Meeting Room

Club Florence is located in Sector 56, Gurugram, Haryana, an area that sits near the Golf Course Road and Sohna Road business corridors. The sector is well connected by road, making it accessible for professionals travelling from other parts of Gurugram or from Delhi via the National Capital Region road network. Guests should confirm the nearest metro station or parking arrangements directly with the hotel before their visit.

Yes, Club Florence is a hotel property, so guest rooms are available on-site for delegates or speakers who need to stay overnight before or after their meeting. This makes it a practical single-venue solution for events that run over multiple hours or extend into the evening. Room availability and rates should be confirmed with the hotel's reservations team when booking.

As part of Club Florence's hotel infrastructure, catering and refreshment arrangements can be coordinated through the property's in-house team, covering everything from tea and coffee breaks to full meal service. This means organisers do not need to engage external caterers for standard meeting requirements. Specific menus, dietary options, and catering packages should be discussed with the events or food and beverage team at the time of booking.

The exact capacity of the Meeting Room has not been independently confirmed and may vary depending on the seating configuration chosen. Prospective clients are encouraged to contact Club Florence's events team directly to discuss the layout that best fits their group size and requirements.

The Meeting Room is set up to support contemporary business presentations, though the specific AV inventory — such as projector type, screen size, microphone systems, or video-conferencing capability — should be verified with the property directly. Organisers with specialist technical requirements are advised to share those needs in advance so the hotel team can confirm compatibility or arrange additional equipment.

Given Club Florence's positioning as a corporate-friendly hotel in Gurugram's active business sector, the Meeting Room may be able to support hybrid or video-conferencing setups, but this has not been independently confirmed. Clients planning a hybrid meeting should check with the hotel about internet bandwidth, connectivity options, and any compatible video-conferencing equipment before finalising the booking.

The Meeting Room's contained format is intentionally suited to focused, smaller-group sessions where a large ballroom or banquet hall setting would feel impractical or impersonal. This makes it particularly effective for confidential discussions, training cohorts, or executive-level meetings. For events that require significantly larger capacities, guests should ask the Club Florence team about alternative spaces at the property.

Sector 56 is a road-accessible area and Club Florence, as a hotel property, is expected to have some parking provision for guests. However, the exact number of parking bays, whether valet service is offered, and any charges involved should be confirmed with the hotel before the event, particularly if a large number of attendees are expected to drive.

Whether Club Florence permits external vendors to set up equipment or services in the Meeting Room is a policy detail that should be confirmed with the hotel's events team. Properties of this type often have preferred vendor lists or specific guidelines around external setups to ensure smooth coordination. It is advisable to raise this question early in the planning process to avoid any last-minute complications.

Bookings for the Meeting Room at Club Florence are handled through the hotel's events or reservations team, reachable via the official website at clubflorence.com. When enquiring, it helps to have your preferred date, expected number of attendees, session duration, and any catering or AV requirements ready. The team can then confirm availability and provide a tailored quote.

Cancellation and rescheduling terms for the Meeting Room are determined by Club Florence's events team at the time of booking and may depend on factors such as notice period and any advance payments made. Clients are advised to review these terms carefully before signing a confirmation agreement. The hotel's events team can walk you through the specific policy applicable to your booking.

Yes, Club Florence's location in Sector 56 places it in close proximity to Gurugram's Golf Course Road and Sohna Road business zones, making it a convenient option for companies and professionals based in those corridors. The relatively short travel distance within southern Gurugram means teams can hold a meeting here without the commute disruption of travelling to a more distant venue. Exact travel times will depend on traffic conditions and the specific office location.

Many hotel meeting rooms of this type can be arranged in multiple configurations to suit different event formats, but the specific layouts available in Club Florence's Meeting Room should be verified with the hotel's events team. Organisers should mention the preferred setup — whether boardroom, classroom, U-shape, or another format — when enquiring, so the team can confirm feasibility and any implications for capacity.

As a hotel property, Club Florence offers guests access to its broader hospitality facilities, which typically include dining and lounge areas that can be used during breaks in a meeting. This is one of the practical advantages the Meeting Room holds over a standalone conference centre. Guests should confirm with the hotel which facilities are accessible to day-use meeting delegates and whether any separate arrangements are needed.