Ballroom 1

Exact capacity figures for Ballroom 1 depend on the chosen setup — theatre, banquet, and cocktail configurations each yield different numbers. It is recommended to contact the Vivanta Kolkata EM Bypass events team directly with your preferred layout to get confirmed capacity details for your event.

Yes, Ballroom 1 is designed to accommodate elaborate wedding receptions, including seated banquet dinners with space for décor, a performance or DJ area, and a dance floor. The events team can work with couples to customise the layout and catering to suit the scale and style of the celebration.

Vivanta Kolkata EM Bypass, as a full-service Tata Hotels property, offers in-house catering services for events. Menus can typically be tailored to include vegetarian, non-vegetarian, and multi-cuisine options. Specific menu packages and customisation options should be confirmed with the hotel's banqueting team at the time of booking.

Vivanta hotels generally equip their ballrooms with audio-visual infrastructure including projection screens, microphones, and sound systems to support corporate presentations and live event setups. The exact AV inventory available in Ballroom 1 should be confirmed with the events team, as requirements for a product launch or conference may involve additional specialist equipment.

Most Vivanta properties permit clients to bring in external décor vendors for events like weddings and social celebrations, subject to the hotel's vendor policy. It is advisable to discuss décor preferences and any vendor approvals with the banqueting coordinator before finalising your booking.

The hotel sits on the EM Bypass, a key arterial road that connects South Kolkata, the Central Business District, Salt Lake City, and the New Town–Rajarhat corridor, making it reachable from multiple parts of the city. This location is particularly practical for events drawing guests from Kolkata's geographically dispersed neighbourhoods.

The hotel is accessible from Netaji Subhas Chandra Bose International Airport via the EM Bypass route, which helps reduce transfer times for outstation or international guests attending events. The exact travel duration will vary with traffic conditions, and the hotel's concierge can assist with airport transfer arrangements.

Vivanta Kolkata EM Bypass has parking facilities available for hotel and event guests. For large events where significant parking demand is anticipated, it is advisable to discuss parking logistics and any managed parking arrangements with the events team in advance.

Vivanta Kolkata EM Bypass is a full-service hotel with guest rooms available for attendees who wish to stay on-site. Booking room blocks for wedding guests or conference delegates is a common arrangement; the reservations team can provide details on group room rates and block booking options.

Ballroom 1 can generally be booked for daytime and evening events, making it flexible for corporate seminars held during business hours as well as wedding receptions and gala dinners in the evening. Availability on specific dates and time slots should be checked directly with the banqueting team.

Vivanta Kolkata EM Bypass has multiple event spaces, and it may be possible to use additional halls or pre-function areas alongside Ballroom 1 for larger events requiring breakout rooms, registration areas, or cocktail spaces. The events team can advise on what combinations are available based on the date and event size.

Prospective clients can reach the Vivanta Kolkata EM Bypass events or banqueting team through the hotel's official website or by contacting the property directly. Providing details such as the event date, expected guest count, preferred layout, and type of occasion will help the team prepare a relevant proposal.

Cancellation and rescheduling terms are subject to the hotel's standard event contract and may vary depending on the scale of the booking and how close to the event date a change is requested. It is important to review these terms carefully with the banqueting coordinator before signing the booking agreement.

Ballroom 1's position within East Kolkata Township, on the EM Bypass, makes it convenient for delegates travelling from the New Town–Rajarhat technology hub, Salt Lake's business district, and other parts of the city without having to navigate central Kolkata's denser traffic. The contemporary interiors and in-house catering and AV support make it a practical choice for professional corporate events.