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The property offers a combination of indoor banquet halls and open outdoor spaces, giving planners flexibility for weddings, receptions, and multi-session corporate events. Each space supports different setup configurations. For verified names, individual capacities, and dimensions of each event space, planners can access the Spalba listing for Velvet Clarks Exotica Zirakpur and raise a direct enquiry.

The property includes outdoor event areas suitable for pre-wedding functions, cocktail evenings, and open-air receptions that are popular for destination-style weddings near Chandigarh. Availability of outdoor spaces is subject to season and prior booking. Planners can confirm current outdoor capacity and weather contingency options directly through the Spalba enquiry feature on the property listing.

As a full-service hotel venue in the Zirakpur hospitality zone, Velvet Clarks Exotica provides in-house catering covering multi-cuisine menus suited to North Indian weddings, corporate lunches, and social banquets. Vegetarian and Jain menu options are typically available at hotel properties of this category. Planners should confirm per-plate pricing, alcohol service policy, and external caterer permissions through a direct Spalba enquiry.

Corporate event planners can expect standard hotel-grade AV infrastructure including projector systems, PA sound setups, and high-speed Wi-Fi connectivity across event spaces. Support for LED display screens and dedicated technical crew availability should be confirmed for specific events. The Spalba listing for Velvet Clarks Exotica Zirakpur allows planners to submit detailed AV requirement briefs alongside their enquiry.

Velvet Clarks Exotica Zirakpur is a hotel property with on-site accommodation, making it convenient for outstation guests attending multi-day weddings or residential corporate conferences. The availability of rooms and suites on event dates should be confirmed early, particularly during the October-to-March peak wedding and conference season. Block booking options can be discussed through the Spalba direct enquiry channel.

Velvet Clarks Exotica sits in Zirakpur, which is among the closest urban nodes to Chandigarh International Airport, placing the property within a short drive for arriving delegates and wedding guests travelling by air. This proximity makes it a practical choice for MICE groups and destination wedding parties flying into the Chandigarh region. Exact travel time varies by traffic and can be verified via Google Maps.

Hotel properties in Zirakpur along the NH-7 corridor typically offer dedicated surface parking. Valet parking service availability for large banquet events at Velvet Clarks Exotica should be confirmed with the venue team, particularly for high-attendance functions where parking coordination is critical. Planners can include parking queries when submitting an event brief through the Spalba listing.

As a hotel property, Velvet Clarks Exotica is expected to maintain accessibility standards including ramp access and lift connectivity to key event floors. Planners organising events with differently-abled attendees are advised to confirm specific accessibility provisions — including accessible restrooms and ground-floor event space availability — directly with the venue through the Spalba enquiry form to avoid last-minute gaps.

For popular wedding and corporate event dates at hotels in the Zirakpur-Chandigarh region, advance booking of three to six months is strongly recommended, especially for the October-to-February wedding season and year-end conference calendar. Securing a date through an early enquiry on Spalba allows planners to lock availability while budget and vendor finalisation continues in parallel.

Spalba forwards event details directly to the venue's banquet sales team, who typically respond with date availability, package options, and a preliminary quote. The platform's direct enquiry feature eliminates intermediary delays, which is especially useful for planners comparing multiple Chandigarh-region venues simultaneously. Planners can also request a virtual walkthrough or floor plan where those features are active on the listing.

Cancellation and rescheduling terms at hotel venues like Velvet Clarks Exotica are governed by individual booking contracts and vary based on notice period, advance deposit amount, and event date proximity. Planners are advised to obtain written cancellation clauses before signing any agreement. Specific terms should be discussed and confirmed with the venue's sales team during the enquiry stage via Spalba.

Hotel venues under established hospitality brands in the Chandigarh wedding circuit typically assign a dedicated banquet coordinator for weddings, assisting with event timelines, vendor access, and on-day operations. Whether Velvet Clarks Exotica provides a dedicated in-house wedding planner or coordinates with external specialists should be confirmed through a direct conversation initiated via the Spalba property listing enquiry.

The combination of on-site accommodation, multiple event spaces, and in-house catering makes Velvet Clarks Exotica a viable candidate for residential MICE programmes, annual sales conferences, and leadership retreats. Corporate planners should confirm availability of breakout rooms, high-speed internet bandwidth for large groups, and business centre facilities when submitting a detailed event brief through Spalba.

Hotel properties operating under recognised hospitality brands are registered under GST and issue tax-compliant invoices, which is a standard requirement for corporate event bookings processed through company accounts. Planners should confirm the GST registration number and billing name at the time of contract signing. These details can be requested during the initial enquiry stage through the Spalba listing.