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The property features the Grand Ballroom as its flagship event space, supported by pre-function areas, a pillarless layout suited to both banquet and theatre setups, and dedicated meeting rooms for breakout sessions. Each space supports a range of configuration formats. The Spalba listing for Hyatt Regency Kolkata includes verified floor plans and seating configurations to help planners shortlist the right space.

The property includes outdoor and open spaces that can be used for cocktail receptions and pre-function gatherings, complementing the indoor ballroom for multi-segment events. Availability and weather-related policies for outdoor setups can be confirmed directly with the venue. Planners can raise specific outdoor event queries through the Spalba enquiry form to receive a tailored response from the property team.

As a full-service luxury hotel for corporate and social events in Kolkata, Hyatt Regency Kolkata operates a fully in-house catering team delivering multi-cuisine menus including Indian, Continental, and Oriental options. The culinary team accommodates Jain, vegetarian, and dietary-specific menus on request. External catering vendors are not permitted, ensuring consistency in food quality and service standards across every event format hosted at the property.

The hotel maintains an empanelled list of décor vendors and also works with an in-house setup team for standard event configurations. External decorators may be permitted subject to prior approval by the events team. Planners arranging weddings or themed corporate events should clarify vendor policies and any applicable vendor fees at the time of booking enquiry to avoid planning conflicts.

The property is equipped with professional audio-visual infrastructure including projectors, PA systems, microphones, and LED display capabilities across its event halls. High-speed Wi-Fi is available in all function areas to support hybrid and live-streamed conferences. A dedicated on-site technical crew assists with setup, testing, and live-event support. Specific technical rider requirements can be submitted through the Spalba enquiry form for venue confirmation.

Hyatt Regency Kolkata is located in Bidhannagar, placing it among the most conveniently located five-star conference hotels near Kolkata Airport, approximately 15 to 20 minutes by road under normal traffic conditions. This proximity makes it a preferred choice for fly-in delegates, outstation wedding guests, and international corporate travellers. Verified distance and transport options are best confirmed with the hotel concierge or through the Spalba property listing.

The City Centre metro station on the East-West Metro Corridor and stations on the North-South line serving the Salt Lake Sector V area provide the nearest metro connectivity to the property. For outstation guests unfamiliar with Kolkata's transit network, the hotel's concierge team can arrange airport transfers and local transport. Spalba's listing page for this property includes a location map for quick reference.

Hyatt Regency Kolkata provides both valet parking and self-parking options for event attendees. The property's parking infrastructure is designed to handle large-format events with multiple simultaneous arrivals. For events exceeding standard parking capacity, the venue management team can assist with overflow parking coordination. Confirming specific parking arrangements in advance is recommended for events with guest lists exceeding 500 attendees.

For luxury hotel event venue bookings in Kolkata during peak seasons such as October through March and December, securing the date at least six to twelve months in advance is strongly advisable, particularly for the Grand Ballroom. Corporate conferences with flexible timing may find availability at shorter notice. Planners can check real-time availability and submit a booking enquiry directly through the Spalba listing for Hyatt Regency Kolkata.

Minimum spend requirements and per-plate pricing at Hyatt Regency Kolkata vary based on event type, day of week, season, and the specific space booked. The hotel operates on a package-based model for weddings and a combination of per-plate and rental arrangements for corporate events. Planners should request a formal proposal through the Spalba enquiry tool to receive pricing specific to their event date and format.

Cancellation and rescheduling terms are governed by the event contract agreed upon at the time of booking. Standard hotel policy typically involves a tiered cancellation fee structure based on proximity to the event date. Force majeure provisions may apply in specific circumstances. Planners are advised to review all contractual terms carefully before signing and to seek clarification from the property's events team on any conditions that remain unclear.

As a preferred five-star wedding venue in Kolkata's Bidhannagar district, Hyatt Regency Kolkata provides a dedicated wedding events coordinator who manages logistics across sangeet, mehendi, wedding ceremony, and reception formats. The team liaises with décor vendors, catering, accommodation, and guest services to ensure a cohesive multi-day experience. Couples can initiate detailed planning conversations through the Spalba direct enquiry feature on the property's listing page.

The property supports full-scale MICE operations including single-day conferences, multi-day retreats, product launches, and annual general meetings. Packages typically bundle hall rental, AV setup, catering, accommodation blocks, and business centre access. Day-delegate and residential delegate rates are available depending on the event format. Corporate bookers can request a detailed MICE proposal by submitting an enquiry through the Spalba listing for Hyatt Regency Kolkata.

As a branded international hotel property, Hyatt Regency Kolkata issues fully GST-compliant tax invoices for all event-related billing, including venue rental, catering, accommodation, and ancillary services. Corporate bookers requiring separate cost-head invoicing or specific billing entity details should communicate these requirements to the hotel's events finance team at the time of contract finalisation to avoid delays in reimbursement processing post-event.