The Grand Ballroom

The hotel hosts a broad range of events including destination weddings, pre-wedding functions such as mehendi and sangeet ceremonies, corporate conferences, MICE gatherings, social celebrations, and product launches. Its location in Umarda, away from Udaipur city traffic, makes it a preferred choice for multi-day events where guests stay on-site throughout the programme.

The property features outdoor areas suited for open-air functions including lawn setups, which are popular for wedding ceremonies and cocktail evenings in Udaipur's favourable winter climate. Planners should confirm seasonal availability and weather-contingency arrangements directly with the venue team. Spalba's listing for Esentia includes enquiry tools to raise these specifics with the property in one step.

Esentia Luxury Hotel Udaipur provides in-house catering services covering multi-cuisine menus that can be tailored to event requirements. The kitchen accommodates vegetarian, Jain, and customised dietary preferences. For destination wedding hospitality in Rajasthan, the team can curate traditional Rajasthani cuisine alongside continental and Indian spreads. Alcohol policy and bar packages can be confirmed at the time of enquiry through Spalba.

The hotel is equipped with audio-visual support including projection systems, PA setups, and screen arrangements suitable for corporate presentations and conference formats. High-speed Wi-Fi connectivity is available across event areas. Planners organising MICE events or product launches should request a detailed technical specification sheet via the Spalba enquiry form to confirm exact AV configurations for their event.

Esentia Luxury Hotel Udaipur offers on-site accommodation for event delegates and wedding guests, making it suitable for multi-day destination events. The property includes rooms and suites across various categories. Exact room inventory, suite availability, and group-booking rates for event-linked accommodation can be confirmed by sending an enquiry directly through the Spalba property listing page.

Esentia Luxury Hotel Udaipur is located in Umarda, which places it in close proximity to Udaipur's Maharana Pratap Airport — one of the most convenient access points for outstation wedding guests and corporate delegates flying in from major Indian cities. This makes it a practical luxury hotel for events choice for destination event planners managing large groups arriving by air. Transfer arrangements should be confirmed with the hotel directly.

The Umarda locality where the property sits is connected to Udaipur city by road, and the hotel can be reached via private cab or hotel transfers. Planners coordinating guest logistics for weddings or corporate off-sites should factor in travel time from the railway station and city hotels. The Spalba listing provides location details to help planners brief their guests accurately.

The property provides parking facilities for guests attending events, which is an important consideration for large weddings and corporate functions drawing attendees who drive in from Udaipur city. Valet service availability and total parking capacity should be confirmed directly with the venue team. Planners can raise this query through the Spalba enquiry interface for a prompt response from the property.

For destination wedding venue booking in Udaipur, early reservation is strongly recommended — particularly for the peak winter season between October and February, when demand across Udaipur properties is at its highest. Corporate and MICE bookings are more flexible but still benefit from advance planning. Submitting an enquiry through Spalba connects planners with the Esentia team quickly to check preferred date availability.

Planners can initiate a booking enquiry by visiting the Esentia Luxury Hotel Udaipur listing on spalba.com and submitting a detailed event brief including the date, guest count, event type, and accommodation requirements. The Spalba platform routes the enquiry directly to the property's events team, enabling faster proposal turnaround compared to cold outreach. Virtual walkthrough tools on Spalba also help planners assess spaces remotely before a site visit.

Minimum booking values and event package structures vary based on guest count, event type, and season. The hotel typically works with banquet packages that bundle venue, catering, and accommodation for destination events. Planners should request a detailed proposal through Spalba to receive pricing applicable to their specific event format, date, and headcount without committing to any obligation upfront.

The hotel supports wedding events with on-site coordination assistance, helping couples and their planners manage function-day logistics within the property. For a Rajasthan destination wedding hotel experience, the team can guide décor setup timelines, catering schedules, and guest movement across spaces. Planners requiring a dedicated external wedding planner can typically bring their own coordinator, subject to confirmation with the hotel.

Esentia Luxury Hotel Udaipur, as a registered hospitality business, is structured to issue GST-compliant tax invoices for corporate event bookings, which is essential for companies claiming input tax credit on MICE and conference expenditure. Finance and procurement teams should confirm the property's GST registration number and invoicing format at the proposal stage. This can be requested as part of the Spalba enquiry process.

The property allows event-specific décor customisation, and planners can coordinate with the in-house team or bring empanelled external vendors for floral, thematic, and stage décor depending on the event type and scale. This flexibility is particularly valued for destination weddings where couples seek distinctive setups. Specific vendor policies and installation timelines should be discussed with the property during the planning stage via Spalba.