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The property offers a large pillarless Grand Ballroom suitable for high-capacity banquets and conferences, complemented by smaller breakout meeting rooms for pre-function, board meetings, and syndicate sessions. Each space can be configured independently or in combination to accommodate different event formats. Planners can explore verified floor plans and individual PAX figures directly on the Spalba listing for this property.

The Westin Kolkata Rajarhat offers outdoor event areas that can be utilised for cocktail receptions, pre-function gatherings, and themed social events. Availability of outdoor spaces is subject to seasonal weather conditions typical of Kolkata. Event planners are advised to confirm specific outdoor capacity, weather contingency options, and preferred setup formats by sending a direct enquiry through the Spalba platform.

The Westin Kolkata Rajarhat operates an in-house catering team offering multi-cuisine menus that include Indian, Continental, and Asian fare, aligned with Marriott's global food and beverage standards. Customised wedding menus, live counters, and Jain or vegetarian meal options can be arranged on request. Alcohol service is available subject to applicable licensing. Spalba's enquiry feature connects planners directly with the catering coordination team.

The property's event spaces are equipped with professional audio-visual infrastructure including projectors, screens, PA systems, and high-speed Wi-Fi connectivity, supported by an in-house technical crew. These facilities make the venue suitable for MICE conferences, product launches, and hybrid meetings. Planners requiring LED walls or specialised AV configurations should confirm specific equipment availability through the Spalba enquiry form before finalising the booking.

The Westin Kolkata Rajarhat features over 200 guest rooms and suites spread across multiple room categories, providing on-site accommodation for outstation delegates, wedding guests, and corporate travellers. Room block arrangements for events can typically be negotiated as part of a combined event package. Planners should confirm current room inventory and group booking terms directly via the Spalba platform or property enquiry.

The Westin Kolkata Rajarhat is located in Action Area II, Rajarhat, which is one of Kolkata's closest premium hotel zones to Netaji Subhas Chandra Bose International Airport, approximately 8 to 12 kilometres away depending on the route, making it a convenient corporate event hotel in New Town Kolkata for outstation delegates. Travel time typically ranges from 20 to 35 minutes by road subject to traffic conditions.

The property is located in the Rajarhat–New Town corridor, which is served by the extended Kolkata Metro network. The New Town metro station on the Orange Line is the nearest metro point, improving connectivity for delegates travelling from central Kolkata. For guests arriving by rail, Sealdah and Howrah stations are accessible by road or metro. Parking facilities including valet service are available on-site.

As a full-service international hotel operating under Marriott International standards, The Westin Kolkata Rajarhat maintains accessibility infrastructure including lift access across floors, ramp access, and accessible room configurations in line with brand compliance requirements. Event planners hosting guests with mobility requirements should communicate specific needs in advance so the events team can assign appropriate spaces and support arrangements.

For premium event venue booking in Kolkata's Rajarhat corridor, especially during the October to February wedding and conference season, advance booking of 6 to 12 months is strongly recommended to secure preferred dates and space configurations. Corporate events with smaller footprints may be accommodated on shorter notice. Planners can check date availability and initiate a booking conversation in real time through the Spalba listing page.

Once a planner submits an enquiry through the Spalba platform, the property's events sales team receives the brief and typically responds with a tailored proposal covering space options, menu packages, accommodation blocks, and pricing. Spalba also provides access to virtual walkthroughs and 3D floor plans where available, enabling planners to shortlist and compare The Westin Kolkata Rajarhat against other venues before committing.

Cancellation and rescheduling terms for events at The Westin Kolkata Rajarhat are governed by the individual event contract signed at the time of booking and align with Marriott International's standard group and catering agreements. Policies typically include tiered cancellation charges based on notice period. Planners are strongly advised to review the specific terms in the signed proposal and contract before confirming any booking.

The Westin Kolkata Rajarhat supports weddings in Kolkata's New Town district with a dedicated events and catering team that coordinates multi-function wedding programmes spanning mehendi, sangeet, ceremony, and reception. The property's suite inventory includes rooms suited for bridal preparation. Planners can request details on bridal suite availability, décor coordination, and preferred vendor empanelment by raising an enquiry on Spalba.

The property's combination of a large pillarless ballroom, dedicated breakout meeting rooms, and full-service business hotel infrastructure makes it a capable host for multi-day MICE programmes including plenary sessions, workshops, and networking dinners. On-site accommodation removes the logistics burden for residential conferences. Spalba's enquiry tool allows corporate planners to submit full event briefs and receive consolidated MICE package proposals from the property.

As a Marriott International property operating under a registered Indian entity, The Westin Kolkata Rajarhat issues GST-compliant tax invoices for all corporate event and accommodation bookings, which is standard practice for companies requiring input tax credit on event expenditure. Corporate planners should provide their company GSTIN at the time of enquiry to ensure the billing documentation is prepared correctly from the outset.