Boardroom

Exact seating capacity for the Boardroom should be confirmed directly with the Hotel DS Clarks Inn Gurgaon events team, as official figures are best obtained from the property. Generally, boardroom-format spaces in full-service hotels of this type are optimised for small to mid-scale executive meetings. Reaching out to the hotel will give you the most accurate number for your planning.

The Boardroom can be booked for half-day, full-day, or multi-day corporate programmes, subject to availability. Multi-day bookings are particularly well supported because delegates can also access the hotel's on-site accommodation and dining, allowing an entire programme to be managed under one roof. The events team can advise on package options when you enquire.

Hotel DS Clarks Inn Gurgaon is a full-service hotel with guest rooms available on-site, which makes it convenient for multi-day programmes where participants need to stay overnight. Coordinating both the meeting space and accommodation through the same property simplifies logistics considerably for event planners. Room availability and group rates should be discussed with the reservations team at the time of booking.

The specific AV and technical setup available in the Boardroom — such as projection screens, displays, microphones, and conferencing systems — should be confirmed with the hotel's events team before finalising your booking. Many full-service hotel boardrooms of this type offer core AV support as part of the package, with additional equipment available on request. It is worth sharing your technical requirements in advance so the team can prepare accordingly.

As a full-service hotel, Hotel DS Clarks Inn Gurgaon provides catering support for events held within the property, including in-room refreshments, working lunches, and beverage service. Specific menu options and catering packages for the Boardroom are best discussed directly with the events or food and beverage team. Arrangements can typically be tailored to the duration and format of your meeting.

The space is set up in a boardroom configuration, with participants seated around a central table facing each other — a layout that encourages direct dialogue and suits executive-level meetings well. Whether alternative arrangements are possible within the room should be verified with the hotel, as the physical dimensions and furniture will determine what reconfigurations are practical. The events team can advise on layout options at the time of enquiry.

The hotel is located in Civil Lines, Gurugram, Haryana — one of the city's established civic areas with good road connectivity to Gurugram's commercial zones and to Delhi via NH-48. Delegates travelling from Indira Gandhi International Airport can reach the property without passing through the more congested parts of the city centre. This location makes it a practical choice for attendees arriving from across the National Capital Region.

Parking availability at Hotel DS Clarks Inn Gurgaon should be confirmed directly with the property, as details on capacity, charges, and any valet service are best obtained from the hotel. If your event involves several delegates driving in, it is advisable to flag this when making your booking so the team can guide you on the best arrangements.

A dedicated boardroom format inherently offers a higher degree of privacy than open conference areas or shared meeting spaces, making it a reasonable choice for sensitive or confidential discussions. The enclosed, single-use nature of the room means your meeting is not overheard by or intermixed with other events happening in the hotel simultaneously. For additional requirements such as NDAs with hotel staff or special access controls, it is worth discussing your needs with the events team in advance.

Civil Lines, Gurugram provides relatively straightforward access to the city's key commercial districts and institutional areas, reducing travel time for locally based delegates. Its position also offers connectivity to Delhi via major arterial roads, making it accessible for participants coming from the broader NCR. This means organizers can expect a manageable commute for most corporate attendees without the need for complex travel logistics.

Whether the Boardroom is equipped for video conferencing or hybrid meeting formats — with cameras, high-speed internet, and compatible display systems — should be verified with the hotel's events team. Hybrid meetings have become a standard requirement for corporate gatherings, and most full-service hotel meeting rooms now offer some level of support. Sharing your connectivity and AV requirements early will help the team confirm compatibility.

To receive a quote for the Boardroom at Hotel DS Clarks Inn Gurgaon, prospective clients are advised to contact the hotel's events or sales team directly, providing details such as the event date, expected number of participants, duration, and any catering or AV requirements. Pricing will depend on these variables as well as any accommodation or additional services bundled into the arrangement. Booking availability can be checked through the hotel or via the Spalba platform.

Details about natural light, window placement, and ventilation in the Boardroom should be confirmed with the hotel directly, as these features vary between properties and are not always reflected in general listings. If natural light or a view is important to your team's working comfort, it is worth raising this specifically when you speak with the events coordinator. The hotel can describe the room's environment and help you assess whether it suits your preferences.

Hotel DS Clarks Inn Gurgaon's events staff typically assist with room setup, catering coordination, and any in-session service requirements throughout the duration of a booking. The level of on-the-day support — including a dedicated events liaison — is best clarified with the team when finalising your booking, so expectations are aligned in advance. Having a single point of contact at the hotel ensures that any issues arising during the meeting can be resolved quickly.