Aspen 3

Aspen 3 can typically be arranged in multiple configurations, including boardroom, classroom, and theatre-style layouts, depending on the nature of the event. The specific setup that works best should be discussed with the hotel's events team at the time of enquiry. They will advise on which arrangement maximises the room's capacity and flow for the planned programme.

Exact capacity figures for Aspen 3 vary by seating configuration and are best confirmed directly with the DoubleTree by Hilton Gurgaon events team. They can provide precise numbers for boardroom, classroom, and theatre arrangements based on the current setup and any regulatory guidelines in place.

The hotel's events team coordinates audio-visual requirements for meetings and events held in Aspen 3. Planners should specify their AV needs — such as projection, screen, microphone, or conferencing equipment — at the time of booking so the team can arrange the appropriate setup. It is advisable to confirm the specific equipment available and any associated charges directly with the property.

As a full-service DoubleTree by Hilton property, the hotel offers in-house catering for events held in Aspen 3, which can include coffee breaks, working lunches, and refreshment packages suited to a business day. The exact menus and packages available should be discussed with the events or catering team during the planning stage. Pricing and customisation options can be tailored to the event's requirements.

Yes — Aspen 3 sits within the hotel's Aspen meeting room cluster, which means organisers running multi-room events or who need adjacent breakout space may be able to book complementary rooms from the same cluster. This makes the hotel a flexible option for conferences or training programmes requiring more than one simultaneous room. The events team can advise on room combinations and availability.

The hotel is located in Sector 56, Gurugram, Haryana, placing it within the Golf Course Road corridor — an area with a high concentration of corporate offices. This makes it a convenient venue for business delegates travelling from across Gurugram and the broader National Capital Region.

The hotel is accessible from Indira Gandhi International Airport via NH-48, the expressway connecting Gurugram to the airport. Exact travel time depends on traffic conditions, which can vary significantly in the NCR. Guests are advised to factor in peak-hour congestion when planning arrival and departure times.

The Sector 56 location puts the hotel within reach of Gurugram's rapid metro network, which connects to broader Delhi Metro lines — a useful option for attendees travelling from central Delhi or other parts of the NCR without a car. The precise nearest metro station and walking distance should be confirmed with the hotel directly.

The hotel provides parking facilities for guests, which is useful for delegates driving in from across Gurugram or the wider NCR. Whether parking is complimentary or chargeable for event attendees, and any capacity limitations, should be confirmed with the property when making the booking.

Yes — as a full-service hotel, DoubleTree by Hilton Gurgaon – New Delhi NCR offers guest rooms for those combining a meeting or event with an overnight stay. Corporate planners can enquire about group room rates or room-block arrangements at the time of booking. The hotel's dining and amenity facilities are available to overnight guests as well.

Enquiries and quote requests for Aspen 3 can be directed to the hotel's events or meetings team through the official Hilton website or by contacting the property directly. The team will typically ask for the event date, expected number of attendees, preferred configuration, catering requirements, and any AV or special needs before preparing a proposal.

Yes — one of DoubleTree by Hilton's best-known brand traditions is the warm chocolate chip cookie offered to arriving guests, and this experience extends to event attendees as well. It is a small but distinctive hospitality touch that sets the tone for a welcoming event environment.

Hybrid and virtual meeting requirements, such as video-conferencing facilities, can be discussed with the hotel's events team when making the booking. Planners should clearly specify their technical needs in advance so the team can assess what can be arranged in the room. Confirming equipment availability and any technical support offered directly with the property is recommended.

Cancellation and amendment terms for event bookings at DoubleTree by Hilton Gurgaon – New Delhi NCR are set out in the individual event contract provided at the time of booking. Policies can vary depending on the event size, lead time, and any packages agreed upon. Planners should review the specific terms with the events team before confirming the reservation.