Ballroom 2

Yes, Ballroom 2 supports multiple seating arrangements including theatre-style, classroom, boardroom, and banquet configurations depending on the nature of the event. The specific capacity figures for each layout are best confirmed directly with the Vivanta Gurugram events team, as they vary based on stage, AV, and décor requirements. The hotel team typically provides a floor plan on request during the inquiry process.

Exact capacity depends on the chosen seating arrangement and any staging or décor elements that affect usable floor space. It is recommended to contact the Vivanta Gurugram events team with the event format and guest count to receive an accurate capacity confirmation for Ballroom 2 specifically.

Ballroom 2 benefits from a dedicated pre-function area that can be used for guest registration, cocktail receptions, or networking breaks before the main event begins. This space is useful for managing guest flow and creating a welcoming arrival experience. Details on its capacity and setup options can be confirmed with the events team.

Vivanta Gurugram offers in-house catering managed by the hotel's culinary team, covering options such as buffet spreads, plated multi-course menus, and standalone beverage stations. Menus can be customised to suit the occasion, dietary requirements, and budget. Clients should discuss their catering brief with the events coordinator during the planning phase.

As a Taj-managed Vivanta property, the hotel typically works with its in-house culinary team for food and beverage, though the events team can advise on policies for outside vendors on a case-by-case basis. Outside décor vendors and entertainment acts are generally coordinated through the events team to ensure smooth logistics and compliance with hotel guidelines. It is best to raise this during the initial inquiry so expectations are aligned early.

Ballroom 2 is equipped with professional-grade audiovisual infrastructure to support presentations, conferences, and entertainment needs. The specific AV inventory — including screens, projectors, microphone systems, and lighting rigs — should be confirmed with the events team, as requirements vary by event type and some equipment may be available as an add-on. The hotel's technical staff can assist with setup and on-day support.

Ballroom 2 can be configured for a range of wedding functions, including receptions, sangeet ceremonies, and engagement dinners. The space's adaptable layout and the hotel's catering and décor coordination capabilities make it a practical choice for families planning multi-function celebrations. The events team can help plan a phased event schedule if multiple functions are being held across the property.

Vivanta Gurugram is accessible from Indira Gandhi International Airport via the NH-48 expressway, which connects Delhi and Gurugram. The precise travel time varies depending on traffic conditions, so outstation guests are advised to plan travel time accordingly, especially during peak hours. The hotel team can assist guests with transport recommendations on request.

Ample parking is available at the Vivanta Gurugram property for event guests arriving by private vehicle. For large events where a significant number of guests are expected to drive, it is advisable to inform the events team in advance so parking logistics can be coordinated. The team can provide guidance on overflow arrangements if needed.

Vivanta Gurugram is a full-service hotel with on-site guest accommodation, making it convenient for multi-day corporate events, leadership retreats, or destination weddings where outstation guests need overnight stays. Room block arrangements for event groups can be discussed with the hotel's reservations or events team. Booking rooms in conjunction with an event space may also offer consolidated billing convenience.

The audiovisual infrastructure in Ballroom 2 can support hybrid event requirements, including video conferencing and live-streaming setups. Specific technical capabilities — such as bandwidth, camera rigs, and streaming platform compatibility — should be verified with the Vivanta Gurugram events and AV team during the planning stage. Early coordination ensures that the right equipment is arranged and tested before the event day.

Bookings for Ballroom 2 are managed through the Vivanta Gurugram events team, who will guide clients through date availability, space configurations, catering menus, and pricing. For major events such as weddings or large conferences, booking several months in advance is generally advisable to secure the preferred date. An inquiry can be initiated via the hotel's official website or by contacting the property's events desk directly.

Pricing for Ballroom 2 depends on factors such as the event duration, guest count, catering requirements, AV and technical needs, and any additional services. The Vivanta Gurugram events team provides customised quotes based on the specific brief. Prospective clients are encouraged to reach out with their event details to receive an accurate estimate.

As a full-service hotel operating under the Vivanta by Taj brand, Vivanta Gurugram is expected to meet accessibility standards for guests with mobility requirements. Specific details about ramps, lifts, accessible restrooms, and other provisions in and around Ballroom 2 should be confirmed directly with the hotel to ensure the space meets the needs of all attendees.