Ballroom

Exact capacity figures for the Ballroom depend on the chosen room configuration — theatre, banquet rounds, classroom, or cocktail standing — and should be confirmed directly with The Oberoi, Gurgaon's events team. Capacity can vary meaningfully based on stage placement, dance floor size, and any pre-function requirements.

Yes, The Oberoi, Gurgaon has a dedicated banqueting kitchen that provides in-house catering for events held in the Ballroom. The culinary team can prepare multi-course Indian and international menus suited to large gatherings. Menu customisation and dietary requirements should be discussed with the hotel's events and catering team during the planning process.

The Ballroom's layout is well suited to wedding receptions and can accommodate both a stage area and a dance floor within the space. The events team can advise on the optimum configuration to balance guest seating, the performance or ceremonial stage, and the dance area. Clients are encouraged to arrange a site visit to see the space firsthand.

The Oberoi, Gurgaon is located in Udyog Vihar Phase V and is accessible from Indira Gandhi International Airport via NH-48 (the Delhi–Gurgaon Expressway). The exact travel time will vary depending on traffic conditions, but the expressway connection makes it one of the more airport-accessible five-star venues in the NCR. Guests arriving from abroad or on domestic flights should allow additional time during peak traffic hours.

The Oberoi, Gurgaon provides on-site parking for hotel guests and event attendees. For large Ballroom events with significant guest arrivals, it is advisable to coordinate with the hotel's events team in advance regarding parking logistics and valet arrangements. The hotel's concierge and valet services are available to assist with guest arrival management.

The Ballroom can be set up in multiple configurations, including theatre-style for presentations and conferences, making it a practical choice for corporate events such as leadership summits or product launches. The hotel's events team handles room layout and can incorporate audiovisual production into the setup. Clients should discuss their AV and technical requirements with the team during the planning stage.

Yes, the Ballroom benefits from dedicated pre-function areas that can be used for guest registration, cocktail receptions, or networking sessions before or between event sessions. These spaces add a valuable staging buffer to the overall event footprint and help manage guest flow. The events team can advise on how best to utilise these areas for a specific event format.

The Oberoi, Gurgaon's events team can coordinate audiovisual and technical production for events held in the Ballroom, including sound, lighting, and presentation equipment. Specific equipment availability and whether third-party AV vendors are permitted should be confirmed with the hotel's events team when submitting an enquiry. Technical requirements for larger productions such as award shows or product launches are best discussed well in advance of the event date.

Policies regarding outside décor vendors, florists, and event stylists vary and should be confirmed with The Oberoi, Gurgaon's events team. The hotel has in-house capabilities for floral arrangements and décor coordination as part of its banqueting services. Clients who have preferred vendors should raise this during the initial planning discussion so that the hotel can advise on any guidelines or restrictions.

The Oberoi, Gurgaon's address in Udyog Vihar Phase V places it within one of Gurugram's most densely occupied commercial zones, where many multinational and Indian corporations have offices. This makes it a practical choice for corporate events where a large proportion of delegates are based locally, reducing travel time and logistical friction. The hotel's proximity to NH-48 also ensures accessibility for attendees travelling from Delhi and other parts of the NCR.

The Oberoi, Gurgaon is a full-service five-star hotel and has guest rooms available for attendees who require overnight accommodation. For large events such as destination weddings or multi-day conferences, block room reservations can often be arranged in coordination with the events team. Availability and room block pricing should be confirmed directly with the hotel's reservations and events departments.

Enquiries for the Ballroom can be directed to The Oberoi, Gurgaon's dedicated events and banqueting team via the official website at oberoihotels.com or by contacting the hotel directly. The team will typically ask for the event date, expected guest count, event type, and catering preferences to provide a tailored proposal. It is advisable to enquire well in advance, particularly for peak wedding and conference seasons.

Booking deposit requirements and cancellation terms for the Ballroom are set by The Oberoi, Gurgaon and will be detailed in the event contract provided by the hotel's events team. Policies can vary depending on the event size, date, and any customised services agreed upon. Prospective clients should review all contractual terms carefully and raise any questions before signing.

As a five-star hotel, The Oberoi, Gurgaon is expected to meet accessibility standards appropriate for a property of its class, including access provisions within the Ballroom and public areas. Guests or event planners with specific accessibility requirements are encouraged to raise these with the hotel's events team in advance so that appropriate arrangements can be confirmed and made.