

Minimum banquet spend thresholds vary by event type, day of the week, and season. Corporate day conferences on weekdays and weekend wedding functions are typically governed by different minimum guarantees. Specific figures are shared as part of the hotel's formal proposal. Planners should provide guest count, preferred date, and meal format details when submitting their Spalba enquiry to receive an accurate minimum spend outline.

As a Taj group property, Vivanta Chennai IT Expressway provides access to a dedicated wedding events manager who coordinates across catering, decor logistics, accommodation blocks, and function scheduling for multi-day wedding ceremonies. Luxury wedding venue services on OMR Chennai at this property include coordination for mehendi, sangeet, reception, and post-wedding brunch functions. Decor vendor empanelment and external vendor policies can be clarified through the Spalba enquiry channel.

The hotel supports multi-day MICE programmes combining conference hall access, accommodation blocks, team-building activity coordination, and all-day catering packages. Day-delegate and full-delegate rate structures are available, typically bundling room hire, AV, and two or three meal breaks. Technology companies along the OMR belt frequently use this property for annual off-sites and leadership summits. Detailed package breakdowns are shared upon enquiry submission through Spalba.

Being a Taj Hotels group property, Vivanta Chennai IT Expressway issues fully GST-compliant tax invoices for all banquet and accommodation services, with GSTIN details included for input tax credit claims. Corporate clients booking under a company name should provide their organisation's GSTIN at the time of booking confirmation. The events billing team can issue proforma invoices in advance for internal approval processes. Confirm billing requirements when responding to the Spalba-facilitated proposal.