Regency Ballroom

Exact capacity figures for the Regency Ballroom depend on the seating or standing configuration chosen, and these can vary significantly between, for example, a banquet layout and a theatre-style or cocktail setup. Prospective clients should reach out directly to the Hyatt Regency Gurgaon events team for confirmed capacity numbers against their preferred arrangement.

Yes, Hyatt Regency Gurgaon has an in-house culinary team that supports banquet and event catering across the property, including the Regency Ballroom. The team can work with clients on menu selection across a range of cuisine styles. Specific menu options, dietary accommodations, and per-plate pricing should be discussed with the events or catering team during the planning process.

The ballroom's scale and the hotel's on-site accommodation inventory make it a practical option for multi-day wedding celebrations, particularly where a number of guests are travelling from outside Gurugram. Having event space and guest rooms under one roof reduces logistical complexity for the hosting family and ensures outstation guests are close to the venue. The events team can assist in coordinating room blocks alongside event bookings.

The Regency Ballroom is supported by audiovisual infrastructure suitable for large-scale events, including corporate conferences and gala dinners. Specific details on AV equipment, lighting rigs, projection screens, and technical support staff should be confirmed with the hotel's events team, as configurations can be tailored to each event's requirements.

Hyatt Regency Gurgaon has additional meeting rooms alongside the Regency Ballroom, which makes it well suited to multi-session corporate programmes where breakout rooms or separate meeting spaces are needed on the same day or across multiple days. The events team can advise on which combination of spaces best fits a given programme.

The hotel is located in Sector 83, Gurugram, with direct access from the Dwarka Expressway (NH-248BB). This expressway connection makes the property reachable from Indira Gandhi International Airport and from Delhi's Dwarka area without passing through central Gurugram's more congested routes. Gurugram's major corporate hubs, including Cyber City and Golf Course Road, are also accessible via the highway network.

Hyatt Regency Gurgaon in Sector 83 is connected to Indira Gandhi International Airport via the Dwarka Expressway corridor, which is one of the more direct routes between the two points. The precise travel time varies with traffic conditions; guests and event planners are advised to check current travel estimates and discuss airport transfer arrangements with the hotel's concierge team.

On-site parking is available at Hyatt Regency Gurgaon for guests arriving by private vehicle. For large events where a high volume of vehicles is expected, it is worth coordinating with the events team in advance to understand parking capacity and any valet or managed parking arrangements that may be in place.

Yes, Hyatt Regency Gurgaon is a full-service hotel with guest rooms on the property, which is particularly convenient for weddings or multi-day corporate events where attendees are travelling from out of town. Room block arrangements for event guests can typically be coordinated through the hotel's events or reservations team.

Policies on third-party décor and vendor access vary by property and event type. Clients planning elaborate décor setups — such as floral installations or themed stage designs common at weddings — should clarify the hotel's vendor policy directly with the events team before confirming bookings.

Pricing for the Regency Ballroom is typically customised based on the event date, guest count, configuration, catering requirements, and any additional services required. The best way to receive an accurate quote is to contact the Hyatt Regency Gurgaon events team directly with the event's key details. The hotel's official website at hyatt.com also provides a contact pathway for event enquiries.

Cancellation and rescheduling terms for event bookings at Hyatt Regency Gurgaon are governed by the hotel's standard event contract, which typically includes notice periods and deposit conditions. Clients should review these terms carefully at the time of booking and raise any questions directly with the events team before signing.

The ballroom's scale, flexible layout, and the hotel's supporting AV and meeting room infrastructure make it a practical choice for large corporate conferences and product launches. Hyatt Regency Gurgaon's Sector 83 location on the Dwarka Expressway also makes it accessible to delegates coming from Delhi and the wider NCR corporate belt. The events team can assist with programme structuring across the property's full range of spaces.

Hyatt Regency Gurgaon has an in-house events team that supports clients through the planning and execution of events held at the property, including in the Regency Ballroom. Their role typically covers coordination of layout, catering, AV, and vendor access, as well as liaison between the client and the hotel's various operational departments. Early engagement with the events team is recommended to ensure availability and to allow adequate time for customisation.