Aspen 1

Yes, Aspen 1 is well positioned to function as a breakout room alongside the hotel's other event spaces. The hotel's events team can coordinate multi-room event programmes, so planners can use a larger hall for plenary sessions while designating Aspen 1 for working groups or private meetings. This makes it a practical addition to full-day conference arrangements.

Exact capacity figures for Aspen 1 depend on the seating configuration chosen, such as boardroom, theatre, classroom, or U-shape. Prospective clients are encouraged to contact the hotel's events team directly to confirm the maximum guest count for their preferred setup and event format.

As a meeting room within a full-service DoubleTree by Hilton hotel, Aspen 1 is supported by the property's in-house audiovisual team and equipment. The specific AV inventory available for the room — such as projectors, screens, microphones, and connectivity options — should be confirmed with the events team when making a booking inquiry.

DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR is a full-service hotel with in-house catering capabilities, which are available to support events in Aspen 1. This can include refreshment breaks, working lunches, and other food-and-beverage arrangements. The specific packages and menus available should be discussed with the hotel's events team during the planning process.

As a branded hotel property, DoubleTree by Hilton Gurgaon typically manages catering through its own in-house facilities. Whether outside catering vendors are permitted is a policy detail that should be confirmed directly with the hotel's events coordinator before making arrangements.

The hotel is located in Sector 56, Gurugram, within the National Capital Region of India. Sector 56 is an established area with road connectivity to Gurugram's major commercial corridors and is accessible from Delhi via the Delhi–Gurgaon Expressway. Delegates travelling from different parts of the NCR should check current road conditions and confirm travel times, as these can vary.

The DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR is a hotel property and is expected to have on-site parking facilities available. Whether parking is complimentary for event guests or subject to charges, and the total capacity of the parking area, should be confirmed with the hotel directly when finalising event logistics.

Yes, as a full-service hotel, DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR offers guest room accommodation on-site. This is particularly convenient for events where participants are travelling from outside Gurugram or Delhi, as they can stay at the same property where the meeting is taking place. Room availability and rates should be checked with the reservations team.

Meeting rooms within the DoubleTree by Hilton brand are generally offered in multiple seating configurations to suit different event formats, such as boardroom, theatre, classroom, and U-shape arrangements. The specific configurations supported by Aspen 1, given its dimensions, should be discussed with the hotel's events team to ensure the layout matches the needs of the event.

DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR operates with dedicated events and banqueting staff who can assist with setup, coordination, and on-the-day logistics for events in Aspen 1. As a full-service hotel, it provides a single point of contact for catering, AV, room setup, and guest services. The scope of support available should be discussed when booking.

Booking lead times can vary depending on the hotel's event calendar and the time of year, particularly around peak business seasons and festive periods in the NCR region. It is advisable to contact the hotel's events team as early as possible to check availability and secure the date. The team can also advise on tentative hold options for planners in early stages of decision-making.

Pricing for Aspen 1 is subject to the event's requirements, including the duration, number of guests, catering selections, and AV needs. DoubleTree by Hilton Gurgaon's events team can provide a tailored quote based on a detailed brief. It is recommended to reach out directly through the hotel's official website or events contact to receive accurate, up-to-date pricing information.

Wi-Fi connectivity is a standard expectation in meeting rooms at full-service DoubleTree by Hilton hotels. Whether the connection in Aspen 1 is complimentary for event guests or billed separately, and the available bandwidth, should be confirmed with the events team to ensure it meets the technical requirements of the planned meeting or presentation.

Cancellation terms for event space bookings at DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR are typically outlined in the event agreement signed at the time of booking. These terms can vary depending on the notice period given and the nature of the booking. Planners should review the cancellation and amendment policy carefully with the hotel's events coordinator before confirming their reservation.