Aspen 2

The room can be arranged in a variety of standard configurations, including theatre style, boardroom, classroom, and banquet or dining layouts, depending on the nature of the event. The hotel's events team works with clients to select the setup that best serves their programme. It is advisable to confirm exact layout options and any minimum or maximum capacities for each arrangement directly with the events coordinator.

Capacity varies according to the seating configuration chosen for the event. For precise figures across different layouts — such as theatre, boardroom, or classroom style — prospective clients should contact the hotel's events team directly, as the room is sized for more intimate, focused gatherings rather than large-scale banquet events.

Yes, Aspen 2 is one of several meeting and event spaces available at DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR, and it sits within the hotel's Aspen room cluster. This makes it possible to book adjoining or complementary spaces for breakout sessions or overflow requirements during larger events. The events team can help coordinate multi-room bookings across the property.

The hotel provides standard meeting room technology infrastructure to support professional events, including projection and screen facilities. Specific AV equipment available in Aspen 2 — such as microphone systems, video-conferencing capability, or dedicated high-speed connectivity — should be confirmed with the events team at the time of booking, as requirements and available setups can vary.

As a full-service DoubleTree by Hilton hotel, the property offers in-house catering services that can be arranged for events in Aspen 2. Options typically range from coffee-break refreshments and working lunches to sit-down dinners, depending on the event format. Clients are encouraged to discuss their catering requirements with the events coordinator when making their booking.

Hotel-managed properties such as DoubleTree by Hilton typically require food and beverage to be sourced through their in-house catering operation. Whether any exceptions are made for specific items or dietary requirements should be confirmed directly with the hotel's events team, as policies can vary.

DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR is located in Sector 56, which places it within reasonable reach of both the Cyber City and Golf Course Road corridors — two of Gurugram's primary corporate hubs. This makes Aspen 2 a convenient option for companies and delegates based in or visiting those business districts. Exact travel times will depend on traffic conditions on the day.

The hotel is accessible from Indira Gandhi International Airport via NH-48, the Delhi–Gurgaon Expressway, making it a practical choice for international delegates or outstation guests. Actual travel time depends on traffic, and guests are advised to plan accordingly, particularly during peak hours. The hotel's front desk or concierge can provide guidance on transfer options.

DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR provides parking facilities for hotel guests and visitors. Delegates driving to events in Aspen 2 should confirm parking availability and any associated charges with the hotel when finalising their booking, particularly for larger groups requiring multiple spaces.

Yes, as a full-service hotel, DoubleTree by Hilton Hotel Gurgaon – New Delhi NCR has on-site guest rooms, which is a key advantage for events running across multiple days or for delegates travelling from outside the NCR region. Organisers can enquire about room-block arrangements or preferential rates for event attendees when booking Aspen 2.

Availability and pricing for Aspen 2 can be explored by contacting the hotel's events and catering team directly through the official Hilton website or by calling the property. The team will typically ask for the event date, expected number of delegates, preferred configuration, and any catering or AV requirements before providing a tailored proposal.

Cancellation terms for meeting and event bookings at DoubleTree by Hilton properties are set out in the individual event contract and can vary based on lead time, room hire value, and catering commitments. Clients are advised to review the cancellation and amendment clauses carefully before signing, and to discuss any flexibility requirements with the events coordinator upfront.

DoubleTree by Hilton is known for its signature warm chocolate chip cookie, offered to guests upon arrival at the hotel. This small but distinctive welcome touch applies to hotel guests and is part of the brand's broader hospitality ethos, which extends to its meeting and events offering. It is a detail that often resonates with attendees and contributes to a welcoming atmosphere from the outset.

Yes, one of the practical advantages of booking Aspen 2 at a full-service hotel is the ability to combine it with other meeting rooms or event spaces on the property for breakout sessions, parallel tracks, or supplementary dining areas. The events team can assist in planning a multi-room configuration that suits the overall programme structure. This makes the hotel well-suited to day-long conferences or multi-session corporate events.