Westin Vatika Ballroom

Capacity varies depending on the event format — banquet seating, theatre style, and cocktail receptions each accommodate different numbers of guests. For confirmed figures suited to your specific event layout, it is best to reach out to the hotel's events team directly.

Yes, the ballroom is complemented by a pre-function foyer that can be used for guest registration, cocktail counters, and branded installations. This keeps the main ballroom space clear and uncluttered during the event itself. The foyer also facilitates smooth guest flow during arrivals and transitions between event phases.

The Westin Gurgaon, New Delhi has an in-house catering team that offers menus spanning Indian, continental, and fusion cuisines. Menus can be customised to accommodate dietary preferences, regional culinary traditions, and themed requirements. The events team can work with hosts to design a food and beverage programme suited to the occasion.

The Westin Vatika Ballroom is equipped with professional audiovisual infrastructure and lighting rigs, with dedicated technical support available during events. The setup can handle requirements such as multi-screen presentations and live streaming. Specific technical specifications and equipment lists should be confirmed with the hotel's events coordinator.

Yes, the ballroom and the broader hotel are well-suited to multi-day corporate conferences and retreats, with on-site guest accommodation allowing all attendees to stay under one roof. The hotel's events team can coordinate room blocks, breakout spaces, and catering across multiple days. It is advisable to book well in advance for extended programmes.

The ballroom is a strong option for destination weddings because it sits within a full-service hotel, meaning outstation guests can be accommodated on-site. The combination of a grand event space, in-house catering, and hotel amenities such as a spa removes the logistical complexity of coordinating multiple venues. The events team can assist with room block allocations for wedding groups.

The hotel is located in Sector 29, Gurugram, and is accessible via NH-48 (the Delhi–Gurgaon Expressway), which is the primary road corridor connecting Gurugram to Indira Gandhi International Airport. This makes it relatively convenient for guests and delegates arriving by air. For precise travel times, which can vary with traffic conditions, guests are advised to check in advance.

IFFCO Chowk Metro Station on the Delhi Metro Yellow Line is the nearest metro connection to the hotel's Sector 29 location. This provides a public transport option for guests and delegates travelling from Delhi or other points along the Yellow Line. Guests are advised to confirm the exact walking distance or taxi transfer from the station with the hotel.

As a full-service Westin property, The Westin Gurgaon, New Delhi is expected to offer parking facilities for event guests, though specific details about valet services and parking capacity should be confirmed directly with the hotel before the event.

Many hotels in The Westin Gurgaon's category work with both preferred vendor lists and approved external vendors for décor, florals, and entertainment. The specific policy on outside vendors — including any fees or approval requirements — should be discussed with the events team during the planning stage.

Pricing for events is typically customised based on the date, guest count, event format, catering requirements, and additional services required. Prospective hosts are encouraged to contact the hotel's events sales team directly to request a tailored proposal. The Marriott website (marriott.com) also provides an enquiry pathway for event bookings at this property.

Booking and cancellation terms are set by the hotel's events team and typically involve a deposit to secure the date, with cancellation conditions outlined in the event contract. Policies can vary depending on the event size, date, and services booked. Prospective clients should review the specific terms with the events team before signing a contract.

The Westin Vatika Ballroom's flexible layout and in-house catering team's familiarity with Indian wedding traditions make it capable of hosting both ceremonial functions — including mandap setups — and large reception dinners. The events team can coordinate the transition between ceremony and reception formats within the space. Detailed requirements for ritual arrangements should be discussed during the planning consultation.

The Westin Gurgaon, New Delhi has a dedicated events coordination team that works with clients from the planning stage through to execution on the event day. This team assists with layout design, vendor coordination, catering planning, and on-the-day logistics. Having a single point of contact at the hotel helps streamline communication for complex events.