Ballroom 1

Exact capacity figures for Ballroom 1 depend on the seating configuration chosen — theatre, classroom, banquet rounds, or cocktail reception each yield different guest counts. It is best to contact the Vivanta Gurugram events team directly with your preferred setup to receive accurate capacity numbers for your specific event format.

Yes, the space supports multiple floor-plan configurations including theatre, classroom, banquet rounds, and cocktail-reception layouts. The events team at Vivanta Gurugram works with planners to determine the arrangement that best suits the occasion and guest count. Custom staging and furniture placements can typically be discussed during the planning phase.

Vivanta Gurugram is a full-service hotel and offers in-house catering with a multi-cuisine menu for events held in Ballroom 1. Menus are usually tailored to the event type and guest preferences, and the hotel's culinary team can accommodate special dietary requirements. It is advisable to discuss specific menu choices and packages directly with the catering and events team when making your booking.

Audio-visual and staging support is available through the hotel's in-house services, making Ballroom 1 suitable for presentations, product launches, and large-format corporate events. The events team can advise on the specific AV equipment on offer, including screens, projectors, microphones, and lighting options. For productions requiring specialist technical setups, it is worth discussing requirements with the team well in advance.

Ballroom 1 is frequently used for wedding receptions and related celebrations, benefiting from the contemporary design aesthetic that is a hallmark of the Vivanta brand. The hotel's full-service infrastructure — catering, décor support, accommodation for outstation guests, and a dedicated events team — makes it a practical and polished choice for wedding-related occasions. Couples planning multi-day wedding functions can also discuss the possibility of using additional spaces within the property alongside Ballroom 1.

Gurugram is well connected to New Delhi via NH-48, the Delhi–Gurugram Expressway, which provides a direct road link between the two cities. The Delhi Metro's Yellow Line extends into Gurugram, offering a public-transport option for guests who prefer not to drive. Guests flying in from other cities can reach the hotel via Indira Gandhi International Airport, which is accessible along the same expressway corridor.

On-site parking is available at the property, which is an important consideration for large events where many attendees arrive by private vehicle. It is recommended to inform the hotel's events team in advance about anticipated vehicle numbers for bigger gatherings so that parking logistics can be planned accordingly. Further details on parking capacity and any valet arrangements should be confirmed directly with the property.

Vivanta Gurugram is a full-service hotel with on-site guest rooms, making it possible to block rooms for outstation attendees as part of an event package. This is especially useful for corporate conferences, multi-day wedding functions, or leadership conclaves where delegates are travelling from outside the city. Room-block arrangements and group rates can be discussed with the hotel's events and reservations team during the booking process.

Pricing for Ballroom 1 is customised based on event type, guest count, duration, catering requirements, and any additional services required. The best way to receive an accurate quote is to reach out to the Vivanta Gurugram events team with the specifics of your occasion. Spalba's platform also enables you to submit an enquiry directly to the property and compare quotes efficiently.

Ballroom 1 is well positioned for large corporate events given Gurugram's concentration of multinational headquarters and mid-size enterprises in its surrounding districts. The combination of a flexible hall, in-house AV support, multi-cuisine catering, and on-site accommodation makes it a practical venue for annual-day functions, leadership conclaves, and extended corporate programmes. The hotel's events team has experience managing high-volume professional gatherings and can assist with end-to-end coordination.

The hotel's events team can facilitate décor arrangements for occasions held in Ballroom 1, and the space's contemporary interiors provide a neutral, versatile backdrop for a wide range of styling themes. Whether the look required is formal corporate, festive Indian, or minimalist modern, the team can advise on in-house options or coordinate with external décor vendors. Specific décor packages and any restrictions on third-party suppliers should be discussed directly with the property.

Yes, Vivanta is a brand within the Taj Hotels portfolio, which is part of the Tata Group's Indian Hotels Company Limited (IHCL). Ballroom 1 at Vivanta Gurugram therefore operates under the group's hospitality and service standards, offering guests the assurance of an established hotel brand. This affiliation also means the property follows consistent quality benchmarks in catering, event management, and guest services.

The space can be configured for a cocktail-reception layout, making it suitable for networking evenings, pre-dinner receptions, or standalone cocktail events. Many planners choose a phased approach — beginning with a cocktail hour in a reception configuration before transitioning the room to a banquet-rounds or gala-dinner setup. The Vivanta Gurugram events team can walk you through how such a transition is managed within the ballroom.

Popular dates — particularly weekends and the peak Indian wedding season between October and February — tend to be booked well in advance at hotel venues of this calibre. For large or complex events, reaching out to the Vivanta Gurugram events team several months ahead of the intended date is advisable to secure availability and allow adequate planning time. Earlier enquiries also typically provide more flexibility in menu planning, room-block arrangements, and décor coordination.