Regency Ballroom 1

Yes, Regency Ballroom 1 is part of a larger ballroom complex at Hyatt Regency Gurgaon and can be used alongside adjacent spaces to accommodate larger guest counts or more elaborate event layouts. This flexibility is particularly useful when guest numbers change during the planning phase. The events team can walk you through the available combinations and configurations.

Exact capacity figures for banquet, theatre, and other setups should be confirmed directly with the Hyatt Regency Gurgaon events team, as configurations can vary based on staging, décor, and specific event requirements. Reaching out to the hotel with your event brief is the best way to get accurate numbers for your setup.

Hyatt Regency Gurgaon has an in-house culinary team that provides multi-cuisine banqueting menus for events held in Regency Ballroom 1. Bespoke menu planning is available for events with specific dietary, cultural, or thematic requirements. The events team coordinates catering as part of the overall event package.

Policies on external vendors — including outside caterers and decorators — vary and are subject to the hotel's guidelines. It is recommended to discuss vendor requirements with the Hyatt Regency Gurgaon events team at the time of inquiry so all arrangements can be aligned in advance.

As a five-star hotel ballroom, Regency Ballroom 1 is expected to be equipped with professional audiovisual infrastructure, but the specific setup — including screen sizes, sound systems, and lighting rigs — should be confirmed with the events team. Hyatt Regency Gurgaon's in-house team coordinates AV setup as part of the event planning process, and upgrades or specialist equipment can typically be arranged on request.

Yes, dedicated pre-function areas adjacent to the ballroom are available at Hyatt Regency Gurgaon, providing space for guest registration, networking breaks, and cocktail hours. These areas help keep event flow organised from the moment guests arrive. Specific pre-function space allocation can be discussed with the events team based on your event's needs.

Hyatt Regency Gurgaon is located in Sector 83 along the Dwarka Expressway corridor, which provides a relatively direct route to Indira Gandhi International Airport. Travel time will depend on traffic conditions, and guests are advised to plan accordingly — particularly for early-morning or late-night departures. The hotel's front desk can assist with transport arrangements for outstation guests.

Hyatt Regency Gurgaon provides on-site parking for guests attending events at the property, including functions held in Regency Ballroom 1. For large events with a significant number of self-driven guests, it is worth checking parking capacity with the hotel in advance. The events team can advise on valet and parking logistics when confirming event details.

Sector 83, Gurugram sits along the Dwarka Expressway, which connects the area to Delhi's Dwarka district and the broader National Capital Region. Guests driving from Delhi can use the expressway for a relatively straightforward route to the hotel. The location is also accessible by hired transport and app-based cab services operating across the NCR.

Yes, Hyatt Regency Gurgaon is a full-service hotel with guest rooms available for attendees travelling from outside Gurugram or requiring overnight stays. This is particularly convenient for multi-day corporate events, destination weddings, and conferences with outstation delegates. Room block arrangements for groups can be discussed with the hotel's events or reservations team.

The ballroom's contemporary interiors and high ceilings provide a versatile canvas for a range of décor styles, from understated corporate setups to elaborate wedding themes. Specific restrictions — such as those relating to open flames, hanging installations, or adhesives — should be confirmed with the events team before finalising décor plans. The hotel's in-house team can also connect clients with preferred décor partners where needed.

Interested clients can reach out to the events team at Hyatt Regency Gurgaon through the hotel's official website or by contacting the property directly. A dedicated events coordinator typically handles the inquiry, assists with space selection, and provides a customised proposal based on the event brief. Early engagement is advisable for peak wedding and conference seasons when availability fills quickly.

Regency Ballroom 1, particularly when used in combination with the adjacent spaces within the ballroom complex, is well positioned to host large-scale wedding receptions. The space supports elaborate décor, multi-course banqueting, and entertainment setups that are standard for premium wedding functions. Hyatt Regency Gurgaon's reputation as a five-star property in New Gurugram also makes it an attractive choice for high-profile celebrations.

The ballroom's flexible configuration options — theatre, classroom, boardroom, and banquet — combined with the hotel's professional AV infrastructure and in-house events team, make it well suited for corporate conferences, product launches, and leadership summits. Its location in Sector 83 along the Dwarka Expressway ensures convenient access for delegates coming from across the NCR and from the airport. On-site accommodation further simplifies logistics for multi-day corporate programmes.