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The property features a primary banquet hall along with smaller breakout meeting rooms that can support parallel sessions or pre-event networking. Planners organising multi-track conferences or team offsites can use these spaces in combination. Exact room dimensions and individual PAX capacities per setup format are visible on the Spalba listing, where a direct enquiry can confirm live availability.

The hotel's event infrastructure is primarily indoor, with air-conditioned banquet and meeting facilities suited to Gurugram's extreme summer and monsoon conditions. Planners seeking an alfresco reception element should confirm current outdoor area availability directly with the property through the Spalba enquiry form, as operational configurations can vary by season and booking requirements.

ibis Gurgaon Golf Course Road operates an in-house food and beverage team through its on-site restaurant, Spice It, which serves multi-cuisine menus covering Indian, Continental, and Asian options. As part of the Accor portfolio, the property follows standardised catering quality benchmarks. Vegetarian and Jain meal accommodations can be requested. Planners should confirm alcohol policy and per-plate package pricing via Spalba's hotel event booking platform.

The hotel's meeting facilities include standard audiovisual equipment such as projectors, screens, and PA systems suited to corporate presentations. High-speed Wi-Fi connectivity is available across event spaces, supporting hybrid meeting formats. Planners requiring specialised AV setups — LED walls, simultaneous interpretation units, or live-streaming rigs — should specify requirements at the enquiry stage so the property can confirm availability or recommend empanelled vendors.

ibis Gurgaon Golf Course Road offers over 150 guest rooms, providing a practical accommodation block for outstation delegates attending multi-day conferences or corporate retreats. The brand's standardised Smart Room design ensures consistent comfort across all room categories. Negotiated group room rates for event bookings can be discussed alongside the event package; planners can initiate this conversation through the Spalba listing enquiry.

Located on Golf Course Road in Sector 53, the hotel sits approximately 25 to 28 kilometres from Indira Gandhi International Airport, with travel time varying by traffic. The property's position on one of Gurugram's primary corporate corridors places it within 5 to 10 minutes of major office parks including DLF Cyber City and Unitech Cyber Park — a practical advantage for same-day corporate event venues near Gurugram business districts.

Sector 53-54 Golf Course Metro Station on the Rapid Metro Gurugram network is the closest station to the property, located within a short distance of the hotel. This gives event guests and delegates arriving from central Delhi or other Gurugram hubs a direct, traffic-independent option. Planners coordinating large delegate movements may find this connectivity particularly useful for morning conference starts.

The hotel provides on-site parking for guests and event attendees. Valet assistance availability and total parking capacity should be confirmed directly with the property, as utilisation can vary on peak event days when multiple functions may run concurrently. Planners managing large guest counts are advised to raise parking logistics during the initial site inspection or through the Spalba enquiry process.

For corporate MICE bookings on Gurugram's Golf Course Road hotel strip, a lead time of four to eight weeks is typically advisable for mid-sized events, while Q4 peak season — October through December — often sees dates filling two to three months ahead. Sending a detailed enquiry through Spalba early secures a formal proposal and holds the preferred date while catering and AV specifications are finalised.

Once a planner submits an enquiry through the Spalba listing, the platform routes the request directly to the hotel's events sales team, who typically respond with a customised proposal covering hall options, setup formats, catering packages, accommodation rates, and AV inclusions. Spalba's dashboard allows planners to track proposal status, compare options, and confirm bookings without switching between platforms.

Cancellation and rescheduling terms at ibis properties are governed by individual event contracts, which typically outline penalty slabs tied to how close to the event date a cancellation is made. Advance deposits are standard. Planners are advised to review cancellation clauses carefully before signing and to raise force-majeure or rescheduling provisions explicitly during negotiation. Current policy specifics can be requested through the Spalba enquiry form.

While ibis Gurgaon Golf Course Road is primarily positioned as a business and MICE hotel rather than a standalone wedding venue, it can accommodate intimate wedding receptions and mehendi or engagement functions for smaller guest lists. The in-house events team can coordinate décor vendors, catering menus, and guest room blocks. Couples planning weddings on Golf Course Road should use Spalba to compare this property against dedicated banquet venues nearby.

As part of the Accor Hotels group, ibis Gurgaon Golf Course Road follows standardised corporate billing procedures, including GST-compliant tax invoices required for company reimbursements and MICE expense claims. Corporate accounts and credit facility arrangements can typically be set up for repeat bookers. Finance teams should request a sample invoice format and confirm GST registration details with the hotel's sales office at the proposal stage.

The hotel is well-configured for residential conferences, combining its banquet and meeting rooms with over 150 guest rooms and full-day delegate packages that bundle accommodation, meals, and event space rental. Day-one evening networking dinners, day-two plenary sessions, and working lunches can all be managed on-site. Planners can request a residential conference package proposal by submitting event details through the Spalba listing.