Ballroom 3

Yes, the space is designed to flex between corporate and social formats. Its neutral, adaptable interiors make it equally appropriate for a structured business conference and a warmly styled social reception. The Vivanta Gurugram events team provides end-to-end planning support for both event types.

Specific capacity figures for Ballroom 3 depend on the seating or standing layout chosen — theatre, banquet, classroom, and cocktail setups each yield different numbers. It is best to contact the Vivanta Gurugram events desk directly with your preferred layout and guest count so they can confirm whether the space is the right fit.

In-house catering is available through the hotel's culinary team, drawing on Vivanta Gurugram's broader food and beverage resources. Menus can typically be tailored to suit the nature and formality of the event. Specific menu options, dietary accommodations, and minimum spends are best discussed with the events or banqueting team when making an enquiry.

Outside vendor and caterer policies can vary depending on the event type, date, and specific arrangements negotiated with the hotel. Prospective clients should check the current policy with the Vivanta Gurugram events desk before finalising any external vendor bookings.

Yes, Ballroom 3 is a fully enclosed, air-conditioned indoor venue, making it comfortable for guests regardless of Gurugram's seasonal weather conditions. This also means there is no weather contingency concern for events booked in this space.

As part of a Vivanta-branded hotel, the property is equipped to support standard corporate and social event AV needs, including projection, sound systems, and microphone setups. The exact inventory of in-house AV equipment and any charges for additional technical requirements should be confirmed with the events team at the time of booking.

Vivanta Gurugram is accessible from Indira Gandhi International Airport via NH-48 and the Dwarka Expressway link, making it a practical choice for events with guests flying in from other cities. Travel time will vary based on traffic conditions, so guests are advised to account for peak-hour delays when planning arrivals.

On-site parking is available at the property, which is a key convenience given that most guests in the Gurugram market arrive by private vehicle or cab. Specific parking capacity and any charges should be confirmed with the hotel directly when planning a large event.

Yes, Vivanta Gurugram is a full-service hotel with guest rooms on-site, allowing outstation attendees to stay on the property and keep the event experience cohesive. Room block arrangements for groups are typically available and can be discussed with the reservations or events team as part of the overall booking.

Vivanta Gurugram's location in the city places Ballroom 3 within easy reach of Gurugram's many corporate campuses, SEZs, and IT hubs, avoiding the cross-city commute that venues in central Delhi would require. This makes it a practical pick for corporate events where most delegates are based locally in the NCR business corridor.

The space's neutral interiors serve as a versatile canvas that event designers can adapt with décor suited to corporate or social themes. The hotel's events team can guide clients on permissible décor elements and preferred vendors. Detailed setup options and any restrictions on items such as open flames or hanging fixtures should be confirmed when finalising the event plan.

Enquiries can be directed to the Vivanta Gurugram events or banqueting team, either through the hotel's official website or by contacting the property directly. Providing the preferred event date, approximate guest count, and type of event will help the team respond with availability and a tailored proposal.

Cancellation and rescheduling terms are governed by the hotel's banquet contract and can vary based on the event date, booking lead time, and agreed terms. Clients should review these terms carefully when signing the booking agreement and raise any questions with the events team before confirming.

Vivanta Gurugram, as a contemporary upscale hotel operating under the Taj Hotels umbrella, is expected to meet standard accessibility requirements for guests with mobility needs. Specific details about ramps, lifts, accessible restrooms, and any other provisions for the Ballroom 3 area should be confirmed with the hotel directly to ensure the space meets individual requirements.