The Westin Grand Ballroom

Yes, the ballroom is divisible, which allows the events team to configure the space to suit different guest counts and event formats. This flexibility means a smaller corporate dinner and a larger wedding reception can both be accommodated effectively. The events team can advise on the exact partition options and corresponding capacities based on your requirements.

The Westin Grand Ballroom has a dedicated pre-function area adjacent to it, which is well-suited for cocktail receptions, guest registration, and pre-event mingling. This separation between the arrival area and the main event hall allows for a smooth guest flow and keeps the ballroom reveal distinct from the reception experience. Details on the pre-function area's setup options can be confirmed with the hotel's banqueting team.

Capacity varies depending on the event setup — theatre-style, banquet-style, and cocktail configurations each yield different guest counts. The ballroom's divisible nature also means capacity can be adjusted to match the scale of your event. We recommend reaching out to The Westin Kolkata Rajarhat's events team directly for confirmed capacity figures for your preferred layout.

The Westin Kolkata Rajarhat operates a full in-house food and beverage team that manages all banquet catering for events held in the Grand Ballroom. Menus can be customised to reflect dietary requirements and cultural preferences, which is particularly valued for multi-ceremony weddings. Clients are advised to discuss menu packages and tasting arrangements with the hotel's banqueting coordinator.

The Westin Grand Ballroom is equipped with in-house audiovisual infrastructure, professional lighting, and high-speed connectivity to support corporate presentations, live entertainment, and wedding productions. Having technical resources on-site reduces the need for third-party AV vendors, simplifying the planning process. Specific equipment specifications and technical riders can be reviewed with the hotel's events technology team.

The Westin Kolkata Rajarhat is located in Action Area II, Newtown — Kolkata's planned satellite township that is in proximity to Netaji Subhas Chandra Bose International Airport. This makes the property a practical venue choice for events where a notable proportion of guests are travelling from outside Kolkata. For the precise distance and estimated travel time, guests are encouraged to check with the hotel or use a real-time navigation service.

The Westin Kolkata Rajarhat has on-site parking to accommodate the volume of vehicles typical of large events such as weddings and conferences. This is a meaningful logistical advantage in Newtown, where wide arterial roads and the hotel's dedicated access road also facilitate smooth guest arrival. For specific parking capacity and any valet or attendant parking services, it is best to confirm with the hotel directly.

The hotel is experienced in hosting multi-day Bengali wedding ceremonies, including sangeet evenings, wedding rituals, and reception receptions, across its event spaces. The Westin Grand Ballroom serves as the centrepiece for larger gatherings, while the property's broader banqueting infrastructure can support simultaneous or sequential functions. The dedicated events and catering teams are familiar with the cultural and logistical requirements of traditional Bengali celebrations.

As a full-service five-star hotel, The Westin Kolkata Rajarhat offers guest rooms and suites that can be booked as part of event packages, which is especially convenient for weddings with out-of-town guests or multi-day corporate conferences. Room block arrangements and preferential rates for event guests are typically available and can be negotiated through the hotel's sales and events team. It is advisable to discuss accommodation requirements early in the planning process to ensure availability.

Many five-star hotel venues in India allow empanelled or pre-approved external décor vendors to work within their event spaces, subject to the property's safety and operational guidelines. Whether The Westin Kolkata Rajarhat maintains a preferred vendor list or permits independent decorators should be confirmed directly with the hotel's events team. Early coordination between the décor vendor and the hotel team is important to align on timelines and setup logistics.

Pricing for The Westin Grand Ballroom is tailored to the specific event — factoring in guest count, configuration, catering requirements, AV needs, and accommodation. The most reliable way to receive an accurate quote is to submit an enquiry through the hotel's official website or contact the banqueting and events team directly with your event brief. Early enquiry is recommended, as the ballroom is a high-demand space particularly during the wedding and conference seasons.

Booking terms, advance deposit requirements, and cancellation conditions for The Westin Grand Ballroom are determined by the hotel's banqueting contract, which is issued at the time of confirmation. These terms can vary depending on the event size, date, and package selected. Prospective clients should review all contract terms carefully with the hotel's events team before signing.

As a contemporary five-star hotel property, The Westin Kolkata Rajarhat is built to modern hospitality standards that include accessibility provisions for guests with mobility needs. Specific accessibility features for the ballroom and its surrounding areas, including lift access and step-free routes, should be confirmed with the hotel to ensure they meet the requirements of your guests.

The Westin Kolkata Rajarhat is located in Newtown's Action Area II, which is connected to central Kolkata via the city's major road network. Guests commonly travel to the property by private car, taxi, or app-based ride-hailing services, which operate extensively in the Rajarhat corridor. The hotel's dedicated access road supports smooth arrival for large events, and guests travelling from other parts of the city are advised to plan for traffic conditions, particularly during peak hours.